Jobs at Clarendale West End

Implements, integrates, monitors, and optimizes business systems. Resolves root causes, maintains data flows, leads upgrades and complex projects, and develops automation and AI-enabled solutions. Advises stakeholders, documents systems and controls, evaluates emerging technologies, and ensures solutions meet security, privacy, governance, testing, and responsible AI standards.

Leads marketing and sales efforts for a senior living community to maximize occupancy and revenue. Responsibilities include managing inquiries, tours, follow-ups, lead software updates, closing sales, coordinating community events and outreach, developing sales strategies, and reporting weekly marketing performance to corporate.

Processes accurate biweekly payroll for approximately 400 employees, including deductions, garnishments, federal and state tax filings, quarterly payroll reports, W-2 statements, and payroll reconciliations. Reviews health plan invoices, verifies enrollment changes and terminations, codes payments, and supports the Human Resources team. The role requires confidentiality, attention to detail, strong organization, and compliance with residential care facility background-check requirements.

Plans and oversees staffing for a skilled nursing facility by determining staffing needs, creating schedules, ensuring regulatory compliance, assisting with recruitment and evaluations, maintaining staffing reports, reporting vacancies, and coordinating payroll verification.

Graphic Design Interns support print, digital, presentation, email, and marketing design projects. Responsibilities include developing concepts, creating polished materials, preparing production-ready files, optimizing imagery, supporting responsive HTML email campaigns, incorporating feedback, and maintaining brand standards. The intern collaborates with marketing partners, manages multiple projects, presents creative ideas, and performs quality-control reviews. The 12-week paid program provides mentorship, professional experience, and exposure to senior leadership.

The Accounting Director serves as the onsite financial lead for a senior living community. Responsibilities include overseeing accounting, billing, reconciliations, financial reporting, resident and vendor financial matters, issue resolution, and coordination with centralized finance teams. The role supports department leaders, assists prospective residents with financial qualification and onboarding, and collaborates with revenue cycle management to resolve billing issues while ensuring accuracy, compliance, and operational continuity.

Provides front desk coverage for an independent living and rehabilitation community. Greets residents, visitors, and staff; directs inquiries; manages calls, deliveries, packages, visitor traffic, and communication records; monitors emergency and security systems; maintains logs and administrative documentation; and supports multiple departments with flexible on-call availability.

Manages business office operations for a senior living community, including front-desk supervision, recruiting, onboarding, employee relations, accounts payable, payroll review, expense reports, invoice processing, and HR reporting. Partners with department directors and the Executive Director to ensure financial accuracy, policy compliance, and timely administrative support.

Test requisition with no substantive job responsibilities or qualifications provided. Applicants are explicitly instructed not to apply.

Processes payroll and accounts payable, including timecard review, payroll tax filings, invoice verification, check generation, resident EFTs, deposits, petty cash, and Payroll Based Journal reporting. Provides clerical support and assists the Financial Services Director with daily departmental coordination and operations in a retirement community.

Leads human resources activities for a senior living community, including recruiting, onboarding, employee relations, training, engagement, compliance, compensation studies, job descriptions, and personnel policies. Partners with managers and employees on coaching, performance improvement, development, and workplace concerns while ensuring consistent application of HR practices and employment laws.

Owns financial reporting and compliance deliverables, including CAM reports, board and owner schedules, regulatory filings, medical expense and insurance reporting, debt covenant calculations, and due diligence requests. Performs reconciliations, variance investigations, data governance checks, and exception reporting while coordinating with BI, IT, and process owners. Maintains reporting documentation, audit trails, calendars, and controls, and drives reporting standardization and continuous improvement.

Leads sales and marketing strategy for a senior living community, driving occupancy, sales performance, lead generation, and budget results. Oversees the full prospect-to-move-in process, maintains Salesforce records, manages digital and print campaigns, builds referral relationships, hosts community events, and develops the sales team. Partners with leadership on pricing, promotions, compliance, reporting, and operational alignment.

Leads financial oversight for a portfolio of communities, including budgeting, forecasting, financial modeling, variance analysis, cash management, capital allocation, and profitability improvement. Presents financial performance to executives, boards, and owners; partners with operational leaders; ensures reporting accuracy, internal controls, compliance, and audit readiness; and coordinates with finance and accounting centers of excellence.

Provides clerical and administrative support, including phone and visitor management, filing, record retrieval, correspondence, meeting and travel coordination, minute-taking, office supply management, equipment maintenance, and departmental event planning. Supports an efficient office operation while responding to administrative inquiries and coordinating with other departments.

Develops brand awareness, qualified leads, and occupancy through digital campaigns, content, events, public relations, and community outreach. Coordinates with advertising agencies, sales teams, leadership, referral sources, and media outlets. Oversees marketing materials and multimedia content, supports website and social media initiatives, nurtures leads, tracks campaign and occupancy metrics, and represents the senior living community as a brand ambassador.

Leads administrative operations for a senior living community, including reception, office management, clerical support, scheduling, recordkeeping, purchasing, and workflow improvement. Supervises and develops administrative staff, supports executive and department leaders, coordinates meetings and events, ensures compliance and confidentiality, handles escalated concerns, assists with audits and reports, and identifies service improvements.

Provides administrative support to Plant Operations leadership in a senior living community. Responsibilities include managing invoices, purchase orders, work orders, maintenance contracts, resident service requests, contractor coordination, departmental records, budgets, reports, and office correspondence. The role also supports preventive maintenance, CAPEX documentation, resident help desk requests, and communication with residents, families, staff, and vendors. Full-time hours are 8:30 a.m. to 5:00 p.m., with some weekend availability required.

Administer health, welfare, retirement, leave, and deferred compensation programs; ensure regulatory compliance, data accuracy, vendor coordination, billing reconciliation, and employee support. Lead open enrollment, benefits communications, system configuration, eligibility file feeds, audits, process improvements, and enterprise benefit initiatives. Partner with HR, payroll, finance, carriers, brokers, and vendors while safeguarding confidential employee information and mentoring junior analysts.

Implements, maintains, optimizes, and supports business systems. Analyzes complex issues, identifies root causes, improves reliability, and develops sustainable solutions through automation, AI-enabled capabilities, reporting, and process improvements. Partners with stakeholders and vendors, leads testing and moderately complex projects, delivers training, manages escalated support, and mentors teammates.