Workspace Experience Coordinator

Your New Role

As a Workspace Experience Coordinator at Global, you’ll be the first point of contact for all workspace related queries, supporting our 2,500+ Globallers across 30+ locations whether face to face, over the phone or via digital platforms.

• Workspace & Facilities Oversight (45%): Act as the first point of contact for all premises and workspace related queries, responding via multiple channels and resolving issues in line with SLAs and KPIs. Oversee front-of-house operations, meeting room standards, post handling, and contractor and vendor coordination to ensure smooth day to day operations across regional sites, including regular on-site support at the Glasgow Office & Warehouse.

• Stakeholder, Vendor & Event Coordination (35%): Build strong working relationships with internal teams and external suppliers. Support service delivery by addressing feedback, assisting with contractor / supplier call outs, and helping coordinate logistics for key on-site events. Welcome visitors, ensure NDA processes are followed, and help organise workspace logistics for internal events from planning to completion.

• Team Support & Communication (20%): Support the Workspace Operations Manager & Workspace Experience Manager with ad hoc requests and provide operational cover as required, including space planning support (basic measuring and layout checks), coordinating small works/moves, updating floor plan/signage records, and assisting with non-standard workspace requests such as on-site branding (e.g., wall vinyls, wayfinding, event dressing) by briefing suppliers, arranging access and overseeing install/removal. Keep the team updated on key information, changes, and contribute to maintaining clear support documentation and service excellence through timely communication.

Travel requirement: This role is Glasgow-based and will require regular travel to the Glasgow Warehouse, plus monthly travel to London and other regional sites for training and to support the wider Workspace team.

What You’ll Love About This Role

• Think Big: Be a pro-active team member to create solutions, helping create a seamless experience for thousands of colleagues across the business.

• Own It: Take ownership of tickets raised from receiving until completion, ensure all documents are clear and up to date.

• Keep it Simple: Use clear, direct communication and reliable processes to keep things running smoothly across our buildings.

• Better Together: Work side by side with a supportive team that values collaboration and community.

What Success Looks Like

In your first few months, you’ll have:

• Embeded into the team and get to know your colleagues, what the team does and what your colleagues do and how important each role is.
• Demonstrated full understanding the role and become an early trusted point of contact.
• Get to know Global, what we do, how we do it and why we do it.
• Start to create your very own network and relationships.
• (Have fun!)

What You’ll Need:

• Communication Skills: A natural communicator in both written and face to face communication
• Organisation Skills: Ability to manage multiple requests and deadlines across sites and systems.
• Computer Skills: Experience in Microsoft Packages such as word and excel, experience in helpdesk systems preferred but not essential
• Adaptability & Initiative: Proactive in identifying issues, spotting improvements, and taking ownership of jobs from inception until completion