Jobs at BXP, Inc.

Provides administrative and office services support, including document preparation, filing, phone and calendar management, travel arrangements, expense and invoice processing, supply ordering, facilities work orders, equipment maintenance, inventory control, meeting coordination, and regional event support. The role works with employees, vendors, contractors, tenants, and property management while maintaining office records, supplies, facilities resources, and operational materials.

Administers and supports enterprise and SaaS business applications, including Oracle JD Edwards, while managing user access, security roles, troubleshooting, upgrades, reporting, integrations, and data integrity. Partners with business users, vendors, and technical teams to resolve issues, document processes, support projects, and improve workflows through automation and Microsoft Power Platform solutions. Produces reports and dashboards using SQL and related tools, supports audits, and contributes to application enhancements and AI initiatives.

Supports accounts receivable operations for assigned properties by processing payments, invoices, adjustments, refunds, late fees, and bad debt write-offs. Reconciles client accounts, resolves discrepancies, tracks aging and outstanding receivables, prepares reporting packages, and maintains records in JD Edwards and VersaPay. Coordinates with tenants, property management, accounting, legal, and regional controllers while providing guidance to A/R staff and supporting bank reconciliations.

Provides administrative and office services support, including document preparation, records management, calls, meeting coordination, travel arrangements, expense processing, mail and courier services, supplies, reception coverage, and office equipment operation. Supports board meetings, special projects, and multiple departments while maintaining confidentiality, organization, professionalism, and effective communication. Reports to the Office Manager and may work periodic overtime.

The Accounts Payable Coordinator processes invoices, manages payment inquiries, ensures proper coding, handles vendor communications, and assists with audits.

Oversee and manage engineering operations for Class A commercial buildings, ensure maintenance of systems, manage budgets, and supervise staff.

Coordinate and execute marketing, events, social media, signage, and community relations for assigned properties. Manage vendors, promotional materials, client onboarding, budgets, and retail relationships to drive engagement and traffic.