Jobs at Proskauer Rose LLP

Leads firmwide business development pipeline governance, performance reporting, pursuit strategy, RFPs, proposal operations, ROI measurement, and budget oversight. Manages the Proposals Manager and supports additional staff. Establishes data standards, dashboards, workflows, and go/no-go processes; partners with Finance, Marketing Technology, IT, lawyers, and business development leaders. Oversees complex cross-practice and multi-office pursuits, improves CRM and reporting processes, and translates performance data into strategic recommendations for firm leadership.

Supports and develops finance systems, primarily Aderant Expert, including SQL data objects, forms, templates, notifications, analytics, reporting tools, and system integrations. Partners with finance and IT teams to define requirements, troubleshoot issues, support end users, manage environments, and implement security and change-management processes. Participates in enterprise projects, documentation, process improvement, and training while providing backup support to senior finance systems staff.

Supports conflicts searches and clearances for new business intake, lateral hires, and business development. Researches potential conflicts, corporate ownership, entity relationships, KYC screening data, sanctions, adverse media, and financial information. Coordinates with attorneys and firm personnel to obtain clearances, waivers, and engagement letters; prepares reports, maintains client and matter data, supports ethical walls, and coordinates workflow processes in a global law firm.

Processes vendor invoices, employee reimbursements, disbursements, ACH and wire payments while ensuring accurate coding, compliance, and internal controls. Resolves discrepancies, supports vendor onboarding, 1099 reporting, month-end and year-end close, audits, and payment cycles. Provides service to attorneys, vendors, and internal teams; maintains confidential data and contributes to process documentation, testing, cross-training, and continuous improvement.

Coordinates domestic and global client events, including venue sourcing, vendors, catering, audiovisual services, transportation, communications, logistics, timelines, onsite execution, and post-event reporting. Maintains event calendars and databases, supports business development and marketing communications initiatives, updates firm systems, and assists with CRM, email campaign, and project management tools. Requires strong organization, communication, multitasking, and attention to detail, with regular onsite presence and occasional extended hours.

Leads business development and marketing strategy for a global private investment funds practice, focusing on fund formation, secondaries, sponsor relationships, cross-selling, market positioning, thought leadership, pitches, events, budgets, and ROI. Advises partners, manages U.S.-based BD staff, coordinates global teams, benchmarks competitors, supports client integration, and applies technology to improve efficiency and data-driven insight.

Entry-level paralegal supporting attorneys and senior paralegals across transactional, labor, and litigation matters. Responsibilities include coordinating meetings, depositions, filings, closings, document production, legal research, case files, data rooms, UCC searches, audit letters, and client communications. Requires a recent four-year college graduate with strong organization, communication, multitasking, and Microsoft Office skills. Regular office presence at least three days per week and overtime availability are required.

Entry-level paralegal supporting attorneys and senior paralegals across transactional, labor, and litigation matters. Responsibilities include coordinating meetings, depositions, closings, filings, document productions, legal research, case files, data rooms, UCC searches, audit letters, and client communications. Requires a four-year degree, strong organizational and communication skills, multitasking ability, overtime availability, and proficiency with Microsoft Office. Regular in-office presence is required at least three days per week.

Supports attorneys and senior paralegals across transactional, labor, and litigation matters. Responsibilities include coordinating meetings, depositions, closings, filings, and client requests; preparing pleadings, contracts, corporate documents, and closing materials; organizing case files and document databases; conducting factual, statistical, and legal research; preparing audit letters and UCC filings; and facilitating communication with clients and third parties.

Entry-level paralegal assisting attorneys and senior paralegals with transactional, labor, and litigation matters. Responsibilities include preparing legal and corporate documents, coordinating filings and logistics, organizing case materials and data rooms, conducting factual and legal research, supporting depositions and closings, preparing audit letters, handling UCC searches and filings, and facilitating client communications. The role requires regular office presence, a two-year commitment, and occasional overtime.

Supports attorneys in private credit and leveraged finance transactions through due diligence, UCC and lien searches, entity reviews, closing documentation, collateral reviews, loan payoffs, document comparisons, and records management. The role prepares and files financing and termination documents, coordinates collateral and signature materials, reviews corporate records, and assists with transaction closings and post-closing requirements.

Provides comprehensive administrative support to attorneys, including preparing and proofreading legal documents, managing files and client matters, coordinating calendars and travel, processing expenses and time entries, supporting billing, handling calls, and maintaining confidentiality. Requires strong organization, discretion, communication, multitasking, and follow-through in a fast-paced law firm environment, with regular in-office presence and overtime as needed.

Leads the firm’s editorial and content function, setting strategy, standards, governance, and editorial direction for thought leadership and marketing content. Advises leadership, lawyers, and practice groups; oversees campaigns, content calendars, distribution across digital channels, performance measurement, and optimization. Partners with communications, marketing, and business development teams to strengthen market positioning. Manages and mentors the editorial team while ensuring content quality, consistency, accuracy, and alignment with business priorities.

Administers the firm’s travel and expense reimbursement process, reviewing reports for accuracy, policy compliance, approvals, documentation, and proper coding. Resolves discrepancies and exceptions, supports audits, assists with Chrome River and Aderant system enhancements, prepares reconciliations and reports, and identifies process and internal-control improvements. Provides responsive guidance and customer service to attorneys, partners, and staff while safeguarding confidential financial information.

Supports firmwide internal communications by planning campaigns, drafting and editing leadership messages and employee content, managing intranet and collaboration channels, coordinating stakeholders, and supporting organizational change initiatives. Maintains communications calendars, publishing processes, toolkits, and content governance while tracking engagement and feedback. Provides leaders with messaging guidance, presentations, FAQs, talking points, and other materials to promote alignment, readiness, engagement, and adoption across the firm.

Manages full-cycle recruiting for Business Services roles across U.S. offices. Partners with business leaders and hiring managers, develops sourcing strategies, assesses candidates, coordinates interviews, supports offers and onboarding, manages recruiting agencies, and ensures compliance with employment laws and firm policies. Also supports employer branding, networking, and talent pipeline initiatives.

Assist attorneys throughout litigation, including pleadings, discovery, document review, e-filing, legal research, trial preparation, hearings, and appeals. Manage case databases, productions, privilege logs, transcripts, exhibits, and demonstratives. Coordinate with courts, clients, vendors, and witnesses; cite-check and proofread filings; conduct factual and statistical research; and supervise junior paralegals as needed.

Manages and validates client, firm, matter, and timekeeper billing rates within the finance system. Implements rate arrangements, discounts, and cost exceptions; monitors expirations; reviews client guidelines and engagement letters; resolves billing inquiries; supports annual rate uploads, reporting, system testing, documentation, and high-volume request tracking.

Provides complex legal and non-legal research support to lawyers, paralegals, and business staff. Conducts case law, statutory, regulatory, legislative, business, financial, SEC filing, news, and biographical research; summarizes findings; manages alerts and research requests; educates clients on resources; evaluates databases and emerging AI tools; maintains research guides and intranet materials; tracks workflow and bills time while protecting confidentiality.

The Business Analyst analyzes and improves business processes, documents requirements and workflows, translates business needs into technical requirements, and supports solution delivery and user acceptance testing. The role collaborates with technical and non-technical stakeholders, identifies process gaps, recommends improvements, maintains project documentation, and manages multiple initiatives for the firm.