Jobs at Hill Robinson

Provides administrative and secretarial support to the senior project manager and team on a yacht refit project. Responsibilities include email and calendar management, document control, meeting coordination, minute taking, file maintenance, process documentation, and project information management. The role also supports procurement and contract administration processes, including purchase orders, invoices, and contract variations, while working with a multidisciplinary international team.

Lead the delivery of superyacht new-build and refit projects from design through construction, testing, commissioning, and final delivery. Manage multidisciplinary, geographically dispersed teams and coordinate shipbuilding, engineering, production, regulatory, and outfitting activities. Apply international project management standards, oversee schedules and execution, negotiate with stakeholders, and support senior project leadership. The role requires strong maritime technical knowledge, communication, leadership, and people-management skills.

Manages the full recruitment lifecycle for yacht crew, including sourcing, screening, interviewing, vetting, onboarding, candidate relationship management, and client liaison. Builds talent pools, maintains recruitment databases, meets placement revenue and KPI targets, supports business development, manages social media branding, and ensures compliance with maritime guidelines. The role requires occasional travel to industry events and offices.

Supports Yacht Managers and the Yacht Operations Department with administrative, reporting, accounting, insurance, budgeting, travel, crew documentation, visas, contracts, background checks, and crew insurance claims. Maintains yacht records, calendars, information sheets, owner reports, address books, and employment files. Provides reception and phone coverage while coordinating multiple priorities with accuracy, professionalism, and attention to detail.

Oversee technical procurement from requisition through delivery, including sourcing marine machinery, propulsion components, safety equipment, and navigation systems. Manage vetted suppliers, negotiate contracts, monitor compliance with maritime standards, coordinate global ship-chandler logistics and customs clearance, and resolve damaged or non-conforming deliveries. Analyze procurement data, prepare purchase orders, support internal stakeholders, and ensure timely deliveries aligned with vessel schedules.

Oversee daily purchasing and shipping activities, including sourcing suppliers, processing requisitions and purchase orders, ensuring policy compliance, resolving procurement issues, analyzing procurement data, and coordinating global order collection and delivery. The role requires strong communication, organization, problem-solving, attention to detail, ethical judgment, and collaboration with internal teams and external suppliers.