Jobs at Pro-Vac LLC

Supervise daily Accounts Payable operations, lead and develop the AP team, ensure accurate and timely invoice and payment processing, oversee month-end close and reconciliations, maintain internal controls, support audits, manage vendor relationships, and improve processes through automation and continuous improvement.

Oversee onboarding from offer acceptance through completion, ensuring employment eligibility, background checks, licensing, certifications, training, and regulatory compliance. Serve as the primary new-hire contact, coordinate stakeholders, maintain records, conduct audits, monitor onboarding metrics, develop reports, and improve workflows and systems. Partner with HR, Talent Acquisition, Legal, IT, managers, and executives while supporting DOT and FMCSA-related employment requirements.

Leads multi-state payroll processing across multiple entities, including certified, prevailing wage, and union payroll. Manages compliance reporting, fringe benefit remittances, audits, reconciliations, and discrepancy resolution. Serves as the Paylocity subject matter expert, improves payroll processes, partners with HR, Finance, and Operations, mentors payroll specialists, and provides backup leadership. The role requires strong knowledge of payroll regulations, advanced Excel skills, and high attention to detail.

Manage customer billing by reviewing contracts, invoicing completed work, reconciling billing records, maintaining billing databases, ensuring compliance and accuracy, communicating with customers, and resolving discrepancies. The role requires collaboration with internal and external stakeholders and familiarity with construction-related project billing.

Manages high-volume customer billing, including reviewing contracts, invoicing completed work, verifying reconciliations and forms, maintaining billing records, communicating with customers, and resolving discrepancies. The role emphasizes billing accuracy, regulatory compliance, timely invoice submission, financial reconciliation, and collaboration with internal and external stakeholders. It is primarily work-from-home with occasional office work.