Teams at Pilot Company

Provides administrative support to department management, including scheduling meetings and travel, coordinating events, preparing reports and correspondence, maintaining databases and spreadsheets, processing expenses, supporting office equipment, and handling calls and visitors. The role also coordinates administrative team members, mentors less-experienced staff, resolves administrative challenges, and helps improve department processes.

Plans and executes fuel deliveries for company locations, balancing inventory levels, driver staffing, carrier capacity, transportation costs, fuel pricing, and outage prevention. Monitors tank volumes and market prices, coordinates dispatch changes, reviews DOT hours, and redirects drivers when necessary. The role requires rapid, financially impactful decisions, high-volume communication, data analysis, and collaboration with drivers, stores, supply coordinators, and logistics teams.

Performs general accounting activities, including ledger reconciliation, financial statement preparation, transaction analysis, and monthly P&L support. Reviews store-level cash, inventory, sales, and margin variances; supports forecasting and budgeting; maintains accounting data in Infor and general ledger systems; follows SOX, GAAP, and internal compliance procedures; and provides financial analysis to corporate accounting and operations teams.