Teams at Chillbox Convenience Stores

Provides comprehensive administrative support to executives and teams, including visitor reception, phone handling, billing, payroll and invoice assistance, purchase orders, office supplies, shipping, catering, events, and special projects. Maintains confidential information, supports HR and office policies, coordinates common-area maintenance, and serves as backup for team members in a fast-paced office environment.

Manage the company’s accounting and reporting functions, including general ledger accuracy, accounts payable, reconciliations, fixed assets, right-of-use amortization, cash monitoring, retail operational accounting, margin reviews, sales tax, 1099 reporting, and lease billing compliance. Collaborate with store managers, vendors, customers, and internal teams while helping build accounting processes, evaluate software, and recommend procedures.

Manage the full accounts payable lifecycle, including high-volume invoice processing, GL coding, vendor reconciliation, discrepancy resolution, month-end close support, and account reconciliations. The role also contributes to AP process improvements, system enhancements, reporting, and standardization while assisting with accounts receivable, inventory, and fixed assets.