Jobs at U.S.VETS

Generates grant and contract billing, prepares annual and grant budgets, monitors program and site financial performance, and ensures compliance with funding requirements and regulations. Prepares financial reports, budget modifications, funding requests, and receivables collections while coordinating with site leadership and the national office. Performs accounting functions, analyzes fiscal activity, and reports financial status to stakeholders.

Reviews employee timecards for accuracy and California wage-and-hour compliance, identifies discrepancies, tracks corrections, and supports payroll processing. Maintains Excel dashboards and compliance reports, communicates with employees and supervisors about missing or incorrect entries, assists with onboarding and training materials, and recommends timekeeping process improvements. The role also supports audits and handles confidential payroll information.

Serve as primary legal advisor to nonprofit leadership, HR, and the Board on employment law, contracts, compliance, governance, litigation, investigations, and organizational risk. Manage outside counsel, negotiate legal documents, monitor regulatory changes, and provide practical guidance on sensitive workplace and business matters.

Leads local fundraising, donor stewardship, sponsorships, community partnerships, and signature events to achieve annual fundraising goals of approximately $875K–$900K. Manages local marketing, social media, public relations, storytelling, branded materials, and communications calendars. Collaborates with national development leadership, represents the organization publicly, engages volunteers, and tracks donor activity in databases while supporting services for veterans and their families.

Build employer relationships and recruiting pipelines to create employment opportunities for veterans. Coach veterans on career planning, resumes, LinkedIn profiles, interviewing, and job-search strategies. Coordinate recruiting events, maintain client and employer records in CRM systems, track placements and outcomes, verify employment, and collaborate with program teams to address employment barriers.

Supports daily operations for veteran housing and supportive service programs. Responsibilities include maintaining client records, compliance documentation, financial tracking, grant administration, purchasing, vendor coordination, donor records, events, intake, recruitment support, employee compliance tracking, reporting, and administrative assistance. The role also coordinates resources and cross-functional projects to improve program effectiveness and service delivery.

Provide administrative and operational support for site programs including client recordkeeping, rent and petty cash management, vendor and supply coordination, invoice reconciliation, data compilation for grants and reports, event and volunteer coordination, basic HR support, and assistance with client intake and program-specific tasks to serve veterans and their families.

Manage site operations, ensuring program and fiscal compliance across grants and services. Oversee budgeting, grant management, audits, payroll review, facility and IT coordination, staff supervision, reporting, and collaboration with national teams to meet performance goals and regulatory requirements.

Prepare and submit grant and contract billing; develop site and grant budgets; monitor program and grant fiscal performance; ensure compliance with internal policies and federal/state/local regulations; prepare financial reports and analyses; coordinate with site leadership and national office; perform site accounting functions and participate in meetings and special projects.

Provide administrative and program support for veteran services: maintain client databases and records, track program fees and petty cash, assist with accounting, grant reporting, supplies, events, HR support, intake and eligibility screening, and coordinate program operations to ensure compliance and service delivery.

Manage site fundraising, communications, and community engagement. Oversee events, donor solicitation and stewardship, corporate and individual giving growth, volunteer coordination, and site communications. Use Blackbaud RE NXT and report to national development.