Jobs at University of Waterloo

Develop and convert employer prospects into registered co-op and full-time hiring partners. Create and execute business development and retention plans, manage employer portfolios, cultivate leads, represent the university at events, and collaborate with campus partners to optimize employer experience and student placements.

Support employers, students, and Co-op staff through logistical hiring processes. Act as primary employer contact, evaluate job credibility, match students to roles, document interactions, contribute to employer recruitment plans, ensure data integrity, support continuous improvement, mentor colleagues, and assist onboarding and training.

Manage financial administration of a portfolio of research accounts: set up projects in InfoEd, prepare financial reports and invoices, perform variance analysis, liaise with PIs, sponsors and auditors, ensure compliance with sponsor and university policies, and close out accounts with appropriate documentation.

Provide front-line reception and customer service for the Associate Provost, Campus Support and Accessibility office: answer phones and emails, schedule and check in appointments, assist clients with forms, manage confidential health records and filing, direct or escalate inquiries, and apply trauma-informed de-escalation and support.

Manage design and construction project delivery and facility renewal across campus: budgeting, scheduling (CPM), design coordination, procurement/contract management, commissioning, stakeholder communication, records management, and ensuring compliance with building codes, safety and campus standards.

Maintain and validate HR data, perform audits and remediation, develop reports and dashboards, analyze workforce trends, generate ad-hoc analyses, support HR systems updates and data migrations, and collaborate with stakeholders to improve reporting, automation, and data governance while protecting confidential employee information.

Coordinate payroll for 400+ casual student roles, manage all midterm and final exam administration (proctors, seating, accommodations, secure handling), support financial reconciliation and procurement, serve as primary liaison for internal/external stakeholders, maintain compliance with payroll and university policies, and provide general program office operational support.

Assist in managing one or more university food service units: hire, train, schedule and supervise staff; ensure health, safety, sanitation, food quality, inventory, cash controls and customer service; handle administrative tasks, payroll records and financial reporting; cover operations in manager absence and support special events and menu/promotional rollouts.

Provide administrative, data integrity, and project support for the Faculty of Engineering Advancement team. Responsibilities include scheduling and travel coordination, database entry and reporting (WatUp/Raiser’s Edge), event logistics, donor/scholarship agreement coordination, purchase reconciliation, and producing briefing materials. Acts as primary contact for directors and supports onboarding of co-op students while maintaining records, digital assets, and compliance with university policies.

Provide administrative coordination and frontline customer service for 300+ student clubs: process documentation, manage bookings and equipment, support events and training, mediate conflicts, maintain records, and help improve club processes while applying EDIR principles.

Maintain and enhance the University’s financial systems (primary responsibility for PeopleSoft Campus Solutions Student Financials). Analyze requirements, configure systems, support testing and upgrades, manage access/security, develop and implement reports, troubleshoot integrations, and document procedures to ensure accurate tuition assessment, billing, collections, and financial reporting while supporting stakeholders and continuous improvement.

Provide academic advising and program coordination for graduate students, manage admissions and funding processes, administer TA/award assignments and budgets, support course scheduling and program milestones, maintain confidential student records, coordinate recruitment and orientation activities, compile reporting data, and provide administrative support to program leadership and committees.

Lead design, build and implementation of administrative and academic support processes for new graduate programs across multiple campuses. Plan and deliver projects, design integrated scheduling frameworks, manage stakeholders, monitor performance, drive change management and continuous improvement, and ensure alignment with institutional and professional accreditation requirements.

Coordinate and support the Annual Giving program: execute acquisition and renewal activities, build and schedule email appeals, manage stewardship tasks, contact recurring donors to update payment information, process matching gifts, record interactions in BBCRM, coordinate across Advancement teams, manage inbox and documentation, mine donor data for reports, and assist with budget and operational tasks.

Assist Preschool Teachers in delivering play-based, developmentally appropriate programs for children aged 2.5–5; supervise and support children, prepare learning environments and documentation, engage with parents, support research activity, substitute when needed, participate in team duties and professional development, and assist with special events and program evaluation.

Lead corporate, foundation and individual fundraising for the Faculty of Mathematics. Manage a portfolio: identify, research, cultivate, solicit and steward major gift prospects; develop proposals and fundraising materials; coordinate campaigns, database records, volunteer teams and special projects; support alumni and student engagement.

Lead process development and support for RAC1/RAC2 quantum-nano fabrication and characterization equipment. Establish and document baseline fabrication recipes via DOE and SPC, instruct and qualify users, troubleshoot equipment and vacuum systems, enforce safety protocols, consult on process flows and characterization, and maintain equipment cleanliness and compatibility to support campus researchers.

Lead design, delivery, and improvement of campus-wide sustainability programs (Green Office, Green Labs, Green Residence, volunteers), develop training and certificates, support behaviour-change initiatives, plan events/campaigns, build partnerships across campus and community, track participation and outcomes, and support program evaluation and web content.

Supervise mechanical trades staff to maintain, repair, and operate campus mechanical infrastructure. Coordinate daily maintenance and preventative programs, assign work, troubleshoot equipment failures, manage contractors, ensure regulatory compliance, and promote safe work practices and staff development.

Provide administrative support for government research contracts and grants: manage proposal and award files, process projects in the InfoEd system, track and report project status, prepare and amend agreements, manage sponsor correspondence, advise on policy interpretation, and support events and communications for the Research Partnerships team.