Jobs at University of Waterloo

Coordinates academic services for undergraduate and graduate engineering programs, including student advising, academic integrity, scheduling, admissions, recruitment, events, communications, data management, wellness referrals, and administrative support. Serves as a liaison among students, faculty, department leadership, and university services while managing sensitive information, supporting special projects, and contributing to student-centered service improvements.

Provides frontline support to undergraduate students, interpreting academic policies and resolving enrollment, transfer, and course-related issues. Coordinates timetabling, admissions, examinations, teaching assistants, evaluations, events, and student records. Prepares reports, supports instructors and committees, manages office workflows, coordinates travel and purchasing, and maintains communications and supplies. The role also leads projects, provides crisis referrals, trains staff, and liaises with faculty and university departments.

Provides executive-level administrative support to the Department Chair, including calendar management, correspondence, meeting preparation, confidential records, faculty appointment and promotion processes, committee coordination, events, financial reimbursements, and departmental operations. The role supervises a Department Assistant, maintains faculty and committee records, supports policy compliance, coordinates recruitment and immigration processes, and assists with reports, statistical analysis, purchasing, and process improvements.

Manages financial administration for research grants and contracts, including budget setup, expense claims, reconciliations, reporting, forecasting, and compliance. Advises faculty, researchers, staff, and students on funding policies and financial systems. Tracks project deadlines, payment processes, reporting requirements, agreements, and research account activity. Supports departmental payroll, visitor arrangements, budget preparation, and issue resolution while coordinating with research and administrative offices.

Provides key control, tool crib, inventory, shipping, receiving, purchasing, and administrative support for university facilities operations. Issues and tracks keys, tools, equipment, and supplies; maintains databases and records; processes lock requests and material orders; coordinates vendors, contractors, vehicles, repairs, and maintenance communications; verifies authorizations, inventory accuracy, equipment safety, and related documentation while delivering customer service.

Develops and implements graduate recruitment marketing strategies for Science programs, including digital channel planning, web and print content, testimonials, social media, surveys, and promotional materials. Conducts research and analyzes recruitment data to refine tactics, manages the recruitment budget, maintains program information, supports communications initiatives, and collaborates with faculty, staff, students, alumni, and university recruitment partners.

Provides communications and administrative support for a university research centre. Develops social media, newsletter, website, report, presentation, and media content; promotes research, webinars, and events; analyzes digital engagement; and supports meetings, scheduling, minutes, calendars, and event coordination. Translates complex technical findings into accessible communications while maintaining the centre’s public profile, brand, and operational efficiency.

Coordinates the University of Waterloo’s Employer Information Sessions from registration through post-event evaluation. Manages employer and campus relationships, scheduling, promotions, event logistics, audiovisual support, policy compliance, records, communications, and service recovery. Advises employers on recruitment event strategies and brand exposure, mentors and trains team members, contributes to continuous improvement, and supports related Co-op Services initiatives.

Coordinates industry engagement events and outreach activities to generate employer leads and strengthen relationships. Responsibilities include event research, planning, logistics, staff scheduling and training, employer and alumni engagement, CRM lead tracking, budget management, procurement, inventory control, vendor coordination, promotional materials, reporting, and continuous improvement. The role also collaborates across university departments, supervises a co-op student, and supports brand-aligned communications and strategic job development initiatives.

Coordinates delivery of the WE Accelerate work-integrated learning program, including scheduling, events, stream administration, student support, staff supervision, partner communication, and continuous improvement. The role develops and updates instructional materials, applies online learning and instructional design practices, manages LMS setup, addresses student accommodations and exceptions, and supports hiring, onboarding, mentoring, and evaluation of student and casual staff.

Assists with managing university food service units, including staff hiring, training, scheduling, supervision, food preparation, inventory, cash controls, sanitation, customer service, administrative records, and financial reporting. Oversees daily operations when the manager or supervisor is absent, supports events and special projects, and helps implement menu items, promotions, and service improvements.

Designs, coordinates, facilitates, and evaluates university-wide employee and leadership learning programs. The role develops accessible learning resources, manages program logistics and calendars, supports customized workshops, evaluates participant outcomes, coordinates facilitators and vendors, and leads learning and development projects. It builds partnerships across the university, advises stakeholders, contributes to HR initiatives, and applies adult learning, instructional design, organizational development, and facilitation expertise.

Manages WUSA design, construction, renovation, and facility renewal projects from planning through close-out. Responsibilities include budgeting, scheduling, contract administration, design coordination, procurement, vendor management, risk tracking, stakeholder communication, commissioning, documentation, capital planning, and contractor health and safety compliance. The role coordinates multidisciplinary teams, consultants, contractors, university departments, and external service providers while ensuring regulatory, accessibility, sustainability, and institutional standards are met.

Provides high-level administrative support to the Dean, including calendar and travel coordination, confidential correspondence, briefing materials, records management, committee support, event planning, contract routing, and deadline tracking. The role coordinates Indigenous initiatives, manages suppliers and event logistics, supports university committees, improves office processes, and supervises an administrative assistant. It requires strong judgment, discretion, communication, organization, and proficiency with Microsoft Office.

Develops, publishes, and optimizes web content and digital experiences across institutional websites. Coordinates marketing campaigns, content production, stakeholder approvals, timelines, and promotional activities. Applies information architecture, usability, accessibility, SEO, analytics, brand standards, and emerging AI visibility practices. Analyzes web and campaign performance data, identifies improvement opportunities, supports governance, and contributes to continuous improvement of digital marketing processes and services.

Manages a portfolio of research accounts, including account setup, budgeting, financial reporting, invoicing, variance analysis, reconciliations, audits, and account closures. Advises researchers and administrators on sponsor requirements and university policies, coordinates with internal and external stakeholders, monitors deadlines and expenditures, and maintains supporting documentation. The role also facilitates sponsor audits and ensures compliance with research agreements and financial guidelines.

Provides labour relations expertise to university leaders, advising on collective agreements, employee relations, grievances, investigations, dispute resolution, collective bargaining, and labour-management relationships. The role manages confidential case files, assesses and mitigates labour risks, supports policy and process improvement, and develops resources and training. It also conducts research, prepares bargaining materials, and provides strategic recommendations aligned with institutional and legal requirements.

Provides administrative and operational support to the Director, leadership team, and School of Optometry and Vision Science. Responsibilities include scheduling, correspondence, meeting documentation, records management, faculty lifecycle processes, inquiries, purchasing, facilities coordination, key and space management, event logistics, safety support, and academic administration. The role also maintains databases and contact records, tracks maintenance issues, supports recruitment and promotion processes, and coordinates meetings and events.

Provides strategic HR advice to leaders, managers, and staff on employee and labour relations, employment legislation, performance management, accommodations, investigations, workforce planning, recruitment, compensation, and organizational change. The role develops HR strategies, supports grievances and arbitrations, delivers workshops, advises on compliance and human rights matters, and builds effective partnerships across a diverse university environment.

Manages a Chemical Engineering analytical services laboratory supporting university and external research. Provides analytical testing and consultation, supervises users, maintains and troubleshoots instrumentation, manages safety and supplies, develops SOPs and training, administers billing and budgets, supports equipment acquisitions, and promotes fee-for-service laboratory capabilities.