Jobs at Hill Robinson

Supports contract transactions, including acquisitions, leases, charters, regulatory registrations, supplier agreements, confidentiality agreements, and project agreements. Responsibilities include drafting and reviewing documents, coordinating approvals, maintaining records and filing systems, supporting corporate governance, preparing board minutes, managing deadlines, and maintaining the Contracts team’s SharePoint site and template database. The role also liaises with internal and external stakeholders and maintains confidential transaction and source-of-funds records.

Supports recruitment operations through reception, candidate screening, inbox and database management, job postings, interview coordination, reference checks, and candidate communications. Maintains the applicant tracking system and recruitment website support processes, prepares recruitment materials, assists with presentations and marketing campaigns, and performs general administrative duties. The role also supports events, talent-pool maintenance, office operations, and coordination with recruiters and other departments.

Lead the delivery of superyacht new-build and refit projects from design through construction, testing, commissioning, and final delivery. Manage multidisciplinary, geographically dispersed teams and coordinate shipbuilding, engineering, production, regulatory, and outfitting activities. Apply international project management standards, oversee schedules and execution, negotiate with stakeholders, and support senior project leadership. The role requires strong maritime technical knowledge, communication, leadership, and people-management skills.

Supports Yacht Managers and the Yacht Operations Department with administrative coordination, record keeping, owner reports, calendars, accounting, insurance, budgets, travel arrangements, and crew documentation. Responsibilities include verifying certificates, coordinating visas and background checks, processing maritime applications, maintaining employment records, supporting crew insurance claims, and providing reception and general team assistance. The role requires strong English, Microsoft Office proficiency, organization, accuracy, and the ability to manage competing priorities.

Manage general accounting, supplier invoices, multi-currency banking, reconciliations, cash flow, customer collections, month-end close, budgeting, variance analysis, and audit coordination. Supervise an Accounts Assistant and liaise with Group Finance, external accountants, and auditors. The role requires fluent French, strong English, accounting software proficiency, attention to detail, and approximately 10 years of international accounting experience.

Lead the Yacht Management Team, ensuring excellent client service, effective team performance, compliance, accurate financial reporting, fee management, procurement, payroll support, payments, budgeting, and safety reviews. Partner with the General Manager and other departments to improve processes, manage resources, support recruitment and staff development, resolve issues, and contribute to client meetings and business growth.

Provides bookkeeping, accounting, and administrative support across multiple entities. Responsibilities include maintaining financial records, accounts payable and receivable, invoicing, expense management, bank reconciliations, payment processing, journals, intercompany transactions, month-end close, client billing, reporting, audit assistance, and invoice verification. The role also provides administrative and team cover while requiring strong Excel, accounting software, organization, communication, and attention to detail.

Create and manage engaging social media and internal communications content for luxury yachting brands. Responsibilities include filming and editing photos and videos, writing captions and posts, managing Instagram and LinkedIn content, supporting paid and organic campaigns, coordinating with departments, attending events, monitoring trends, and increasing audience engagement and lead generation.

Provides administrative and secretarial support to the senior project manager and team on a yacht refit project. Responsibilities include email and calendar management, document control, meeting coordination, minute taking, file maintenance, process documentation, and project information management. The role also supports procurement and contract administration processes, including purchase orders, invoices, and contract variations, while working with a multidisciplinary international team.

Manages the full recruitment lifecycle for yacht crew, including sourcing, screening, interviewing, vetting, onboarding, candidate relationship management, and client liaison. Builds talent pools, maintains recruitment databases, meets placement revenue and KPI targets, supports business development, manages social media branding, and ensures compliance with maritime guidelines. The role requires occasional travel to industry events and offices.

Supports Yacht Managers and the Yacht Operations Department with administrative, reporting, accounting, insurance, budgeting, travel, crew documentation, visas, contracts, background checks, and crew insurance claims. Maintains yacht records, calendars, information sheets, owner reports, address books, and employment files. Provides reception and phone coverage while coordinating multiple priorities with accuracy, professionalism, and attention to detail.

Oversee daily purchasing and shipping activities, including sourcing suppliers, processing requisitions and purchase orders, ensuring policy compliance, resolving procurement issues, analyzing procurement data, and coordinating global order collection and delivery. The role requires strong communication, organization, problem-solving, attention to detail, ethical judgment, and collaboration with internal teams and external suppliers.