Teams at Scale-X Solutions

Processes batches of consultant documents by reviewing templates, assigning organizations, adding logos and names, formatting files, converting documents to PDF, and checking accuracy. Maintains organized file repositories, applies naming conventions, tracks progress, reports discrepancies, and completes administrative tasks independently while meeting deadlines.

Provides finance and accounting support, including bookkeeping, payroll, invoicing, BAS/GST preparation, budgeting, cash flow, reporting, and debt follow-up. Also manages childcare administration across two sites, including enrolments, subsidies, compliance, staffing records, and occupancy reporting. Supports executive administration, recruitment, onboarding, diary management, systems development, process documentation, and communication with families and staff.

Perform bookkeeping and accounting assistant duties using Acumatica: data entry, bank reconciliations, AR/AP and payroll management, intercompany invoicing, invoice uploads, weekly and quarterly reporting, assist with year-end audits, vendor/customer communications, expense and reimbursement processing, reconciliation of equipment hours, and ad-hoc admin tasks.