Jobs at emagine

Supports recruitment projects through document management, data quality checks, Excel reporting, margin calculations, and cross-team coordination. Maintains accurate systems, identifies risks and delays, runs existing automations, and documents processes. The role also involves improving repetitive workflows and collaborating with Sales, Sourcing, and REM. Strong Excel skills, organization, accuracy, Polish and English communication, and independence are required; project administration, PMO, SharePoint, Microsoft 365, CRM, or automation experience is preferred.

Leads recruitment delivery for multiple client accounts, owning hiring targets from requirement intake through joining. Manages team leads and recruiters, coaches performance, prioritizes requisitions, and partners with Sales and client stakeholders. Uses funnel metrics, dashboards, and ATS data to improve conversion, quality, speed, and retention. Oversees stakeholder escalations, candidate experience, sourcing channels, vendor relationships, reporting, and recruitment process compliance.

Manage end-to-end IT recruitment, including sourcing, market analysis, candidate onboarding, and recruitment project delivery. Partner with account managers and clients, clarify hiring requirements, coordinate stakeholders, manage multiple projects, and provide a strong candidate experience. The role requires strategic recruitment advising, strong IT market knowledge, excellent communication skills, and the ability to work effectively in a process-driven, project-oriented environment.

Supports day-to-day general ledger accounting and month-end close during a maternity cover. Responsibilities include posting invoices, intercompany charges, expenses, journals, accruals, prepayments and reclassifications; performing balance sheet reconciliations; maintaining audit documentation; supporting financial reporting; and responding to accounting queries. The role requires accuracy, compliance, organization, adaptability and effective communication with finance teams, suppliers and approvers.

Supports accounts payable, intercompany charges, employee recharges, expense processing, journal entries, month-end close, balance sheet reconciliations, variance analysis, documentation, reporting, and accounting correspondence. The role requires maintaining accurate records, following accounting standards and internal policies, meeting deadlines, and collaborating with finance teams, suppliers, and invoice approvers in an international organization.

Own complex general ledger, reconciliation, close, and accounting issues across countries. Identify root causes, assess risks, improve controls and processes, standardize ways of working, and lead cross-country finance projects through implementation. The role requires hands-on transaction and data analysis, collaboration with local GL teams and finance stakeholders, and resolving recurring issues without formal authority.

Lead finance integration for acquired companies by assessing accounting setups, ERP systems, close processes, reconciliations, balances, risks, and team capacity. Support local finance teams, translate Group requirements, prioritize integration activities, investigate historical accounting issues, document findings, and improve future M&A integration practices. The role also contributes to finance transformation and problem-solving projects between acquisitions, with approximately 20–30% travel and periods of on-site collaboration.

Recruit sources and attracts qualified specialists through relevant channels, builds and maintains candidate networks, conducts phone and in-person interviews, promotes client projects, and manages the full recruitment process from initial outreach through placement. The role collaborates closely with Account Management and requires strong organization, time management, prioritization, motivation, and confidence. Initial recruiting experience is required, preferably in personnel services.

Develop client relationships from initial contact through successful delivery, identify business opportunities, match clients with suitable technology consultants, and oversee ongoing collaborations. The role requires initiative, confidence in opening new relationships, commercial responsibility, and strong interpersonal skills. Experience in sales, consulting, or recruitment is advantageous, but motivation and trust-building ability are emphasized.

Manage contract creation, corrections, templates, and client or consultant documentation. Maintain accurate system and database records, verify consultant hour reports, synchronize data, support invoicing and account management teams, and assist with process optimization and system improvement projects. The role requires strong administrative organization, attention to detail, communication skills, Microsoft Office proficiency, and at least two years of relevant experience.

Supports HubSpot CRM administration, data quality, workflows, reporting, dashboards, and pipeline integrity across 14 markets. Improves revenue processes spanning Marketing, Sales, and Customer Success; supports integrations, segmentation, lead management, and handoffs. Partners with stakeholders and IT to translate business needs into operational solutions, while creating training materials and maintaining process documentation.

Owns Poland’s end-to-end HR operations lifecycle, including onboarding, contracts, offboarding, HRIS data integrity, compliance, reporting, and process improvement. Manages external payroll providers, validates payroll cycles, monitors service levels, and ensures compliance with Polish employment, tax, and social-security requirements. Partners with senior People leaders on HR projects, systems, compensation, policies, and global initiatives while advising managers and employees on operational HR matters.

Supports the recruiting team through active sourcing, candidate interviews, qualification, and candidate engagement. Works with profile databases, job boards, and social media channels while collaborating closely with account managers to understand client requirements and projects. The role also involves administrative and organizational recruiting tasks, teamwork, and independent project-based work. Flexible hours are available, including up to 40 hours per week during university breaks.

Supports the contract lifecycle for consultants by creating and updating contracts, maintaining templates, validating invoicing and purchase order data, adjusting fees and discounts, and coordinating with sales, finance, clients, and consultants. The role also includes database synchronization, reporting, process documentation, system improvement projects, and administrative support. Strong German and English communication, attention to detail, organization, prioritization, and Microsoft Office skills are required.

Manage contract creation, corrections, extensions, terminations, templates, and documentation for clients and consultants across multiple markets. Maintain accurate contract and database records, synchronize information across systems, and support account management, invoicing, and REM teams. Participate in system improvement projects while providing administrative support. The role requires at least two years of contract experience, strong Polish and English communication skills, attention to detail, organization, and Microsoft Office proficiency.

Manages the full contract lifecycle, including drafting, administration, updates, signature coordination, data accuracy, document archiving, compliance collaboration, stakeholder support, and reporting. The role works with clients, consultants, suppliers, account managers, Legal, Compliance, and international teams to ensure contracts are processed accurately, efficiently, and in accordance with internal and external standards.

Supports group-wide regulatory compliance across international operations. Advises stakeholders, assesses compliance risks and obligations, reviews contracts, interprets GDPR, DORA, NIS2, and AI Act requirements, maintains policies and controls, identifies gaps, drives remediation, and supports compliance projects.

Manage end-to-end public and private-sector bids in Poland, including tender qualification, planning, compliance, stakeholder coordination, proposal development, risk assessment, and on-time submission. The role requires hands-on knowledge of Polish public procurement procedures, strong project and stakeholder management, bilingual Polish-English communication, and market intelligence development to support commercial growth.

Owns the full business development and sales cycle, from mapping cold and warm accounts through closing. Builds relationships with IT and business decision-makers, financial services executives, and existing clients; sells technology consulting, professional services, and project team solutions. Collaborates with consultants to develop client solutions, manages account penetration, forecasts performance, and works toward sales quotas.

Manage general ledger accounting, OPEX invoice bookings, period-end closing, accruals, reconciliations, financial reporting, VAT and tax filings for Belgium and Luxembourg entities. The role supports statutory reporting, regulatory submissions, audits, and collaboration with local teams and auditors while ensuring compliance with accounting standards and tax requirements.