Jobs at University of Pennsylvania

Leads marketing and game presentation for two to three Penn varsity sports, including women’s basketball. Develops promotional plans to increase ticket sales, sponsorship revenue, attendance, and fan engagement. Coordinates advertising, campus activations, student partnerships, theme days, giveaways, videoboard content, scripts, and in-venue production. Also helps manage student workers, interns, DJs, schedules, training, and gameday assignments.

Coordinates administrative and academic support for Electrical and Systems Engineering master’s programs. Advises students on academic planning, course registration, and degree requirements; supports student presentations and registration clearances; and assists with admissions operations, including prospective-student communication and applicant review in Slate. Requires strong organization, communication, multitasking, attention to detail, and proficiency with Microsoft Office and Google Suite.

The Assistant/Associate Director oversees research systems and services within the University of Pennsylvania’s Division of Finance. The provided description does not include specific responsibilities, technologies, qualifications, travel expectations, or clearance requirements.

Manages donor stewardship operations, including fund audits, record maintenance, impact reports, acknowledgments, process improvement, and donor relations analytics. Partners across development and research teams to maintain accurate fund information, protect sensitive donor data, and improve stewardship practices. Supports diverse giving types and donor audiences while coordinating deadlines and high-volume communications. Requires occasional evening, weekend, and travel support for alumni and donor events.

Leads judicial clerkship and academic career programming, advising, application support, and counseling for law students and alumni. Manages recommendation letters, paper applications, career technology, reporting, and clerkship outcomes. Builds relationships with judges, faculty, alumni, and legal career professionals; supports career education across public interest, government, and private-sector paths. Collaborates with faculty committees and colleagues to develop strategic services and educational programs.

Advises Wharton MBA students through career exploration, recruiting, job searches, and employment decisions via individual and group sessions. Manages industry-specific action plans, career content, podcasts, communications, resources, and student feedback. Tracks industry trends and student interests, collaborates with clubs, alumni, career fellows, and research centers, and participates in project teams and special career events. Requires business career knowledge, managerial experience, strong communication skills, and domestic and international travel.

Coordinates admissions, recruitment, onboarding, advising, degree audits, student support, professional development, alumni engagement, events, and master's program administration for Electrical and Systems Engineering students.

Provides legal and transactional support for Penn Medicine contracts, including drafting, review, abstraction, administration, renewals, amendments, compliance verification, and document production. Maintains the PennforFSM Contract Management System, contract databases, files, deadlines, reports, and user access. Coordinates with counsel, Supply Chain, administrators, vendors, and clinical and operational stakeholders. Supports due diligence, regulatory compliance, corporate research, and contract execution processes.

Manages data infrastructure for a public health research program, including environmental scans, REDCap databases, data extraction, quality assurance, audits, site-level reporting, and CDC performance reporting. Coordinates data verification with external evaluators, maintains an implementation strategy registry, supervises research assistants, tracks equity-disaggregated reach, and supports advisory panel and Evidence Academy logistics.

Manages a five-year CDC cooperative agreement across Penn and multiple sub-awardee institutions. Responsibilities include cross-institutional project coordination, milestone and deliverable tracking, CDC performance reporting, partner communications, grant compliance, sub-award monitoring, IRB tracking, budget coordination, stakeholder convenings, grant application support, dissemination activities, and supervision of research assistants.

Leads Penn Dental Medicine’s visual brand, creative strategy, digital communications, and web properties. Oversees brand standards, journal art direction, print and environmental design, Drupal and WordPress development, UI/UX, accessibility, Salesforce and Slate communications, analytics, and multi-channel campaigns. Partners with IT, developers, designers, and university stakeholders while managing concurrent creative projects, timelines, reviews, and digital experience improvements.

Administer sponsored program awards as a liaison among the University, investigators, business administrators, and funding sponsors. Review general ledger activity for compliance with federal regulations and sponsor terms, prepare financial statements and billings, manage reporting and closeout processes, monitor award modifications, reconcile and close journal entries, and provide guidance on grant accounting, compliance, and administration.

Lead major-gift fundraising and donor engagement across Penn’s New York region. Manage a 150–200 prospect pool, identify and solicit donors for gifts of $100,000 or more, develop cultivation and stewardship strategies, write proposals, support regional and campus events, and collaborate with university development teams. Recruit and guide alumni volunteers, coordinate prospect visits for university leaders, and manage follow-up activities. Travel and evening or weekend work are required as needed.

Coordinates Vice Provost for the Arts programs, events, and administrative operations from planning through implementation. Manages timelines, stakeholders, travel, contracts, invoicing, budgets, inventories, communications, website and social media updates, and program documentation. Analyzes reports and program data, maintains workflows and records, supports new operational systems, and identifies solutions to improve efficiency, engagement, and strategic outcomes.

Provides contract administration and transactional support for Penn Medicine and affiliated entities. Reviews, drafts, abstracts, and tracks contracts; verifies compliance; coordinates approvals, renewals, amendments, and terminations; maintains contract databases and documentation; trains system users; generates reports; supports counsel with legal research, due diligence, regulatory compliance, document production, and corporate matters.

Leads Penn’s major gifts program, overseeing fundraising staff, donor cultivation, solicitation, stewardship, strategic planning, budgeting, performance metrics, and prospect pipeline growth. Manages a portfolio of high-net-worth prospects, develops major gift strategies, strengthens relationships with university leaders and development teams, supports volunteer engagement, and drives philanthropic priorities across schools and centers. The role requires substantial higher education fundraising leadership, major gift experience, exceptional communication, data-informed decision-making, staff development, and willingness to travel and work evenings.

Provides comprehensive administrative support to four senior philanthropy officers and the Principal Gifts team. Responsibilities include coordinating donor strategy meetings, preparing reports and correspondence, processing gift agreements and pledge payments, maintaining donor databases, conducting research, supporting events and committees, arranging travel and reimbursements, and answering phones. Requires discretion, diplomacy, strong organization, communication skills, and effective coordination with university offices, donors, trustees, and senior administrators.

The Senior Writer creates presidential speeches, executive remarks, talking points, publications, web content, video scripts, and event materials for Penn’s development and alumni relations communications. The role researches complex topics, aligns messaging with university and fundraising priorities, collaborates with senior leaders and cross-functional teams, manages concurrent deadlines, and communicates effectively with diverse audiences while maintaining accuracy, discretion, and confidentiality.

Manage Windows, cloud, virtual, and physical server infrastructure for the Division of Public Safety. Responsibilities include Active Directory administration, systems security, firewalls, intrusion detection, backups, monitoring, patching, lifecycle management, tier 2 support, vendor coordination, security technology infrastructure support, budgeting, and supervision of one IT Support Specialist.

Oversee cultural heritage partnership programs, academic outreach, strategic collaborations, and external engagement for Penn's Cultural Heritage Center. Lead planning, workflows, convenings, grant-related initiatives, resource management, and stakeholder communications. Supervise the Research Collaborations Coordinator, support proposal development and funded research, coordinate with donors and advisory leadership, and strengthen partnerships with communities, institutions, and international networks.