Jobs at Asphalt Green

Leads the planning, design, construction, rehearsal, and execution of Asphalt Green’s seasonal Haunted Maze. Develops concepts, layouts, timelines, and supply lists; coordinates staff and resources; decorates and builds the maze; trains actors; supports technology testing and rehearsals; communicates project needs; and ensures the attraction is completed safely, cohesively, and on schedule.

Coordinates executive workstreams and special projects, initially focused on capital, real estate, construction, and campus planning. Maintains project records, timelines, decisions, risks, and follow-up; prepares executive and Board briefings; conducts research and analysis; and supports cross-functional collaboration with leaders, consultants, vendors, and project partners. The role helps the COO organize complex initiatives, surface issues, and turn strategic priorities into clear, actionable progress.

Provides welcoming front desk and customer service support for members, guests, visitors, and program participants. Responsibilities include greeting and assisting visitors, check-in and check-out, facility access, membership support, POS transactions, phone and email communication, data entry, record keeping, concern resolution, inventory and towel distribution, and collaboration with multiple departments. The role is part-time, in-person, and requires flexible availability for evenings, weekends, holidays, and a Sunday-Thursday schedule.

Manage the full lifecycle of government and institutional grants: tracking, compliance, invoicing, reporting, and documentation. Coordinate with Development, Finance, and Program teams on budgets, reconciliations, and proposal materials. Maintain grant records, support audit readiness, contribute to Salesforce and development operations, and help prepare funder-facing reports and budgets. Strengthen internal systems for institutional giving data and ensure timely, accurate submission of grants and invoices.

Coordinates workforce operations for multi-site community aquatics programs, including recruitment, hiring, onboarding, NYC Public Schools PETS clearance, payroll, certifications, training, communications, and readiness tracking. Maintains operational systems, workflows, SOPs, and employee records; supports staffing decisions, program launches, site transitions, and on-site operational needs. Partners cross-functionally with HR, Payroll, supervisors, and aquatics leadership while providing employee support and ensuring compliant, organized, uninterrupted programming.

Provides high-volume administrative support for community aquatics programs, including scheduling, Salesforce configuration, school onboarding, participant registration, family and school communications, data maintenance, reporting, grant support, invoicing, purchasing, inventory, and cross-functional coordination. The role ensures accurate records, timely deliverables, effective program launches, and responsive support for schools, participants, families, and internal teams.

Serve as primary writer for Development, producing donor-facing fundraising and stewardship materials (appeals, reports, event copy, briefings). Coordinate cross-departmental inputs, manage content calendars and review cycles, track deadlines, synthesize program data and stories, and support campaigns and events to strengthen donor engagement and fundraising outcomes.

Provides welcoming front desk and customer service support for members, guests, visitors, and program participants. Responsibilities include greeting and assisting visitors, managing check-in and facility access, handling membership and POS transactions, answering inquiries, resolving concerns, performing administrative tasks, maintaining supplies and organization, and using Salesforce and related systems. The role requires collaboration across departments, professional communication, schedule flexibility, and the ability to remain calm in a busy, public-facing fitness and community environment.