Jobs at University of Waterloo

Process and review bi-weekly and monthly payrolls in Workday, validate earnings/deductions and retro pay, produce off-cycle payments, run reports and bank interfaces, prepare ROEs and remittances, respond to employee inquiries, support audits, participate in testing, maintain SOPs, and assist with training and continuous improvement.

Perform environmental sample collection, extraction, LC-MS/MS analysis (pharmaceuticals and drugs of abuse), QA/QC, data analysis and reporting. Maintain inventories, safety inspections, SOPs, train students, and manage laboratory documentation.

Record and process non-salary expenses for suppliers, employees, and students. Review documentation and authorizations, match invoices to POs, calculate tax rebates, reconcile accounts, support month-/year-end close, manage cash/travel advances, maintain supplier records in the ERP, participate in P2P improvements, and provide training and stakeholder support on policies and payment status.

Provide front-line clinical mental health services to 2SLGBTQIA+ students using anti-racist, trauma-informed, and gender-affirming approaches. Conduct assessments (including gender-affirming care readiness and risk), treatment planning, individual and group counselling, crisis response, case documentation, referrals, and termination planning. Advocate for students, collaborate with campus and community supports, provide trainings, and supervise graduate trainees. Maintain best clinical practices and up-to-date knowledge of trans care pathways, legislation, and 2SLGBTQIA+ issues.

Lead operational management of campus mechanical services, overseeing staff and contractors to deliver maintenance, preventative programs, repairs, and infrastructure renewal. Coordinate priorities, budgets, asset management, safety compliance, and stakeholder engagement to ensure reliable mechanical systems across university facilities.

Lead and implement major gifts, annual and leadership fundraising for the Faculty of Engineering. Manage a portfolio of major/principal prospects, develop solicitation and stewardship plans, supervise and mentor fundraising staff, coordinate prospect research, host donor visits and events, collaborate with volunteers and central annual giving, track progress in CRM, and support campaign planning and special projects.

Provide operational and administrative leadership for the Global Futures Networks and Office: manage finances, calendars, communications, governance documentation, events, travel logistics, stakeholder liaison, and project tracking to ensure compliant, efficient delivery of programs and funding.

Design and build public-facing web tools, interactive maps, dashboards, and visualizations; manage data wrangling and pipelines; lead end-to-end development, documentation, and deployment; mentor co-op students; create a visualization style guide; run trainings; and support grant and research outputs with reproducible, accessible digital products.

Coordinate investigation and administration of complex student residence cases, maintain confidential records, apply policies and judicial processes, coordinate crisis response and on-call support, liaise with campus and external stakeholders, train and advise staff, and recommend improvements to crisis management and behaviour management protocols.

Provide battery prototyping and testing services: formulate slurries, coat and process electrodes, assemble coin/pouch/cylindrical cells, run electrochemical tests, maintain and calibrate equipment, enforce lab safety and SOPs, manage facility use and supplies, and train/support internal and external users.

Lead design, development, delivery, and continuous improvement of research and engagement programs. Manage cross-functional teams, budgets, stakeholder relationships, advisory committees, and co-op hires. Drive industry engagement, market research, program evaluation, and financial viability for marketable adult learning and executive education offerings.

Configure, implement, maintain, and optimize research information systems; manage projects, testing, documentation, secure access, and stakeholder consultations; provide systems support, supervise contract staff, and recommend process improvements to support research administration and compliance.

Lead AI literacy and training for campus users: design and deliver workshops, guides, and onboarding for AI tools; support pilots and adoption; create reusable documentation; advise on responsible AI use and collaborate with technical, governance, and campus partners to improve adoption and training.

Support the Communications Officer by researching, writing, editing, and disseminating research features, news, profiles, and web content. Produce and edit photographs, design marketing materials and digital displays, manage web and social content, draft reference and support letters, and assist with event promotion and content coordination across Faculty channels.

Provide administrative and secretarial support for undergraduate programs and faculty research: course and exam scheduling, maintain teaching records and website content, coordinate undergraduate research programs and awards, manage travel and expense claims, organize seminars, support instructors with grading and course materials, handle department inquiries, PCard reconciliation, payroll and library maintenance.

Provide administrative and executive support for faculty fundraising and alumni relations: manage director schedules, CRM reports (BBCRM), event logistics, donor communications, scholarship administration, budgeting and expense processing, website and filing maintenance, and supervise co-op students.

Lead day-to-day operations and process improvements for Engineering Graduate Studies. Provide strategic support to the Associate Dean, supervise and develop administrative staff, manage admissions and scholarship processes, oversee budgets and signing authority, maintain web/SharePoint content, and coordinate graduate program reviews, committees, and awards.

Develop and convert employer prospects into registered co-op and full-time hiring partners. Create and execute business development and retention plans, manage employer portfolios, cultivate leads, represent the university at events, and collaborate with campus partners to optimize employer experience and student placements.

Support employers, students, and Co-op staff through logistical hiring processes. Act as primary employer contact, evaluate job credibility, match students to roles, document interactions, contribute to employer recruitment plans, ensure data integrity, support continuous improvement, mentor colleagues, and assist onboarding and training.

Manage financial administration of a portfolio of research accounts: set up projects in InfoEd, prepare financial reports and invoices, perform variance analysis, liaise with PIs, sponsors and auditors, ensure compliance with sponsor and university policies, and close out accounts with appropriate documentation.