Jobs at Meharry Medical College

Supports medical education curriculum evaluation, mapping, reporting, committee administration, accreditation compliance, scheduling, and quality improvement. Maintains educational software platforms, builds course schedules and rosters, manages evaluation systems, prepares committee agendas and minutes, coordinates stakeholders, troubleshoots technology, and trains faculty, students, and staff. Ensures curriculum alignment with educational objectives and supports implementation of curriculum changes and performance standards.

Administers federally and privately funded grants across the full award lifecycle, including proposal development, budgeting, financial monitoring, compliance, reporting, reconciliation, and closeout. Advises faculty, principal investigators, and leadership; coordinates with finance, research administration, procurement, HR, and external sponsors; monitors expenditures, deliverables, deadlines, effort commitments, and regulatory requirements. Develops financial reports, dashboards, forecasts, corrective actions, and grant documentation while supporting audits and institutional compliance.

Provides senior-level administrative and office management support to an academic medical department and department chair. Responsibilities include complex calendar management, meeting and event coordination, travel arrangements, correspondence and document preparation, purchasing and expense tracking, records management, onboarding, office operations, and confidential information handling. The role also guides junior administrative staff and serves as a primary contact for internal and external stakeholders.

Coordinates Registrar’s Office activities, workflows, records imaging, indexing, transcript and verification requests, enrollment and graduation reporting, and academic record maintenance. Supports students, faculty, alumni, and staff while ensuring compliance with institutional policies, FERPA, accreditation standards, and privacy requirements. Maintains documentation, tracking reports, and confidential records; assists with audits, reporting corrections, orientations, and commencement activities.

Coordinates departmental office operations and administrative workflows. Serves as the primary contact, manages calendars, prepares correspondence and meeting materials, supports exams and academic software training, assists with scheduling, surveys, accreditation, graduation clearance, supplies, student events, and records. Handles confidential information, creates SOPs, and supports academic policies and procedures.

Leads financial stewardship and business operations for a research and innovation division. Oversees grant lifecycle financial management, annual and multiyear budgeting, forecasting, resource allocation, compliance, financial operations, and process improvement. Partners with research, grants, finance, and technology teams while presenting financial plans to senior leadership and leading teams to achieve organizational priorities.

Provide administrative and event support across departments at Meharry Medical College. Duties include data entry, filing, social media content and scheduling, assisting faculty with course materials, supporting events and workshops, collaborating on projects, and attending meetings and trainings to gain exposure to college operations.

Manage development, planning, execution, and evaluation of extramural research programs and grants. Oversee proposal/budget preparation, monitor expenditures, ensure compliance with federal/state/university policies, prepare financial and narrative reports, support audits, liaise with PIs and grants management, and develop program processes and records to meet objectives.

Provide high-level administrative and operational support to the Senior Vice President for Institutional Advancement, managing calendars, meetings, travel, donor engagement, fundraising and campaign support, financial tracking and purchasing in Workday, using Raiser's Edge for donor records, preparing executive materials, coordinating events, and improving workflows for the division.

Eight-week summer internship providing administrative support: data entry, filing, scheduling, event and social media support, faculty assistance, and attending trainings to gain higher-education experience.

Manage Centers of Excellence grant programs including planning, implementation, compliance, reporting, budgeting, partnership development, recruitment, student support, data tracking, evaluation, and supervision of staff to meet grant objectives and improve workforce diversity and student success.