Jobs at Sidley Austin LLP

Prepares and distributes legal client billing documents, including proformas, invoices, timecard summaries, and reports. Ensures accurate, timely invoice processing and compliance with client billing agreements and outside counsel guidelines. Resolves electronic billing rejections and reductions, researches billing issues, updates matter and timekeeper rates, and advises attorneys and legal staff. Collaborates with accounting and revenue departments while maintaining confidentiality and managing multiple deadlines.

Leads strategic sourcing and procurement initiatives for Data, AI, technology, and professional services categories. Develops sourcing strategies, manages RFPs, evaluates suppliers and pricing models, negotiates complex technology contracts, and manages strategic vendor relationships. Partners with technical, legal, privacy, security, finance, and senior leadership stakeholders to address commercial, operational, data, and supplier risks while improving value and cost predictability.

Support attorneys on international trade compliance and trade remedy matters (AD/CVD). Prepare analyses, databases, exhibits, petitions, feasibility studies, and questionnaire responses; track trade developments; train clients; and maintain records and budgets while managing multiple projects and client communications.

Provides high-level administrative and practice support to attorneys in a global finance practice. Responsibilities include managing calendars, communications, transaction files, matter intake, billing, travel, expenses, meetings, and business development materials. The role coordinates across attorneys, clients, leadership, Accounting, Marketing, and other departments; tracks deadlines and outstanding items; supports finance transactions and closings; and handles confidential information with discretion.

Provides billing and financial data support to specialists, managers, and lawyers. Reviews billing reports, status lists, cost documentation, proformas, and electronic billing rejections; performs quality checks, tracks follow-up, resolves routine issues, and escalates exceptions. Supports coordinator training, onboarding, workflow improvements, testing, and special projects. Maintains billing preferences and confidentiality while coordinating deadlines and delivering customer service to lawyers, staff, vendors, and clients.

Leads the strategy, implementation, governance, administration, and ongoing management of vended AI platforms and products. Owns product roadmaps, feature prioritization, user access controls, vendor relationships, integrations, adoption, and responsible AI practices. Partners with legal, IT, engineering, and knowledge management teams to deliver measurable business value, while gathering stakeholder feedback and providing training or enablement.

Provides Level II technical support for hardware, software, network connections, telephony, mobile devices, and enterprise applications. Troubleshoots incidents, manages equipment assets, performs imaging and configurations, coordinates warranty repairs, supports office moves and technology projects, and maintains IT service records. The role requires strong Windows, VoIP, mobile, Microsoft Office, remote access, and problem-solving skills, along with excellent organization, communication, discretion, and prioritization.

Supports lawyers in Regulatory and Enforcement and Investment Funds practices by managing SEC and state regulatory filings for hedge funds, commodity pools, and private equity funds. Prepares SEC documents and Blue Sky notices, analyzes offering documents, gathers information from attorneys, communicates with clients, and maintains the firm’s Blue Sky website. Manages multiple deadlines while exercising strong organization, discretion, judgment, and attention to detail.

Support conflicts and new business intake processes: respond to helpline inquiries, open and maintain client/matter records in Intapp and 3E, ensure data integrity across conflicts and accounting systems, perform searches and reporting, assist with audits, testing, and process improvements, and escalate complex matters to senior staff.

Leads global legal directory, rankings, and awards strategy for a law firm. Oversees submissions, research calendars, client references, lawyer interviews, stakeholder coordination, results reporting, and process improvement. Advises lawyers and business development teams, communicates participation strategies, manages LexTrack data, and provides leadership, coaching, hiring, and performance oversight for the Rankings & Awards team.

Provides administrative and screening support for conflicts and new business, drafting screening memos, building and implementing electronic ethical walls in Intapp Walls, compiling background reports, resolving access and timekeeper issues, maintaining records, supporting audits, and communicating with requestors to ensure compliance.

Manage and supervise the billing team to ensure accurate, timely invoicing aligned with client deadlines and accounting close. Oversee billing workflows, resolve billing issues and rejected invoices, mentor staff, collaborate across revenue cycle functions, monitor metrics, and lead process improvement and compliance with accounting policies.

Provide administrative and document support to attorneys across transactional and litigation matters: prepare and proof legal documents, manage calendars, coordinate filings (including ECF), handle client onboarding and billing coordination, schedule travel and meetings, maintain files, and mentor support staff to ensure efficient firm operations.

Manage all aspects of large-scale financial transactions for the Global Finance Group. Support lawyers on commercial loans, securitizations and corporate finance matters; prepare and record U.C.C. financing statements; research Article 9/U.C.C. issues; obtain and analyze lien searches; organize due diligence; prepare and review closing documents and books; coordinate closings and post-closing activities. Overtime required.

Provides administrative, reception, and facilities support for a fast-paced legal office, including scheduling and meeting coordination (EMS), records and invoice processing, visitor reception, vendor and building coordination, office moves, access card management, inventory and supply coordination, and assistance with office projects, events, and onboarding.

Support Corporate HR by administering onboarding, employee lifecycle transactions, consultant onboarding, timesheet processing, and offboarding. Serve as primary HR contact, coordinate orientations, manage HR inbox inquiries, support performance management, and assist on HR projects to ensure accurate HR data and timely completion of processes.

Senior immigration paralegal managing business-based nonimmigrant and immigrant cases (H-1B, L-1, PERM, I-140, EB-1, etc.), responding to RFEs, consular processes, client communications, case tracking, research, and mentoring junior staff.

Provides clerical and administrative support to attorneys in a law firm. Responsibilities include preparing legal documents, proofreading, billing and expense processing, travel and calendar coordination, client matter intake, meeting and case preparation, records management, communications, and office equipment operation. The senior level also supports hearings, trials, closings, depositions, client matters, and professional organization activities while resolving issues and mentoring colleagues.

Manage firmwide leave and accommodation programs (FMLA, ADA/ADAA, CFRA, PWFA, state/local laws), oversee leave lifecycle and vendor administration, advise HR/Legal/management on complex cases, drive process improvements, reporting, training, and ensure compliance and consistent application across U.S. offices.

Provides administrative and practice-specific support to attorneys, including document preparation, calendar and travel management, billing and time-entry coordination, client matter opening, meeting preparation, file maintenance, communications, and workflow improvement. Senior-level responsibilities include managing complex calendars, overseeing billing and collections, training colleagues, coordinating with firm departments, and serving as a trusted partner to attorneys and practice groups.