Jobs at Pilot Company

Manage sourcing of products and services, support stores with vendor selection and issue resolution, compile and analyze bids and vendor performance, review and summarize contracts, identify process improvements, create reports and recommendations, and serve as a subject-matter expert for store support and day-to-day procurement administration.

Schedule and nominate refined product and renewable fuel shipments via rail and truck, coordinate nominations with suppliers, optimize deliveries and inventories with commercial teams, reconcile activities in ETRM and other systems, collaborate with operations and external counterparties, and support special projects and regional backup scheduling.

Lead design and delivery of scalable AI systems and full-stack applications. Architect ML deployments and MLOps, build generative AI, multi-agent and RAG systems, integrate LLMs and open-source models, implement monitoring and Terraform infrastructure, mentor engineers, and collaborate cross-functionally to optimize performance, security, and cost.

Provide daily support for benefits programs including benchmarking, cost and trend analyses, audits of enrollments and data integrity, employee education, compliance with ACA/ERISA/HIPAA/COBRA, and collaborative improvements with people analytics and HR teams.

Lead expansion of refined products wholesale business by developing market penetration strategies, leveraging industry relationships, negotiating commercial agreements, managing pipeline and forecasts, delivering executive presentations, mentoring sales staff, providing market intelligence, and collaborating with supply, logistics, operations, and finance to execute deals while ensuring compliance and sustainable revenue growth.

Drive growth of refined products wholesale business by developing market penetration strategies, leveraging industry relationships, negotiating complex agreements, managing pipeline and forecasting, mentoring sales staff, delivering executive presentations, and collaborating with cross-functional teams to ensure compliant, profitable execution of deals.

Lead monitoring and analysis of federal, state, and local legislative and regulatory developments affecting transportation fuels, energy, and related policy. Develop advocacy strategies, draft executive-ready materials, coordinate with external partners, mentor colleagues, and support cross-functional teams to advance corporate policy priorities.

Drive growth of refined products wholesale business by developing market penetration strategies, leveraging industry relationships, negotiating commercial agreements, maintaining pipeline and forecasts, delivering executive presentations, providing market intelligence, mentoring sales staff, and collaborating cross-functionally to execute deals while ensuring compliance.

Drive wholesale growth for refined products by developing market penetration strategies, leveraging industry relationships, negotiating complex commercial agreements, managing pipeline and forecasting, mentoring sales staff, delivering executive presentations, providing market intelligence, and collaborating cross-functionally. Represent the company at industry events and ensure compliance and execution of commercial deals. Travel up to 50%.

Lead wholesale growth for refined fuels by developing market penetration strategies, leveraging industry relationships, negotiating complex contracts, maintaining a sales pipeline and forecasts, delivering executive presentations, mentoring junior sellers, and collaborating with supply, logistics, operations, and finance to ensure compliant, profitable execution and market insight.

Provide legal support for Pilot Energy by negotiating, drafting, and reviewing supply, transportation, vendor, customer, and confidentiality agreements; conduct initial redlines for transactions; lead ad hoc legal projects; develop form agreements, playbooks and contract lifecycle management; engage internal stakeholders; research regulatory issues; and oversee other analysts.

Manage and grow customer accounts for fuels division by building relationships, driving volume, preventing attrition, performing volume analysis, conducting in-person reviews, supporting customers, managing Salesforce activity, handling pricing/credit/fraud/card issues, reporting KPIs, and attending weekly sales meetings.

Manage and grow assigned fuel customer accounts by building relationships, increasing volume, reducing attrition, performing usage and pricing analysis, providing customer support and training, managing sales activity in Salesforce, liaising with Credit for collections, and reporting KPIs. Requires in-person meetings and regional travel.

Manage and grow fuel customer accounts through relationship-building, volume analysis, quarterly business reviews, and proactive outreach. Handle customer support, reporting, Salesforce activity, pricing/payment terms, credit liaison, fraud review, card issues, KPI analysis, and attend weekly sales meetings. Travel within region under 25%.

Plan, schedule, and execute hundreds of daily fuel deliveries to prevent outages and optimize inventory at lowest total cost. Monitor tank volumes, sales projections, driver hours, carrier loads, and market prices to create efficient dispatch plans. Coordinate with drivers and cross-functional teams to resolve issues, redirect deliveries, and capitalize on market arbitrage opportunities.

Prepare and file state and local excise tax returns; maintain tax records; create and analyze supporting reports; perform tax and billing system rule maintenance; respond to internal excise tax research requests; assist with audits and notices; ensure compliance with policies and regulations.

Lead and manage annual strategic planning, intake and governance for business development initiatives. Track and report KPI progress, build dashboards and presentations, analyze results to generate strategic insights, coordinate stakeholders, and drive adoption of frameworks and processes to meet organizational objectives.

Perform accounts receivable accounting tasks: reconcile cash, chargeback and receivable accounts; prepare and analyze accounting transactions; oversee journal entries; support month-end close, SOX audit requests, and AR team operations.

Perform accounts receivable tasks including recording, verifying, reconciling, and reporting transactions; investigate payment variances and disputes; reconcile payment card accounts; collaborate with Credit and Collections; analyze datasets; ensure compliance with policies and support cross-functional teams.

Process high volumes of vendor invoices and payments in the company ERP, maintain accurate AP records, resolve payment discrepancies with vendors and internal teams, ensure compliance and audit readiness, respond to inquiries, and perform other assigned duties.