Jobs at emagine

Supports the contract lifecycle for consultants by creating and updating contracts, maintaining templates, validating invoicing and purchase order data, adjusting fees and discounts, and coordinating with sales, finance, clients, and consultants. The role also includes database synchronization, reporting, process documentation, system improvement projects, and administrative support. Strong German and English communication, attention to detail, organization, prioritization, and Microsoft Office skills are required.

Manage contract creation, corrections, extensions, terminations, templates, and documentation for clients and consultants across multiple markets. Maintain accurate contract and database records, synchronize information across systems, and support account management, invoicing, and REM teams. Participate in system improvement projects while providing administrative support. The role requires at least two years of contract experience, strong Polish and English communication skills, attention to detail, organization, and Microsoft Office proficiency.

Manages the full contract lifecycle, including drafting, administration, updates, signature coordination, data accuracy, document archiving, compliance collaboration, stakeholder support, and reporting. The role works with clients, consultants, suppliers, account managers, Legal, Compliance, and international teams to ensure contracts are processed accurately, efficiently, and in accordance with internal and external standards.

Own end-to-end recruitment for professional and specialist roles across multiple functions. Responsibilities include developing sourcing strategies, using LinkedIn Recruiter and other tools, conducting initial interviews, assessing candidates, partnering with hiring managers, ensuring a strong candidate experience, and improving recruitment processes through market insights and recruiting data.

Supports group-wide regulatory compliance across international operations. Advises stakeholders, assesses compliance risks and obligations, reviews contracts, interprets GDPR, DORA, NIS2, and AI Act requirements, maintains policies and controls, identifies gaps, drives remediation, and supports compliance projects.

Recruit sources and attracts qualified specialists through relevant channels, builds and maintains candidate networks, conducts phone and in-person interviews, promotes client projects, and manages the full recruitment process from initial outreach through placement. The role collaborates closely with Account Management and requires strong organization, time management, prioritization, motivation, and confidence. Initial recruiting experience is required, preferably in personnel services.

Manage end-to-end public and private-sector bids in Poland, including tender qualification, planning, compliance, stakeholder coordination, proposal development, risk assessment, and on-time submission. The role requires hands-on knowledge of Polish public procurement procedures, strong project and stakeholder management, bilingual Polish-English communication, and market intelligence development to support commercial growth.

Owns the full business development and sales cycle, from mapping cold and warm accounts through closing. Builds relationships with IT and business decision-makers, financial services executives, and existing clients; sells technology consulting, professional services, and project team solutions. Collaborates with consultants to develop client solutions, manages account penetration, forecasts performance, and works toward sales quotas.

Manage general ledger accounting, OPEX invoice bookings, period-end closing, accruals, reconciliations, financial reporting, VAT and tax filings for Belgium and Luxembourg entities. The role supports statutory reporting, regulatory submissions, audits, and collaboration with local teams and auditors while ensuring compliance with accounting standards and tax requirements.

Manages compensation processes, pay ranges, job families, and annual compensation cycles. Maintains HR data accuracy, governance, privacy, and reporting processes while developing Power BI and Excel dashboards. Analyzes workforce trends, provides insights to senior stakeholders, supports HR technology and analytics implementation, and improves compensation and reporting workflows. The role also collaborates with HR teams, presents findings, and supports data training and process improvement.

Build and grow emagine’s German Training/Academy business from the ground up. Acquire new B2B customers for learning solutions, leverage existing client relationships, develop tailored training offerings, and lead customer communications. The role requires expanding business through networking, cross-selling, client visits, negotiation, events, marketing, and thought leadership. The successful candidate will bring substantial training-market sales experience, an established network, entrepreneurial initiative, and strong German and English communication skills.

Lead Operational Finance workstreams for M&A integrations, migrations, carve-outs, and legal entity transitions. Responsibilities include transition planning, cutover preparation, hypercare, operational handover, dependency coordination, risk and data-quality resolution, governance, timeline and deliverable definition, and embedding lessons learned into future processes.

Own and expand existing client relationships while winning new business across Ireland’s life sciences, pharmaceutical, manufacturing, and adjacent sectors. Build qualified pipelines, lead strategic business reviews, develop tailored consulting propositions with delivery teams, and establish a sector practice. Success includes revenue growth, client retention, new client wins, and recognition as the industry lead.