BAZCO is seeking a talented, ambitious, and dynamic Executive Administrative Assistant to join our team. This individual will provide comprehensive administrative support to executives and various teams, ensuring smooth day-to-day operations. As the first point of contact for visitors, the ideal candidate will be professional, tech-savvy, adaptable, and ready to take on additional responsibilities in a fast-paced environment.
Key Responsibilities:
- Serve as the first point of contact for visitors; greet, screen, and assist guests with professionalism.
- Receive and direct phone calls; relay messages accurately and confidentially.
- Maintain the highest level of customer care while demonstrating a friendly and cooperative attitude.
- Manage executive requests and provide administrative support for billing, projects, and other processes.
- Assist with driver efficiency reporting and payroll.
- Assist with vendor invoice processing, scanning, e-filing.
- Process purchase orders, and billing.
- Support processing of returns.
- Maintain office supplies and inventory; place orders in alignment with company policy.
- Act as backup for team members during absences.
- Order catering for various meetings or team lunches.
- Coordinate company event planning and assist with special projects as requested.
- Partner with HR to maintain office policies as necessary.
- Oversee maintenance of kitchen and common areas, mailing, shipping, supplies, and equipment.
- Perform other related duties and take on additional responsibilities as assigned by management.
Qualifications:
- 1–3 years of related experience or equivalent.
- Strong communication and organizational skills.
- Proven ability to multi-task and prioritize in a fast-paced environment.
- Excellent customer service and professional phone etiquette.
- Proficient in Microsoft Office Suite and comfortable learning new technologies.
- Strong time management skills and ability to handle confidential information with maturity.
- Ability to remain calm and professional under pressure.
Monday - Friday 8:30 AM - 5:00 PM
Skills Required
- 1-3 years of related experience or equivalent
- Strong communication and organizational skills
- Ability to multitask and prioritize in a fast-paced environment
- Excellent customer service and professional phone etiquette
- Proficiency in Microsoft Office Suite
- Ability to learn new technologies
- Strong time management skills
- Ability to handle confidential information with maturity
- Ability to remain calm and professional under pressure
What We Do
Chillbox Convenience Stores is a rapidly‑growing, family‑owned chain located throughout Southeast Michigan. We offer a streamlined convenience experience—fuel, snacks, beverages, and fresh food—backed by friendly, fast service. Our Chillbox Rewards program gives customers 20 points per dollar spent in‑store and 10 points per gallon at the pump, plus instant fuel price rollbacks and exclusive digital coupons for merchandise, fuel, and even age‑restricted items . The app also supports convenient features like online ordering, delivery via Grubhub and DoorDash, fleet accounts for business use, and community‑focused promotions
