Jobs at University of Wisconsin-Madison

The Post-Award Accountant manages financial activity for sponsored research programs. Responsibilities include reviewing grant expenditures, assisting principal investigators with budgets, processing fiscal transactions and cost transfers, coordinating award management tasks, preparing financial reports and invoices, and advising on procurement and allowable charges. The role requires accounting experience, familiarity with complex automated accounting systems, strong communication and problem-solving skills, and the ability to interpret financial policies and requirements.

Coordinates departmental onboarding for staff, trainees, residents, and fellows by creating schedules, arranging training, tracking requirements, submitting system access requests, and facilitating communication. Maintains records, audits documents, coordinates meetings and logistics, distributes communications, and provides administrative support for departmental operations.

Leads data and reporting for research administration, developing recurring and ad hoc reports, dashboards, database views, stored procedures, and SQL queries. Analyzes institutional data, ensures data quality and regulatory compliance, communicates findings to diverse stakeholders, and provides consultation supporting organizational decisions and policymaking.

Develops and maintains Oracle PeopleSoft Campus Solutions and integrations for the university’s student information system. Responsibilities include application development, systems analysis, technical design, testing, documentation, data and performance strategy, vendor evaluation, and team leadership. The role also provides technical guidance, supports complex integrations and upgrades, and collaborates with technical and functional campus stakeholders.

Manages pre- and post-award research administration for 10–15 principal investigators across the sponsored funding lifecycle. Responsibilities include proposal development, contract negotiation, award setup, financial compliance, reporting, transaction review, training, audit support, closeout, and stakeholder liaison work. The role applies institutional and sponsor policies, manages competing deadlines, supports process improvement, and may supervise research administration staff.

Leads an HR administrative team supporting day-to-day HR, payroll, and benefits services for assigned university units. Manages staff workloads, partners with department administrators, advises on HR strategy and policies, ensures legal and institutional compliance, and drives process improvement and system utilization. Oversees HR and staff training programs, interprets employment practices, supports organizational priorities, and promotes collaborative, customer-focused service.

Plans, produces, and manages OMAI’s multicultural arts events, including technical production, logistics, staffing, equipment, budgets, safety procedures, and vendor coordination. The role directs theatrical operations, develops project plans, resolves risks, maintains production equipment, and trains student interns and volunteers. It also supports inclusive arts programming, community engagement, and positive social dialogue through hip hop and urban arts.

Manages Wisconsin Union communications, social media channels, media relations, editorial planning, and public-facing content. Writes and edits press releases, feature stories, talking points, and social media materials; coordinates interviews and prepares spokespeople. Monitors campaign and social performance, identifies emerging issues and reputational risks, advises stakeholders, and develops communications plans. The role also coordinates projects, supports interns, and represents the communications team across campus initiatives.

Manages broad HR programs and talent strategies, including compensation, recruitment, talent development, performance management, employee relations, training, policy compliance, and workforce initiatives. Advises managers, interprets employment policies, improves HR processes, and supports organizational effectiveness and employee experience through data-informed, equitable practices.

The Graduate School Communications Manager develops and executes communications strategies supporting graduate education and postdoctoral training. Responsibilities include writing and editing content, managing web and email communications, analyzing audience engagement, coordinating cross-functional projects, developing editorial plans, and collaborating with campus partners. The role requires strong communication, project management, website strategy, email marketing, analytics, and stakeholder engagement skills.

Leads strategy, architecture, operations, governance, security, and lifecycle management for scientific computing and research infrastructure. Oversees HPC clusters, cloud and hybrid environments, storage, data stewardship, software environments, compliance, budgeting, service delivery, and technical consultation. Partners with research, IT, cybersecurity, and external stakeholders to support biomedical and data-intensive research. Recruits and manages a scientific computing team while ensuring scalable, reliable, cost-effective infrastructure aligned with institutional priorities.

Supports institutional reporting and data-informed decision-making for university research activities. Responsibilities include coordinating HERD Survey and external reporting, collecting and validating data, creating recurring and ad hoc reports, analyzing grant and research activity, maintaining annual reports, improving data quality, and consulting with stakeholders on institutional statistics, compliance, and policymaking.

Oversee financial transactions, non-salary budgets, reconciliations, purchasing cards, reimbursements, reporting, and compliance across multiple funding sources. Analyze financial information, resolve complex funding and transactional issues, advise leadership, oversee transactional staff, improve financial processes, and maintain financial information systems. The role also coordinates budget preparation and management while ensuring expenses comply with institutional policies and funding restrictions.

Leads financial operations for the College of Engineering, including budgeting, forecasting, financial reporting, fiscal policies, year-end closing, resource allocation, and financial systems oversight. Supervises two finance employees, monitors budgets and expenditures, supports grant and gift funds, ensures regulatory compliance, and communicates complex financial information to stakeholders. The role also develops financial models, trains staff, improves processes, and advises leadership on financial planning and strategic alignment.

Develops and executes communications strategies for a national Alzheimer's disease research consortium. Responsibilities include writing and editing scientific content, managing websites and newsletters, creating presentations, coordinating stakeholder communications, supporting meetings and webinars, leading donor communications, and monitoring campaign effectiveness. The role requires collaboration with researchers, study sites, institutional partners, external collaborators, and donors while managing multiple communications projects and deadlines.

Processes and audits financial transactions, reallocates expenses to funding sources, reconciles purchases and payments, creates reports, maintains fiscal records, and answers financial policy questions. Provides purchasing, travel, reimbursement, and customer service support to faculty, staff, students, guests, and stakeholders while following university and sponsored-funding requirements. Works independently and collaboratively in a part-time hybrid role.

Reviews and prepares financial transactions, reconciliations, journal entries, budgets, projections, financial statements, and reports. Analyzes financial data, identifies discrepancies, implements solutions, maintains automated financial systems, and ensures compliance with university and sponsor policies. Provides accounting guidance and customer service to business units while assisting with faculty and staff training on financial procedures and systems.

Processes and approves financial transactions, assigns funding codes, reallocates expenses, monitors fund balances, reconciles reports, and answers fiscal questions. The role supports purchasing, travel arrangements, reimbursements, grant and gift compliance, and customer service for faculty, staff, students, and guests. It also maintains records, drafts communications, advises leadership, and may train staff on financial procedures. This is a part-time, primarily on-campus position with limited in-state remote flexibility.

Supports daily administrative operations for a university teacher education center. Responsibilities include managing communications, entering data, maintaining electronic and physical records, coordinating meetings and events, serving as a first point of contact, and managing office supplies and inventory. The role requires strong organization, communication, attention to detail, Microsoft Excel and Outlook proficiency, and is a 50% FTE appointment.

Provides primary administrative support for a university Mechanical Engineering department. Responsibilities include serving as the department office’s first point of contact, routing inquiries, managing communications and records, preparing materials, assisting with event-related financial transactions, and coordinating meeting, conference, travel, and operational logistics. The role requires strong customer service, organization, communication, confidentiality, computer proficiency, and the ability to manage multiple priorities onsite.