Jobs at Gilbane

Processes invoices, vouchers, checks, electronic payments, and supporting documentation for Accounts Payable. Reviews records for accuracy, applies coding, maintains transaction documentation, retrieves accounting information, and prepares basic summaries. Supports routine accounting activities, learns multiple software systems, and takes on increasing responsibility while meeting deadlines and maintaining strong attention to detail.

Leads financial administration and fiscal management for major construction projects. Responsibilities include training project teams on accounting procedures, supervising direct reports, ensuring forecast accuracy, supporting financial close and WIP processes, analyzing risks and opportunities, evaluating change impacts, monitoring project indicators, and communicating financial concerns to leadership. The role requires strong communication, accounting knowledge, Excel and Word proficiency, and the ability to learn construction and payment management software.

Manages accounting and financial forecasting for small- to mid-sized construction projects. Responsibilities include contract administration, requisition and lien waiver reviews, project forecasting, monthly forecast meetings, accounts receivable and payable, financial closeout, audits, contract abstracts, and Work in Process analysis. The role collaborates with project teams, clients, and subcontractors and requires travel to project job sites.

Provides on-site administrative and clerical support for construction management projects. Attends progress meetings, accurately records and distributes meeting minutes, maintains project documentation and records, and coordinates with project teams and the central office. Requires frequent travel between project sites, strong computer and organizational skills, professional communication, a valid driver’s license, and reliable transportation.

Provides on-site administrative and clerical support to field staff and senior personnel. Responsibilities include phone management, office duties, data entry, spreadsheet management, visitor assistance, filing, archiving, records management, and coordination with project teams. Requires strong organization, communication, computer proficiency, problem-solving, adaptability, and at least two years of clerical or administrative experience. Construction industry experience is preferred.

Oversees occupancy, leasing performance, waitlist management, and LIHTC compliance for an affordable senior-living property. Reviews applicant files, income certifications, rent and utility limits, and regulatory documentation. Maintains audit readiness, monitors turnover and vacancy preparation, generates occupancy and compliance reports, and ensures accurate property-system data. Provides team coaching, quality control, resident and applicant guidance, and resolves escalated leasing or compliance concerns.

Manages equipment rental programs across construction sites, including purchasing, fleet and inventory management, scheduling, billing, customer relations, pricing, and vendor coordination. Maintains equipment records, resolves discrepancies, prepares bid packages, supports safety activities, and identifies process and business improvements. The role requires frequent nationwide travel and expertise in equipment rental, logistics, procurement, and construction operations.

Supervises daily business unit office operations, clerical staff, supplies, meetings, events, training coordination, and administrative procedures. Supports executives by managing calendars, correspondence, expenses, reports, confidential information, travel logistics, and follow-up on priorities. Leads direct reports, coordinates management activities, promotes an inclusive workplace, and helps communicate company strategy and training opportunities.

Supports design management and coordination between multidisciplinary design and construction teams. Responsibilities include tracking design issues, deliverables, decisions, RFIs, delegated design interfaces, risk registers, document control, owner comments, and milestone submissions. The role facilitates design coordination meetings, ensures responsiveness to field issues, supports scope alignment, and mentors less experienced team members while helping deliver constructible, cost-effective projects on schedule and within budget.

Leads marketing, communications, proposals, presentations, campaigns, conferences, and strategic pursuits for Gilbane’s Advanced Manufacturing, Science & Technology vertical. Develops compelling content, manages brand alignment and digital assets, conducts market research, supports business development, and collaborates with cross-functional teams. Maintains project data, visits jobsites for content gathering, mentors junior staff, and manages multiple deliverables while building expertise in AEC and AMS&T markets.

Manages accounting, financial forecasting, contracts, billing, payables, receivables, cost controls, and closeout activities for multiple construction projects. Reviews requisitions, lien waivers, change management, cost proposals, and Work in Process reporting. Partners with project teams, clients, and subcontractors, leads forecast meetings, mitigates financial risk, mentors junior staff, and supports project profitability and compliance.

Manages daily onsite HR operations, including recruiting, interviewing, onboarding, staffing support, training documentation, eligibility and background checks, employee inquiries, disciplinary processes, investigations, and employment-law compliance. Serves as the primary HR contact for employees, applicants, and supervisors while administering talent acquisition, occupational health and safety, training, and employee relations programs.

Provides high-level administrative and office support for a business unit, office, department, project, or job site. Responsibilities include coordinating meetings and events, managing calendars, supplies, mail, training logistics, contracts, office maintenance, inventory, presentations, and confidential information. Supports business development, accounting, learning coordination, and senior management while maintaining effective communication and prioritizing multiple tasks.

Leads marketing, communications, proposal, presentation, and client qualification deliverables for construction-sector pursuits. Develops creative storytelling, branded content, campaigns, newsletters, press releases, website and social media content. Maintains digital assets and project data, conducts market research, supports events and awards, visits jobsites for content gathering, and collaborates with operations and cross-functional teams while managing multiple deadlines.

Leads and develops a data science team applying statistics, machine learning, causal inference, and AI to business problems. Establishes standards for experimentation, model governance, validation, responsible AI, and reproducibility. Partners with business, engineering, BI, and IT stakeholders to prioritize analytics initiatives, translate business questions into solutions, deploy models into production, and communicate actionable insights to executives and nontechnical audiences. Oversees career development, stakeholder adoption, and strategic alignment.

Leads implementation and execution of large, complex transition projects, supervising project staff and coordinating clients, designers, vendors, subcontractors, and other stakeholders. Responsibilities include managing meetings, schedules, databases, reporting, contracts, project costs, proposals, and construction interfaces. The role serves as the client’s primary contact, resolves multi-party issues, supports business development, trains direct reports, conducts performance reviews, and ensures project performance and team alignment.

Plans and executes construction transition and project activation work, including implementation planning, vendor coordination, client meetings, FF&E implementation, procurement scopes, contract monitoring, reporting, and onsite move management. Serves as the client's onsite contact and owner's representative while supervising junior project staff and coordinating vendors during activation and move periods.

Manages accounting and financial forecasting for small to mid-sized construction projects. Responsibilities include contract administration, requisition and lien waiver review, project forecasts, accounts receivable and payable, financial closeout, audits, WIP analysis, and variance explanations. The role collaborates with project teams, clients, and subcontractors, primarily from the office with travel to project sites.

Oversees business-unit financial reporting, forecasting, budgeting, internal controls, project financial accuracy, accounts receivable, capital expenditures, invoicing, and risk reporting. Manages administrative operations, supports project forecasting training, and coaches team members while ensuring compliance with company policies and profit-recognition rules.

Supports project accounting activities, including pay applications, receivables tracking, accounts payable processing, compliance with accounting policies, payroll adjustments and closings. Provides accounting support to project management teams and collaborates with project teams and subcontractors at job sites. This entry-level role requires strong communication, problem-solving, adaptability, and proficiency in Microsoft Excel and Word.