Jobs at Northwest Portland Area Indian Health Board

Manages administrative services, operational workflows, project coordination, and stakeholder engagement for the Policy Division. Coordinates Board meetings, policy events, Tribal Youth Delegate activities, reports, schedules, records, budgets, grants, and compliance activities. Serves as a liaison among Tribal leaders, staff, government agencies, funders, and partners. Co-supervises staff, tracks deliverables and risks, supports policy initiatives, and ensures timely, culturally responsive service delivery. The role is based onsite in Portland with approximately 20% local and overnight travel.

Provides front-office reception, administrative, building-support, mail, supply, scheduling, event logistics, and records-management services. Coordinates visitors, vendors, staff requests, office resources, and shared-space activities while maintaining tracking systems, documentation, inventory, postage records, and operational communications. Supports compliance, workplace safety, access procedures, quality assurance, and timely follow-up. The role is primarily on-site and requires strong organization, communication, customer service, discretion, and ability to manage competing priorities.

Coordinates grant development, submission, administration, compliance, reporting, amendments, and closeout activities. Identifies federal, state, and private funding opportunities; interprets funding requirements; develops budgets and technical proposals; maintains grant records and tracking systems; and serves as liaison among project, finance, compliance, Tribal, and funding stakeholders. Provides grant-writing technical assistance and monitors deadlines, award conditions, and reporting requirements.

Provides high-level administrative support to the Executive Director and Director of Legal & Government Affairs. Responsibilities include complex calendar management, board meeting coordination, minutes and records management, policy meeting support, travel arrangements, expense reporting, correspondence, communications, and organizational reporting. The role requires working closely with Tribal leaders, delegates, government officials, and internal staff while maintaining confidentiality, tracking deadlines, and supporting executive, governance, and policy operations.