YMCA EVENTS ASSISTANT

Description

POSITION SUMMARY:

Help bring YMCA events to life! The Events Assistant supports the YMCA of Southeastern North Carolina’s Development Department by helping plan and deliver races and community events that connect people to the Y’s mission. Reporting to the Community Relations & Events Director, this role combines behind-the-scenes planning, communications and social media, and hands-on event support. It’s an opportunity for a personable, organized team player who enjoys both preparing the details and seeing an event come together. 

ESSENTIAL FUNCTIONS:

• Represents the YMCA at community events, creating a welcoming and approachable experience while promoting programs, answering questions, and engaging community members.
• Supports communications and social media efforts by preparing content, sharing updates, and promoting YMCA programs and events.
• Completes administrative and desk-based work, including event planning, scheduling, correspondence, recordkeeping, and tracking event details.
• Collaborates with YMCA staff, community partners, and contracted race companies to plan and carry out races and outreach events.
• Assists with event logistics including food and water, traffic notifications, vendor services, accommodations, and supplies.
• Manages increased workloads leading up to and during YMCA races throughout the year and provides hands-on support with day-of setup, event operations, and breakdown.
• Communicates with volunteers to share event information, provide instructions, and answer questions.
• Serves as a YMCA representative when interacting with schools, churches, sponsors, and other community organizations. 
• Assists with securing sponsorships and maintaining sponsor relationships.
• Organizes and maintains promotional items, giveaways, and event supplies.
• Travels weekly between YMCA locations, community sites, and event venues to support program and event responsibilities.

OUR CULTURE: Our mission and core values are brought to life by our culture. At the Y, we strive to live our purpose of strengthening communities with intention and purpose every day. We welcome all: we are open to everyone. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We nurture: we support you on your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger, beginning with you.

LEADERSHIP COMPETENCIES:

• Collaboration: Creates sustainable relationships within the Y and with other organizations in service to the community.
• Communication & Influence: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause.
• Inclusion: Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence.
• Critical Thinking & Decision Making: Makes informed decisions based on logic, data, and sound judgment.
• Developing Self & Others: Develops self and supports others (e.g., staff, volunteers, members, program participants), both formally and informally, to achieve their highest potential.
• Emotional Maturity: Demonstrates the ability to understand and manage emotions effectively in all situations.

The YMCA of Southeastern NC does not discriminate in employment opportunities or practices on the basis of race, color, faith, gender, pregnancy, national origin, age, disability, sexual preference, gender identity, veteran status, citizenship status, genetic information, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.

Requirements

 QUALIFICATIONS:

• Previous experience in recreation management, program management, or event planning.
• Coursework or current enrollment in event management, parks and recreation, or a related field is a plus but is not required.
• Strong interpersonal and public communication skills, with a personable and approachable manner.
• Strong organizational skills and the ability to manage competing priorities and meet deadlines.
• Proficiency with computers and common office applications; experience with social media and content creation preferred.
• Ability to work collaboratively with staff and community partners.
• Valid driver’s license
• Willingness and ability to drive a 16-foot box truck.
• Willingness and ability to access an insured personal vehicle available for work-related travel during scheduled working hours. 
• Ability to lift and carry up to 25 pounds.
• Availability to work occasional evenings and weekends as required.

YMCA SAFETY REQUIREMENTS:
CPR & First Aid – Must be able to complete and maintain certification in CPR and First Aid; able to assist individuals in need until professional help arrives.

Emergency Response – Ability to quickly identify emergency situations (medical, fire, environmental, etc.) and respond appropriately following established procedures.

Incident Management – Required to report all safety incidents and hazards immediately and accurately to supervisors.

Safe Environment – Commitment to maintaining a safe, clean, and hazard-free environment for all staff, members, and participants.

Physical Readiness – Must be able to perform physical tasks related to safety, including assisting individuals of various ages and physical abilities.

Compliance – Follow all YMCA safety protocols, OSHA standards, and state/local regulations as applicable.

Reasonable Accommodation Statement: The YMCA provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws. If you require accommodation to complete the application process or to perform essential job functions, please contact Human Resources.

JOB TITLE: Events Coordinator

LOCATION: YMCA Corporate Office

POSITION TYPE: Part-Time

FLSA: Non-Exempt

PAY RATE: $14.40 - $16 / Hour

REVISION DATE: 10/7/2026

Equal Opportunity Employer: The YMCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. We are committed to creating a diverse and inclusive workforce that reflects the communities we serve.