Jobs at University of Waterloo

Provide administrative, data integrity, and project support for the Faculty of Engineering Advancement team. Responsibilities include scheduling and travel coordination, database entry and reporting (WatUp/Raiser’s Edge), event logistics, donor/scholarship agreement coordination, purchase reconciliation, and producing briefing materials. Acts as primary contact for directors and supports onboarding of co-op students while maintaining records, digital assets, and compliance with university policies.

Provide administrative coordination and frontline customer service for 300+ student clubs: process documentation, manage bookings and equipment, support events and training, mediate conflicts, maintain records, and help improve club processes while applying EDIR principles.

Coordinate payroll for 400+ casual student roles, manage all midterm and final exam administration (proctors, seating, accommodations, secure handling), support financial reconciliation and procurement, serve as primary liaison for internal/external stakeholders, maintain compliance with payroll and university policies, and provide general program office operational support.

Assist in managing one or more university food service units: hire, train, schedule and supervise staff; ensure health, safety, sanitation, food quality, inventory, cash controls and customer service; handle administrative tasks, payroll records and financial reporting; cover operations in manager absence and support special events and menu/promotional rollouts.

Maintain and enhance the University’s financial systems (primary responsibility for PeopleSoft Campus Solutions Student Financials). Analyze requirements, configure systems, support testing and upgrades, manage access/security, develop and implement reports, troubleshoot integrations, and document procedures to ensure accurate tuition assessment, billing, collections, and financial reporting while supporting stakeholders and continuous improvement.

Provide administrative and secretarial support for undergraduate and research programs: schedule courses and exams, manage overrides and teaching records, coordinate USRA/URA hires and conferences, maintain website and WCMS content, process hires and travel claims in Workday/Concur, organize seminars and events, manage AV equipment and department logistics, and handle general office duties and inquiries.

Lead corporate, foundation and individual fundraising for the Faculty of Mathematics. Manage a portfolio: identify, research, cultivate, solicit and steward major gift prospects; develop proposals and fundraising materials; coordinate campaigns, database records, volunteer teams and special projects; support alumni and student engagement.

Provide operational support for the Student Information System (SIS), manage support queues, gather and validate business requirements, design solutions, coordinate stakeholders and projects, improve processes, ensure governance and data consistency, and support system stability and integrations to enhance end-user service delivery.

Lead design, delivery, and improvement of campus-wide sustainability programs (Green Office, Green Labs, Green Residence, volunteers), develop training and certificates, support behaviour-change initiatives, plan events/campaigns, build partnerships across campus and community, track participation and outcomes, and support program evaluation and web content.

Develop, coordinate, implement, and evaluate programs for international students (with emphasis on Chinese students). Conduct research and environmental scans, manage events (online and in-person), collect and analyze program feedback, supervise and train student staff/volunteers, and build partnerships across campus to enhance international student experience.

Supervise mechanical trades staff to maintain, repair, and operate campus mechanical infrastructure. Coordinate daily maintenance and preventative programs, assign work, troubleshoot equipment failures, manage contractors, ensure regulatory compliance, and promote safe work practices and staff development.

Lead campus energy and utility infrastructure operations, managing mechanical, electrical, HVAC, controls, stormwater, and district energy systems. Oversee energy management programs, long-term renewal planning, budgets, procurement, safety, regulatory compliance, and staff leadership. Collaborate with campus partners, Chief Stationary Engineer, and stakeholders to advance energy efficiency, sustainability goals, and reliable utility delivery across multiple campuses.

Lead and implement fundraising, donor relations, and stewardship strategies for the Faculty of Mathematics. Manage major gift prospect portfolios, develop proposals and stewardship plans, mentor and supervise advancement staff, coordinate volunteers, plan events and publicity, use fundraising/constituent software for tracking, and produce strategic development plans and reports.

Lead process development and support for RAC1/RAC2 quantum-nano fabrication and characterization equipment. Establish and document baseline fabrication recipes via DOE and SPC, instruct and qualify users, troubleshoot equipment and vacuum systems, enforce safety protocols, consult on process flows and characterization, and maintain equipment cleanliness and compatibility to support campus researchers.

Develop and convert international employer prospects into registered co-op and full-time employers, nurture and retain employer relationships, build strategic account and retention plans, analyze global labour markets, represent the university at events, and collaborate with campus partners to maximize job opportunities for students.

Coordinate administration for large multi-section first- and second-year MATH courses: manage TAs/markers, onboard instructors, maintain course repositories, support assessment and grading, provide tech and policy guidance, and teach up to three sections per year.

Provide front-line clinical mental health services to 2SLGBTQIA+ students using anti-racist, trauma-informed, and gender-affirming approaches. Conduct assessments (including gender-affirming care readiness and risk), treatment planning, individual and group counselling, crisis response, case documentation, referrals, and termination planning. Advocate for students, collaborate with campus and community supports, provide trainings, and supervise graduate trainees. Maintain best clinical practices and up-to-date knowledge of trans care pathways, legislation, and 2SLGBTQIA+ issues.

Lead undergraduate recruitment for the Faculty of Mathematics in Asia and other key markets. Develop and execute strategic recruitment and CEMC outreach plans, conduct in-person and virtual presentations, build school and agency partnerships, counsel applicants on admissions, and support outreach events and competitions. Manage communications (English/Mandarin), social media, travel, and reporting to meet recruitment goals.

Lead strategy, planning, and execution of a portfolio of Faculty of Engineering events (alumni, recruitment, research/industry). Manage budgets, vendors, volunteers, logistics, virtual platforms, communications, and stakeholder relationships. Serve as project lead and on-site decision-maker for high-volume, high-visibility events, delivering engaging, brand-aligned experiences.

Develop and manage industry research partnerships, source and negotiate industrial research contracts, support proposal development and grant programs, promote university research to industry, coordinate events and communications, and collaborate with faculty and internal offices to secure funded collaborative research.