Teams at Hill Robinson

Supports Yacht Managers and the Yacht Operations Department with administrative, reporting, accounting, insurance, budgeting, travel, crew documentation, visas, contracts, background checks, and crew insurance claims. Maintains yacht records, calendars, information sheets, owner reports, address books, and employment files. Provides reception and phone coverage while coordinating multiple priorities with accuracy, professionalism, and attention to detail.

Manage yacht operations as the primary liaison among captains, crew, owners, vendors, insurers, compliance teams, and finance. Responsibilities include vessel scheduling, budgeting, reporting, contract and insurance oversight, compliance coordination, refit administration, emergency response, crew recruitment and appraisals, payroll approval, leave scheduling, and vendor relationship management.

Oversee technical procurement from requisition through delivery, including sourcing marine machinery, propulsion components, safety equipment, and navigation systems. Manage vetted suppliers, negotiate contracts, monitor compliance with maritime standards, coordinate global ship-chandler logistics and customs clearance, and resolve damaged or non-conforming deliveries. Analyze procurement data, prepare purchase orders, support internal stakeholders, and ensure timely deliveries aligned with vessel schedules.