Jobs at FirstCall Mechanical Group, LLC

Provides administrative and office support for a commercial HVAC services branch. Responsibilities include managing billing and purchase orders, handling mail and deliveries, maintaining files and databases, processing construction paperwork, answering calls and emails, greeting visitors, coordinating jobsite parts, and updating service tickets. The role requires strong organization, communication, customer service, multitasking, discretion, and proficiency with Microsoft Office. HVAC experience is preferred, and BuildOps experience is a plus.

Partners with regional operational leaders on employee relations, talent planning, recruiting, onboarding, retention, performance management, training, benefits adoption, and organizational development. Leads regional talent acquisition, analyzes workforce metrics, supports company integrations, and coaches managers on HR policies and practices. The role requires frequent travel to multiple sites, up to 50%, and reports to the CHRO.

Staff Accountant responsible for general ledger management, month-end and year-end close, journal entries, balance sheet reconciliations, financial reporting, cash-flow monitoring, audit support, records retention, and accounting process improvement. The role requires construction accounting experience, familiarity with A/R, A/P, AIA billing, job costing, payroll, treasury, tax compliance, and ERP systems. This position reports to the Corporate Controller.

Manages commercial HVAC accounts by preparing quotes, presenting equipment and service solutions, generating territory sales, maintaining customer relationships, and achieving revenue and margin goals. The role answers system questions, sizes ductwork and equipment, supports field technicians when needed, and maintains customer records in Salesforce. It requires commercial HVAC industry experience, sales experience, Microsoft Office proficiency, customer relationship skills, and travel between the office and client locations.

Oversee branch office operations, including staff supervision, customer service, scheduling, dispatch coordination, filing, reporting, purchasing, travel arrangements, and calendar management. Maintain BuildOps estimating, quoting, and service records, ensure jobs are properly updated and closed, prepare correspondence and management reports, and support branch leadership while coordinating with employees, customers, and technicians.

Owns the branch’s commercial mechanical and HVAC project portfolio from estimating handoff through closeout. Responsibilities include gross margin and WIP management, job-cost reviews, project team leadership, scheduling, safety, change orders, purchasing, subcontractor performance, customer relationships, billing, and retainage collection. The role also develops project managers, ensures accurate cost baselines, and maintains disciplined project execution and reporting.

Supports post-acquisition integration of mechanical services companies by preparing monthly US GAAP financial reporting, journal entries, accruals, reconciliations, and financial statement packages. Maintains accounting controls, coordinates with vendors on purchase price accounting and quality of earnings rollforwards, guides office administration teams, and improves finance processes. Reports to the Integration Controller and travels approximately 20%.

Process weekly and semi-monthly multi-state payroll, ensuring accurate employee data, tax withholding, reporting, and regulatory compliance. Maintain HRIS records, support audits and year-end W-2 and ACA reporting, manage employee payroll inquiries, and coordinate updates with HR, finance, and managers. The role also assists with EEOC and worksite filings, process improvements, and confidential employee data management.

Leads financial reporting and accounting operations, including journal entries, accruals, reconciliations, budgets, forecasts, tax documentation, audit preparation, accounts payable, cash management, fixed assets, compliance requests, and process improvements. Reports to the Controller and supports accounting controls and financial information requests. Requires strong knowledge of financial close processes, accounting operations, communication, software adoption, and relevant accounting experience.

Leads the full year-one integration lifecycle for acquired HVAC and mechanical services businesses, from pre-close planning through project closeout. Coordinates administrative, cultural, operational, financial, HR, IT, safety, insurance, fleet, and commercial transitions. Builds integration plans, tracks KPIs and retention, supports stabilization, aligns senior leaders, manages risks, documents lessons learned, and transitions unresolved items. Requires substantial travel to acquired locations, especially during the first 100 days.

Owns the year-one integration lifecycle for acquired HVAC and mechanical services businesses, from pre-close planning through final closeout. Leads cross-functional administrative, cultural, operational, and back-office integration across HR, finance, IT, safety, insurance, fleet, and operations. Develops integration plans, tracks KPIs, manages risks, aligns senior stakeholders, supports value creation, and documents lessons learned. The role is home-based in North Carolina with significant travel to acquired locations, especially during the first 100 days.

Processes and codes vendor invoices, matches purchase orders, reconciles statements, resolves discrepancies, and manages weekly payments. Maintains vendor records, processes credit card charges, responds to vendor inquiries, supports month-end close and audits, applies cash, monitors cash flow, and issues stop-payments or purchase order amendments. The role requires accurate, timely accounts payable administration and collaboration with internal and external stakeholders.

Manage post-acquisition accounting integration for new operating companies during their first 90–100 days. Responsibilities include monthly US GAAP financial reporting, journal entries, accruals, balance sheet reconciliations, purchase price accounting and quality of earnings rollforwards, accounting controls, office administration guidance, and finance process improvements. The role reports to the Integration Controller and requires collaboration with vendors and internal teams.

Develop and manage commercial client accounts, identify new HVAC business opportunities, conduct site visits, and manage the full B2B sales cycle. The Account Executive provides tailored solutions, negotiates agreements, supports customers after the sale, collaborates with engineering, project management, and service teams, and meets sales targets. The role requires extensive rotating equipment service experience, technical understanding, strong communication, CRM proficiency, and willingness to travel.

Manage general ledger activities, month-end and year-end close, journal entries, account reconciliations, financial reporting, cash flow monitoring, audit support, records retention, and accounting process compliance. The Staff Accountant also prepares financial statements, improves procedures, and supports A/R, A/P, treasury, payroll, and tax-related operations while reporting to the Corporate Controller.

Drives commercial and industrial HVAC project sales by identifying opportunities, developing contractor and stakeholder relationships, managing the sales pipeline, reviewing project documents, creating proposals, negotiating contracts, and transitioning awarded projects to operations. The role requires regular travel to customer locations, construction sites, and project meetings while maintaining accurate opportunity records in BuildOps.