Jobs at University of Waterloo

The Events Manager plans, markets, coordinates, and evaluates the School of Accounting and Finance’s events, including awards, recruitment, alumni, donor, and student programs. Responsibilities include strategic planning, communications, registration, vendor and budget management, volunteer supervision, risk mitigation, compliance, logistics, stakeholder service, and reporting. The role manages event budgets of $10,000–$50,000 and coordinates concurrent, high-profile events using in-person and virtual event platforms.

Coordinates the University of Waterloo’s Employer Information Sessions from registration through post-event evaluation. Manages employer and campus relationships, scheduling, promotions, event logistics, audiovisual support, policy compliance, records, communications, and service recovery. Advises employers on recruitment event strategies and brand exposure, mentors and trains team members, contributes to continuous improvement, and supports related Co-op Services initiatives.

Leads strategic and administrative operations for the Centre for Education in Mathematics & Computing, including planning, risk management, staffing, financial oversight of a $6 million-plus budget, infrastructure, marketing, contests, outreach programs, and events. Advises senior leadership, manages policies and compliance, develops funding strategies, oversees staff and technical resources, and ensures effective delivery of programs serving global learners and educators.

Plans, delivers, and optimizes integrated marketing initiatives promoting co-operative education and experiential learning programs. Develops audience-focused content, campaigns, and messaging; coordinates stakeholders and multi-channel activities; applies brand, accessibility, and governance standards; evaluates campaign performance; advises partners; resolves implementation challenges; and improves marketing tools, templates, processes, and delivery practices.

Oversee operations, maintenance, calibration, repair, and process development for a university microfabrication and foundry laboratory. Support thin-film deposition, semiconductor and display-device fabrication, equipment reliability, quality control, safety, procurement, and user access. Train and certify researchers, students, and external users; provide technical consultation; develop procedures and experiments; supervise students; assess academic work; and collaborate with faculty and lab management to maintain reliable research infrastructure.

Leads the University’s enterprise digital experience strategy, platform roadmap, governance, accessibility, user experience, content standards, analytics, and continuous improvement. Advises senior leaders, oversees shared digital channels and platforms, partners with technical teams, manages staff, budgets, vendors, and external relationships, and drives adoption of consistent digital practices across a decentralized institution.

Develop and convert employer prospects into registered co-op and full-time hiring partners. Create and execute business development and retention plans, manage employer portfolios, cultivate leads, represent the university at events, and collaborate with campus partners to optimize employer experience and student placements.

Manage financial administration of a portfolio of research accounts: set up projects in InfoEd, prepare financial reports and invoices, perform variance analysis, liaise with PIs, sponsors and auditors, ensure compliance with sponsor and university policies, and close out accounts with appropriate documentation.

Manage design and construction project delivery and facility renewal across campus: budgeting, scheduling (CPM), design coordination, procurement/contract management, commissioning, stakeholder communication, records management, and ensuring compliance with building codes, safety and campus standards.

Provide front-line reception and customer service for the Associate Provost, Campus Support and Accessibility office: answer phones and emails, schedule and check in appointments, assist clients with forms, manage confidential health records and filing, direct or escalate inquiries, and apply trauma-informed de-escalation and support.

Lead operational management of campus mechanical services, overseeing staff and contractors to deliver maintenance, preventative programs, repairs, and infrastructure renewal. Coordinate priorities, budgets, asset management, safety compliance, and stakeholder engagement to ensure reliable mechanical systems across university facilities.

Maintain and enhance the University’s financial systems (primary responsibility for PeopleSoft Campus Solutions Student Financials). Analyze requirements, configure systems, support testing and upgrades, manage access/security, develop and implement reports, troubleshoot integrations, and document procedures to ensure accurate tuition assessment, billing, collections, and financial reporting while supporting stakeholders and continuous improvement.

Manage financial and procurement administration for assigned faculty and research groups, ensuring compliance with university and granting agency policies. Monitor and reconcile accounts, prepare financial reports and analyses, assist with research budgeting and proposal preparation, process transactions, coordinate payroll for research staff, and support audits and special projects.

Design, implement, and optimize administrative business systems; gather and validate requirements; liaise with stakeholders and IT teams; map end-to-end processes; support integrations, governance, and continuous improvement for enterprise service delivery.

Develops, coordinates and delivers communications plans and content to support institutional and Advancement priorities. Writes and adapts materials for digital, print and social channels, coordinates stakeholder input and approvals, maintains project documentation, and analyzes performance metrics. Supports editorial calendars, accessibility and brand standards, and continuous improvement of communications processes and tools.

Conduct internal control reviews and transaction testing, document processes, identify control gaps and fraud indicators, produce analysis and reports, and help develop and deliver financial policies, communications, training materials, and system testing support across Finance.

Provide instructional support for first-year engineering: tutor labs and tutorials, grade assignments and exams, develop solution sets, hire and manage first-year tutors/teaching assistants, operate multimedia and WEEF labs, train students on lab equipment, schedule classes, and proctor exams.

Lead coordination and delivery of multiple national research projects in the Brain and Body Lab. Manage budgets, ethics approvals, multi-site data collection, quantitative and qualitative analyses, partner engagement, recruitment, supervision of research staff, and knowledge mobilization including publications, websites, and presentations.

Develop and execute digital communications strategy for the Institute for Quantum Computing. Create and manage web, newsletter, social and internal content; produce graphics and video; maintain WCMS and accessibility standards; coordinate stakeholders; monitor analytics and report on performance; and drive continuous improvement of communications channels and processes.

Lead institutional brand, marketing strategy, and market research for the University. Establish brand governance, audience frameworks, performance measures, and integrated marketing plans. Provide strategic counsel to senior leaders, oversee research and insights, manage budgets and external partners, and lead a team to drive consistent, data-driven marketing across a decentralized campus environment.