Jobs at Saint Vincent's Services

Coordinates administrative, secretarial, data management, reporting, communication, scheduling, deadline tracking, and information flow for the CPRT department. Supports departmental operations by maintaining accurate data and paper workflows, assisting with data-system processes, and coordinating staff activities and ongoing administrative functions.

Manages active grant contracts and tracks funding from government agencies. Maintains grant schedules, contract inventories, forecasts, reconciles program receivables, validates fiscal data, prepares financial reports, supplies program revenue and expense information, and supports audits and future grant funding activities.

Coordinates new employee orientation, including content delivery, department coordination, room reservations, catering, and biometric scan support. Schedules annual staff training, maintains the hospital’s American Heart Association Training Center status, and manages student affiliation agreements and graduate student placements.

Administers employee health, retirement, leave, disability, and insurance programs. Coordinates open enrollment, plan maintenance, deductions, onboarding orientations, claims and billing support, regulatory reporting, audits, retirement processing, and offboarding. Ensures compliance with ERISA, COBRA, FMLA, New York Paid Family Leave, employment laws, labor regulations, and hospital policies while serving as a liaison among employees, retirees, insurers, and internal stakeholders.

Coordinates new-hire onboarding from offer acceptance through the first weeks of employment. Responsibilities include supporting incoming employees, managing background checks and employment verifications, collecting employment paperwork, maintaining HRIS and applicant-tracking records, ensuring compliance, and coordinating with facilities and payroll for badges, clearances, and wage setup.

Collect and process supported/supportive housing rents and clients' SSI/SSD/PNA funds. Oversee residential utilities, petty cash, travel arrangements, agency vehicles, and vendor check requests. Maintain financial and administrative records under supervision.

Support rent and utility collections tracking, vendor invoicing and check requests, maintain vehicle trackers and internal trackers, generate reports, liaise with staff and external vendors, and provide general administrative support.

Provide administrative and clerical support to the Program Director and management, assist with daily program operations, manage client documentation, navigate database systems, and perform tasks using Microsoft Office (Outlook, Word, Excel, PowerPoint). Must work in a busy, multi-tasking environment and maintain required licensing.