Jobs at Steno

Own cross-functional provider operations programs, strategic planning, and operational excellence. Lead quarterly initiatives, improve scalable processes, coordinate pillar leaders and partners, manage project managers, track outcomes, identify risks, and evaluate automation opportunities. The role requires influencing without formal authority, making data-informed decisions amid ambiguity, and improving operational efficiency, coverage, quality, retention, and growth.

Manages daily accounts receivable and collections, including contacting clients, sending statements, reconciling billing issues, and maintaining relationships with outstanding accounts. Collaborates with Billing and Account Management while providing hospitality-focused service. The role requires strong Excel skills, organized process management, independent problem-solving, and comfort working remotely with phone, email, and collaboration tools.

Build and own analytics for Provider Operations, including funnel, coverage, quality, tiering, retention, forecasting, and rate strategy. Develop dashboards, recurring reports, quality frameworks, and forecasting models that support operational decisions. Partner with Recruiting, Calendar Operations, Product, Engineering, and Data teams to improve tools and instrumentation. Present actionable insights to leadership and drive adoption.

Partners with Operations leaders and frontline managers on workforce planning, performance management, employee relations, organizational growth, and people risks. Coaches managers, adapts people programs to operational needs, uses workforce data to identify trends, and advises senior leaders on people decisions. The role also represents the People team in Operations planning and feeds operational insights back into centralized people programs.

Manage and prioritize a high-volume scheduling queue for provider operations. Coordinate calendars and appointments, communicate with reporters and internal teams, document updates accurately, handle last-minute changes, complete timely follow-ups, and escalate issues when needed. The role requires dependable attendance, strong organization, clear communication, and comfort using scheduling platforms, ticketing systems, and cloud-based tools. It is fully remote but requires Pacific Time availability from Monday through Friday, 9:00 a.m. to 5:30 p.m.

Leads strategic and business operations for Litigation Support, partnering with leadership on priorities, reporting, process design, quality, hiring, team transitions, and growth. Owns cross-functional projects, operational improvements, SLA and productivity frameworks, executive reporting, product and technical requirements, and expansion into new jurisdictions. Develops expertise in court filing and Service of Process rules to create scalable workflows, SOPs, training, and playbooks.

Provides Tier 1 remote IT support, including ticket intake, troubleshooting, software and Zoom Phone support, hardware and license deployment, onboarding materials, inventory, repairs, and knowledge-base maintenance. Escalates complex issues with clear documentation, supports phishing-related requests, and collaborates with the Helpdesk team. The role covers macOS and Windows environments, SaaS provisioning, Google Workspace, Microsoft 365, Zoom, and MDM basics.

Manage relationships with a portfolio of law firm clients, coordinating jobs, reschedules, cancellations, service additions, and deadlines. Resolve issues proactively, handle high-priority requests, collaborate with Account Executives, support client handoffs, and maintain clear communication across teams. Use cloud-based tools and internal systems while tracking retention, churn, account activity, SLA, and quality metrics. Work remotely during Eastern Time business hours, with occasional evenings or weekends as needed.

Coordinates litigation support operations by triaging and routing tickets, managing Zendesk and phone communications, monitoring job milestones, requesting vendor updates, and keeping clients informed. Resolves cross-functional issues, escalates urgent requests, maintains accurate case records, and supports knowledge-base and meeting-note projects. The role requires organized, precise handling of high-volume, deadline-driven workflows and familiarity with legal documents and eFiling or case-management platforms.

Coordinates the end-to-end retrieval of medical records, including assembling request packets, obtaining provider pre-payments, shipping documents, processing incoming mail, tracking shipments, and maintaining accurate records. Works independently onsite while coordinating with remote teams and Finance. Ensures HIPAA compliance, protects sensitive documents, manages supplies, monitors multiple cases, and escalates issues promptly.

The Revenue Operations Manager supports the Outside Sales organization by optimizing HubSpot workflows, maintaining data hygiene, and building pipeline, forecast, and performance dashboards. The role partners with Sales Directors on territory planning, target setting, activity management, sales processes, and operational bottlenecks. Responsibilities also include documentation, training, new-hire onboarding, and cross-functional alignment of sales systems and standards. This remote individual contributor role requires strong analytical, organizational, communication, and CRM skills.

Drives operational excellence through data analysis, dashboards, process improvements, and cross-functional project leadership. The role embeds with business units to manage day-to-day operations, investigate trends, answer strategic questions, implement workflows, coordinate stakeholders, track deliverables, and present insights to technical and non-technical audiences. It serves as a strategic partner to operations leadership in a fast-paced, ambiguous environment.

Leads Steno’s Total Rewards, HRIS, and People Data function. Responsibilities include building compensation, benefits, bonus, equity, job architecture, HR systems, analytics, and recognition programs; ensuring compliance and competitiveness; partnering with IT and business leaders; managing vendors and budgets; and developing a high-performing team.

Owns end-to-end planning and execution of Steno’s internal corporate meetings and events, including sourcing, venue and hotel contract negotiations, budgeting, forecasting, invoicing, supplier management, and onsite delivery. The role manages multiple concurrent programs, builds preferred vendor networks, coordinates stakeholders, and advises senior leaders on scope and risk. It reports to Field Marketing and supports the broader events portfolio when needed.

Support strategic financial planning through building and maintaining financial models, preparing reports and presentations, partnering with cross-functional teams, handling custom pricing requests and negotiations, analyzing pricing and market trends, and contributing to special projects to support company growth.

Apprentice with senior account executives to support a $10M+ book: manage client engagement logistics and events, perform prospecting and research, handle communications and scheduling, and maintain HubSpot CRM and operational hygiene to deliver timely, on-brand client support.

The Senior Account Executive will manage AM Law 100 accounts, build client relationships, navigate extensive sales cycles, and drive revenue growth for Steno's court reporting solutions.

Lead and manage a remote records retrieval team, handle day-to-day operations, perform hands-on retrieval work and quality checks, and drive process improvements and automation. Partner with senior leadership to evolve workflows toward AI-enabled solutions while covering operational gaps and coaching team members.

The Director of Partnerships will lead the litigation support team, manage client relationships, ensure alignment across departments, and design scalable solutions while fostering a high-performing team.

As an eFiling Specialist, you'll process client orders, manage court filings, maintain client communication, and ensure timely order completion while supporting new product implementations.