Jobs at Mosaic

Provides executive and personal assistance to the President, managing complex calendars, meetings, travel, reports, leadership routines, confidential information, and cross-business coordination. The role requires proactive organization, sound judgment, discretion, professionalism, and flexibility for occasional work outside standard hours. This is a full-time, in-office position in Vancouver, with part-time and 80% arrangements available. The assistant may also drive to sites throughout the Lower Mainland.

Manage the full accounts payable cycle for assigned construction projects and companies, including invoice verification, data entry, cheque runs, payment processing, reconciliations, vendor setup, discrepancy resolution, metric tracking, filing, and process improvements. Partner with construction and closing teams to manage commitments, change orders, holdbacks, and billing matters.

Supports new-home sales operations and assists customers making major real estate purchases. The role includes customer relationship building, sales support, maintaining organized and efficient workflows, and working across various sales locations and shifts, including weekends. Extensive training, mentorship, and advancement opportunities are provided.

Leads Mosaic’s IT team and technology strategy, overseeing infrastructure, cloud systems, cybersecurity, business continuity, helpdesk operations, vendors, budgets, and IT projects. Develops long-term roadmaps, improves system reliability, guides AI governance and adoption, manages technology risks and compliance, and supports organizational transformation. The role also recruits and develops IT staff, communicates technical matters to leadership, and regularly supports sites throughout the Lower Mainland.

Leads finance, accounting, budgeting, forecasting, reporting, controls, cash and debt management for a real estate portfolio. Oversees finance staff and coordinates payroll, benefits, HR administration, property reporting, tax requirements, lender relationships, acquisitions support, and process improvement. Partners with property management and ownership to provide accurate financial analysis and decision support.