Jobs at Gilbane

Provides accounting support for construction projects, including pay applications, receivables tracking, accounts payable processing, policy compliance, payroll adjustments, and project team support. The role works primarily in an office while traveling to project sites to meet with project teams and subcontractors. It is an entry-level opportunity requiring strong communication, problem-solving, adaptability, and proficiency in Microsoft Excel and Word.

Provides HR support to employees and managers, manages pre-boarding and onboarding, delivers new-hire orientations, processes HRIS transactions, audits employee data, maintains personnel files, communicates HR policies, and supports continuous improvement initiatives. The role also serves as a functional specialist for HR systems and assists with HR projects while ensuring confidentiality, compliance, accuracy, and timely service delivery.

Provides strategic and technical leadership for enterprise architecture. Defines architecture standards, patterns, roadmaps, and governance; designs scalable, secure, reliable solutions across applications, data, integrations, analytics, and cloud services. Evaluates technology options, translates business requirements into architectures, manages risks and dependencies, communicates tradeoffs, mentors team members, and guides delivery teams throughout the technology lifecycle.

Plans and executes short-term construction transition projects or project tasks. Develops implementation plans, supervises project staff, coordinates clients and vendors, facilitates meetings, manages furniture and equipment plans, prepares reports and procurement scopes, monitors contracts, and represents the owner during onsite activation and move activities.

Supports project accounting activities, including pay applications, receivables tracking, accounts payable processing, accounting policy compliance, payroll adjustments, and financial support for on-site project management teams. The role requires collaboration with project teams and subcontractors, site travel, strong communication, problem-solving, adaptability, and proficiency with Microsoft Excel and Word.

Leads marketing deliverables including proposals, presentations, qualifications, campaigns, branded content, communications, and digital media. Develops client-focused stories, maintains marketing data and digital assets, conducts market research, supports strategic sales pursuits, and coordinates content across teams. The role also involves jobsite visits for photography and interviews, relationship-building with operations, and managing multiple deliverables for the construction industry.

Leads financial administration and fiscal management for major construction projects. Responsibilities include training project teams on accounting procedures, supervising direct reports, ensuring forecast accuracy, supporting financial close and WIP processes, analyzing risks and opportunities, evaluating change impacts, monitoring project indicators, and communicating financial concerns to leadership. The role requires strong communication, accounting knowledge, Excel and Word proficiency, and the ability to learn construction and payment management software.

Provides high-level administrative support to business units, offices, departments, projects, and job sites. Responsibilities include calendar and meeting coordination, presentations, reports, confidential information handling, accounting and business development support, project updates, logistics, supply ordering, training coordination, and event organization. The role also supports senior management and coordinates communication across departments.

Leads financial administration and fiscal management for major construction projects. Oversees project accounting procedures, forecasting, financial close activities, risk and opportunity analysis, change management, work-in-process reporting, profitability analysis, and cost control. Supervises and develops accounting staff, ensures compliance with company policies, identifies financial risks, and communicates project performance and concerns to leadership.

Leads financial administration and fiscal management for large construction projects. Responsibilities include project accounting, forecasting, financial close support, risk and opportunity analysis, change management evaluation, WIP reporting, profitability monitoring, and compliance with company policies. Supervises and develops accounting staff, trains project teams, communicates financial risks to leadership, and supports accurate project cost control and forecasting.

Manages accounting and financial forecasting for small to mid-sized construction projects. Responsibilities include contract administration, requisition and lien waiver review, project forecasts, accounts receivable and payable, financial closeout, audits, WIP analysis, and variance explanations. The role works closely with project managers, clients, subcontractors, and internal teams, primarily in the office with travel to project sites.

Leads client-focused proposals, qualifications, presentations, campaigns, branded content, communications, and event support for Gilbane’s Mid-Atlantic Division. Partners with business development and local leadership to create compelling narratives, maintain brand standards, research markets, and increase visibility. Manages digital assets, marketing data, jobsite content, and concurrent deliverables while mentoring junior team members and supporting AEC industry initiatives.

Manages accounting, financial forecasting, cost control, accounts receivable and payable, contracts, project closeout, WIP processes, and financial risk for multiple construction projects. Partners with project teams, clients, and subcontractors; reviews requisitions, lien waivers, change management, cost proposals, and contract terms. Coaches junior accountants and supervises interns while supporting project profitability and accurate reporting.

Oversees daily NYC business unit office operations, supervises administrative staff, manages supplies and events, and supports office executives. Responsibilities include calendar and travel coordination, correspondence, expense reporting, confidential information management, meeting facilitation, training coordination, document preparation, and staff coaching. The role requires balancing office management and executive assistant duties while maintaining an organized, productive, and inclusive workplace.

Provides category management and strategic sourcing for travel-related suppliers. Responsibilities include supplier identification and qualification, bidding, negotiations, contract and pricing maintenance, vendor compliance and performance tracking, discrepancy resolution, internal help desk support, systems training, reporting, and contract lifecycle coordination with Legal and stakeholders.

Processes invoices, vouchers, checks, electronic payments, and supporting documentation for Accounts Payable. Reviews records for accuracy, applies coding, maintains transaction documentation, retrieves accounting information, and prepares basic summaries. Supports routine accounting activities, learns multiple software systems, and takes on increasing responsibility while meeting deadlines and maintaining strong attention to detail.

Manages accounting and financial forecasting for small- to mid-sized construction projects. Responsibilities include contract administration, requisition and lien waiver reviews, project forecasting, monthly forecast meetings, accounts receivable and payable, financial closeout, audits, contract abstracts, and Work in Process analysis. The role collaborates with project teams, clients, and subcontractors and requires travel to project job sites.

Provides on-site administrative and clerical support for construction management projects. Attends progress meetings, accurately records and distributes meeting minutes, maintains project documentation and records, and coordinates with project teams and the central office. Requires frequent travel between project sites, strong computer and organizational skills, professional communication, a valid driver’s license, and reliable transportation.

Oversees occupancy, leasing performance, waitlist management, and LIHTC compliance for an affordable senior-living property. Reviews applicant files, income certifications, rent and utility limits, and regulatory documentation. Maintains audit readiness, monitors turnover and vacancy preparation, generates occupancy and compliance reports, and ensures accurate property-system data. Provides team coaching, quality control, resident and applicant guidance, and resolves escalated leasing or compliance concerns.

Manages equipment rental programs across construction sites, including purchasing, fleet and inventory management, scheduling, billing, customer relations, pricing, and vendor coordination. Maintains equipment records, resolves discrepancies, prepares bid packages, supports safety activities, and identifies process and business improvements. The role requires frequent nationwide travel and expertise in equipment rental, logistics, procurement, and construction operations.