Jobs at South Texas College

Provide administrative and technical support for public safety programs and trainings, manage compliance documentation and student records, assist intake for academies, coordinate reports and communications, support events and billing reconciliation, and interact with students, staff, and external partners. Work may include evenings/weekends and local travel.

Serve as primary contact for adult and stop-out students to drive enrollment and re-enrollment. Plan and run outreach and onboarding events, provide one-on-one support, coordinate with college offices and community partners, track data and outcomes, use CRM and student information systems, and assist with financial aid/payment plans.

Provide front-line support in the Learning Commons and Open Labs: assist students with multimedia equipment, software, account/password issues, maintain and inventory lab equipment, prepare attendance reports, create marketing materials, supervise staff, coordinate with IT, and perform routine facility maintenance.

Supervise campus security personnel district-wide; coordinate with police leadership; enforce security procedures; review and document incident reports; ensure equipment maintenance, training, vehicle use, lost-and-found, traffic control, and perform daily campus patrols and administrative tasks.

Provide high-level administrative support to the Chief of Police and Department of Public Safety: manage communications, calendars, records retention, budgets, travel, supplies, meeting coordination, reports, training, and customer service. Archive confidential records, prepare minutes and documents, coordinate with other departments, and perform other assigned duties. Position requires occasional weekend/evening work to meet deadlines.

Manage and maintain the college HRIS and ERP systems, including security, data integrity, reporting, upgrades, and user training. Lead the HRIS team, coordinate with IT and other departments, develop policies/procedures, run audits and compliance reporting, troubleshoot technical issues, and serve as project manager for HRIS implementations and enhancements.

Provide executive-level administrative support to the Vice President for Institutional Advancement and External Affairs: calendar and meeting management, event and donor visit coordination, correspondence, reporting, invoice and travel processing, project coordination, onboarding and training of clerical staff, records confidentiality, and liaising with internal and external stakeholders. Requires occasional evening/weekend work and local travel.

Maintain and update curriculum records and college catalogs, ensure compliance with THECB and SACSCOC, process curriculum revisions, manage Degree Works and student information screens, support course evaluation and syllabi systems, prepare committee materials, assist program development and reporting, provide technical support and training, and perform related projects.

Support hiring managers with recruiting and Workday Recruiting workflows. Post and monitor job requisitions, coordinate advertisements and search committees, review applications, extend offers, maintain ATS workflows and staffing records, provide training and reports, and ensure timely, accurate hiring documentation and payroll data.

Supervise cash management and reporting operations including daily cash flow, investments, monthly and year-end close, ACFR preparation, audits, reconciliations, internal controls, staff supervision, and process improvements to ensure compliance with institutional and state regulations.

Manage complex leave cases (FMLA, ADA, short/long-term and military leave), determine eligibility, ensure legal compliance, coordinate accommodations, prepare payroll documentation, provide vendor documentation, develop and deliver training, maintain policies, support benefits enrollment and campus events, and travel across campuses as needed.

Lead and manage South Texas College's Perkins Basic Grant: develop and submit applications, oversee CLNA, ensure compliance and fiscal stewardship, monitor timelines and reporting, provide training and technical assistance, maintain records, coordinate data collection and analysis, and build internal and external partnerships to advance CTE priorities and student success.

Write, edit and execute editorial projects and press materials for internal and external audiences; manage media relations and press releases; produce social media content and measure performance; arrange photography/press coverage; counsel internal clients; work evenings/weekends and travel within the college district as needed.