Jobs at Orthodontic Experts Ltd

Provides administrative and operational support to business development leadership. Responsibilities include maintaining CRM and provider databases, organizing reports and market intelligence, coordinating meetings and travel logistics, preparing presentations and briefs, researching events and opportunities, tracking project deadlines, and monitoring data accuracy. The role is onsite, full-time, and includes approximately 10% travel.

Oversee purchasing operations, inventory replenishment, and supply chain logistics across multi-site clinics. Lead supplier sourcing and negotiations, manage contracts and vendor performance, implement inventory management systems, audit inventory, partner with Finance on reporting, reduce costs and waste, and develop procurement KPIs and contingency plans.

Supervise accounting operations and financial close processes, prepare financial statements, manage reconciliations and general ledger entries, maintain accounting policies and internal controls, and support budgeting and forecasting. The role also guides bookkeeping and accounts payable staff, manages multi-entity credit card programs, ensures regulatory compliance, and identifies process improvements.

The Executive Recruiter develops and executes recruitment strategies for executive, leadership, management, clinical, and other critical roles. Responsibilities include sourcing passive candidates, managing full-cycle recruiting, building talent pipelines, negotiating offers, coordinating onboarding, supporting new-hire engagement, tracking recruiting metrics, and advising leadership on talent strategy. The role requires partnership with executives, hiring managers, HR, and operations, along with regular travel to practice sites and recruiting events.

Entry-level, field-based coordinator who builds and maintains relationships with dental offices and referral partners. Responsibilities include visiting offices, coordinating outreach events, tracking referral activity, supporting marketing initiatives, sharing materials, and reporting field insights. The role requires strong communication, organization, independent scheduling, a valid driver’s license, and travel to assigned Wisconsin and Illinois locations.

Manage multi-site orthodontic expansion projects, including new location openings, room buildouts, and equipment installation. Define scopes, timelines, budgets, and resources; coordinate internal and external teams; mitigate risks; resolve issues; and communicate project status to stakeholders. Ensure deliverables meet company, operational, OSHA, HIPAA, and state dental board standards. The role is onsite in Des Plaines, Illinois, requires travel, and may offer limited remote work after 90 days.

Entry-level field-based coordinator building and maintaining relationships with dental offices and referral partners. Responsibilities include visiting offices, supporting Lunch & Learns and outreach events, tracking referral activity, coordinating marketing initiatives, sharing materials, and providing field feedback. The role requires strong communication, organization, schedule management, willingness to learn, a valid driver's license, and approximately 90–95% travel across assigned locations.

Build and maintain referral relationships with current and prospective dentists across an assigned territory. Conduct face-to-face meetings, Lunch and Learns, outreach campaigns, and competitive research to increase referrals. Manage lead pipelines, report on territory activity, support doctors’ referral relationships, and prepare recaps, agendas, and timelines. The role is field-based, requiring travel to dental offices throughout Illinois and Indiana, with occasional Saturdays and holidays.