Jobs at St. Vincent de Paul CARES

Performs accounting operations including bank and general ledger reconciliations, journal entries, fixed asset and prepaid expense tracking, accounts receivable billing, cash management, tax remittances, financial reporting, and audit and budget preparation. Maintains accurate records, supports internal controls, trains junior accounting staff, and prepares Excel-based financial reports. Requires strong organization, accounting software expertise, ethical judgment, and the ability to manage multiple priorities.

Manages biweekly payroll processing for salaried and hourly employees, including wages, deductions, benefits, taxes, records, and compliance. Coordinates grant payroll allocations, maintains payroll systems and employee data, supports audits and reporting, and collaborates with HR, finance, program managers, and payroll vendors. Provides employee support, trains staff on payroll procedures, administers benefits deductions, and recommends process improvements while maintaining payroll confidentiality.

Provides high-level administrative and executive support to the CEO and Chief of Staff. Responsibilities include calendar and meeting coordination, board minutes, correspondence, reporting, project management, confidential communications, staff supervision, compliance and accreditation support, financial administration, licensing renewals, and stakeholder liaison duties.

Writes, submits, monitors, and manages public, government, and private grant proposals and renewals. Researches funding opportunities, prepares supporting documents and sponsorship packages, tracks deadlines, maintains grant records and databases, navigates budgets, and communicates with funders and organizational leaders. Supports fundraising goals while ensuring compliance with grant requirements and contributing to the nonprofit’s mission.