Jobs at Mindful Support Services

Manage onboarding and post-launch relationships for mental health providers building private practices. Guide providers through business setup, credentialing, compliance, and operational readiness; create plans, track milestones, assess risks, and coordinate internal teams. Lead consultations on performance metrics, retention, scheduling, documentation, and growth. Build trust, deliver feedback, maintain accountability, resolve barriers, and influence provider progress across multiple concurrent partnerships.

The Assistant Controller leads monthly, quarterly, and annual close activities; prepares financial statements, reconciliations, reporting, and technical accounting documentation; and supports audit, tax, compliance, and internal controls. The role supervises accounting staff, improves processes and systems, implements automation and AI tools, and partners with the Controller and CFO on financial insights and operational decisions. Experience with U.S. GAAP, healthcare or regulated industries, ERP systems, reporting tools, and process optimization is valued.

Leads multi-market provider recruitment strategy, team performance, sourcing, pipeline conversion, forecasting, budgeting, CRM integrity, analytics, and process improvement. Manages and develops recruiting staff while partnering with Growth, Marketing, Finance, Operations, and provider lifecycle teams. Uses market data, capacity needs, funnel economics, and recruiting performance to allocate resources, improve acquisition outcomes, and support provider growth. The role requires occasional travel and may involve evening or weekend recruiting events.

Develop and support Microsoft Fabric data solutions, ETL/ELT pipelines, lakehouses, warehouses, data models, integrations, and production workloads. Monitor and troubleshoot pipelines, implement data quality checks, participate in Git-based CI/CD and deployments, and maintain technical documentation. Collaborate with operations, business stakeholders, BI teams, and a Senior Database Engineer to deliver scalable, reliable data solutions.

Develops, maintains, and troubleshoots business automations, API integrations, SaaS workflows, scripts, and SQL database logic. The role builds scalable solutions using Python, JavaScript, PowerShell, CRM tools, and Microsoft automation platforms. Responsibilities include gathering requirements, translating business needs into technical solutions, supporting projects, documenting workflows, testing deployments, monitoring production automations, and communicating changes to technical and non-technical stakeholders. The position is hybrid but primarily based onsite and requires travel between company locations.

Leads end-to-end planning and execution of provider, recruiting, networking, leadership, and corporate events. Manages budgets, vendors, contracts, logistics, executive coordination, stakeholder accountability, event processes, reporting, and continuous improvement. Maintains event calendars, SOPs, trackers, CRM records, and post-event analysis while traveling to major events and providing onsite leadership. Requires strong organization, communication, judgment, and the ability to manage complex events and competing deadlines.

Administers provider Membership Agreements through onboarding and renewal, including preparation, execution, tracking, documentation, deadline follow-up, and renewal support. Explains standard contract terms, maintains CRM records, identifies compliance concerns and partnership risks, and escalates complex issues. The role collaborates with onboarding and provider lifecycle teams, supports provider retention, assists with audits and reporting, and contributes to process improvements.

Guide mental health providers through onboarding, practice launch, credentialing, compliance, and transition into active private practice. Manage provider relationships, assess readiness, identify risks, coordinate cross-functional teams, monitor milestones and performance metrics, provide coaching, and maintain accountability. The role requires influencing outcomes, solving operational challenges, and supporting sustainable practice growth across multiple provider accounts.

Sources and engages independent mental healthcare providers, assesses prospective partners, manages recruiting pipelines, conducts high-volume calls, tracks follow-ups and conversions, and develops new lead sources. The role requires strong communication, organization, multitasking, proactive outreach, and the ability to meet recruiting or sales targets in a fully in-office environment.

Manage provider relationships from onboarding through early practice growth. Guide clinicians through business setup, credentialing, compliance, and launch milestones; coach them on operational responsibilities and performance metrics; identify risks and barriers; coordinate with internal teams; maintain accountability; and develop action plans that improve practice sustainability and provider success.

Own production Power BI development, including reports, dashboards, semantic models, advanced DAX, Power Query, SQL, and dimensional modeling. Design, deploy, troubleshoot, and support scalable analytics solutions; modernize legacy BI systems; improve data quality, security, performance, and release practices; and collaborate with Product, Analytics, Engineering, and business stakeholders. Preferred experience includes Microsoft Fabric, source control, CI/CD, semantic model tools, and regulated industries.

Leads budgeting, forecasting, long-range planning, financial modeling, management reporting, and performance analysis. Translates operational and financial data into insights supporting growth, profitability, resource allocation, and strategic decisions. Builds dashboards, reporting workflows, and scalable planning processes; improves data quality and forecast accuracy; partners cross-functionally with organizational leaders; and mentors a Senior Financial Analyst.