Jobs at Emota

Support the Director of Meetings and Events with operational processes, compliance, financial tracking, client platform management, and team onboarding. Maintain SOPs, assist with budgets, invoicing, and reporting, and ensure adherence to client and internal policies while occasionally traveling to key events.

Support the Director of Meetings and Events to maintain SOPs, ensure compliance and financial accuracy, manage budgets and invoicing, assist platform maintenance (Procim/Tact Plan, Cvent, HubSpot), track event finances, gather client metrics, support onboarding and training, and attend 1-2 main events yearly. Promote company values and collaborate with internal teams to deliver high-quality client operations.

Lead onboarding, training and development for global meetings and events teams. Design and deliver skills programmes, manage the global training plan and records, support managers with coaching, develop SOPs and training materials, monitor retention and learning impact, ensure compliance with industry guidelines, and partner with stakeholders to shape long-term training strategy across in-person, remote and global audiences.

Lead onboarding, training and development for global meetings and events teams. Create and deliver training programs, manage global training plans and records, support managers, improve retention, and partner with stakeholders to shape training strategy and operational excellence.

Lead onboarding, training and development for global meetings and events teams. Design and deliver training programmes, manage training plans and records, support managers with coaching, drive operational excellence, stakeholder partnership, succession planning, and ensure training for in-person, remote and global audiences.

Manage global meetings, events and congress participation for pharmaceutical clients, overseeing logistics, budgets, supplier and client liaison, on-site delivery, and post-event reporting. Ensure profitability, compliance and positive client outcomes while supporting a Project Executive and coordinating cross-functional stakeholders.

Manage global meetings, events and congress participation for pharmaceutical clients, overseeing logistics, budgets, supplier and client liaison, on-site delivery, and post-event reporting to ensure profitable, compliant events.

Manage financial processes for events from project setup to closure: set up and reconcile budgets, track POs and payments, support invoicing and credit control, produce client reports, ensure compliance and audit-ready documentation, liaise with clients and project teams, and provide finance training and reporting support.

Manage financial processes for client events from project setup to closure, including project setup in the finance system, PO tracking, cost reconciliation, invoicing and payments, cashflow and ageing reviews, client reporting and liaison, audit-ready documentation, SOP compliance, and training support for new starters.

Coordinate delegate logistics for national and international meetings and events including registration, travel, accommodation, on-site support and post-event reconciliation. Manage event websites, attendee communications, client files, budgets and documentation while supporting the Project Manager and ensuring sustainability and quality of the delegate experience.

Coordinate delegate logistics for national and international meetings and events: manage registrations, travel, accommodation, communications, on-site delivery, client liaison, budgets, and event documentation. Support Project Manager across pre-, on-site and post-event activities, venue selection, and sustainability considerations.

Coordinate delegate management for national and international meetings and events: registration, travel, accommodation, on-site support, client liaison, budget tracking, and event documentation. Support Project Manager across pre-, on-site and post-event activities to ensure smooth delegate experiences.

Lead venue sourcing and client liaison for meetings and events, produce proposals, manage budgets and supplier relationships, ensure compliance with pharma guidelines, and travel nationally and internationally to deliver events.

The Project Coordinator assists in planning and delivering exhibitions, manages timelines and budgets, and supports client communication and onsite operations.

The Project Coordinator supports planning and executing exhibitions by managing timelines, budgets, and communication while assisting project managers and participating in on-site events.

The job involves freelance project management in meetings and events, particularly in the Pharma and Healthcare sectors, including pre-planning and onsite support.

Lead technical delivery of live, virtual and hybrid events from concept to execution. Manage budgets, technical specs (lighting, sound, AV, IT), vendors, crews, health & safety, production schedules, equipment, and client communications to ensure safe, high-quality event delivery.