Workplace & People Coordinator (APAC)

About the opportunity:

We are seeking a proactive and detail-oriented Workplace and People Coordinator for a 12 month contract to play a pivotal role in managing the day-to-day logistics of our office sites, and supporting employee engagement across the APAC region (Singapore, HK, Sydney, Tokyo, and Seoul).This dynamic role combines workplace management and people administration, ensuring seamless office operations, fostering a positive and inclusive culture, and delivering exceptional support for employee wellness, benefits, and leave processes. You will report directly to the Regional Partner, APAC and have a dotted line to our global workplace team. 

The day to day:

Workplace

• Manage day-to-day logistics of multiple office sites under the direction of the Workplace Director and Regional People Partner

• Coordinate various internal events, team-bonding activities, and related employee wellness and culture initiatives, at the office and regional level 

• Point of contact for all APAC moves both internal and external

• Work with internal clients, property managers, outside vendors, and contractors including cleaning and maintenance teams to ensure facilities are operational

• Manage specific office(s) day-to-day functions including in-office snack replenishments, meal ordering support, and setting up and liaising with couriers

• Manage JIRA tickets assigned and resolve issues promptly

• Submit spend requests according to the assigned budget

• Assist with daily operations, such as data entry, file maintenance, mail delivery, and responding to inquiries and questions 

• Manage and update SOPs for offices under their responsibility

• Maintain health and safety protocols, policies, and procedures of all offices under their responsibility 

• Create a safe, fun, and diverse culture that fosters a positive working experience

• Completes other tasks as directed and assigned.

People Admin 

• Check and approve childcare leave, extended childcare leave, sick leave, paternity and maternity leave, and hospitalization leave, and enter any leave of absence as applicable. 

• Preparing and drafting employee letters including but not limited to visa letters, certificates of employment, and contract extension letters

• Update information on the Lens including public holiday calendars and any new policies as applicable. 

• Assist the benefits manager with any information required for local insurance renewals and coordinate any presentations. 

• Completes other tasks as directed and assigned.

What you’ll bring to the role:

• 1-2 years of Business Administration, Facilities/Workplace, Human Resources or similar field experience required

• Experience working with vendors/contractors preferred

• Basic knowledge of building upkeep is required

• JIRA familiarity is preferred, but not required

• FMP preferred, but not required

• Strong Customer Service skills

• Passionate about delivering an incredible employee experience

• Results-driven and outcomes-focused

• Excellent interpersonal and communication skills and natural ability to build trust
  relationships

• Proven ability to adapt and thrive in a fast-paced, high-growth environment

• Detail-oriented, with excellent organizational and priority management skills

• Proactive, independent, and solutions-oriented

• Excellent collaborator and team player

• Proficient in English, both spoken and written

• Intermediate experience with MS Excel or Google Sheets preferred

 Why Shutterstock:

• You have a direct impact on the success of the company. Your team’s work matters and is essential to the evolution of our core business!

• Executive leadership cares personally. They prioritize growth and planning your career path with your goals and passions in mind.

• Flexibility to work between home and office with everything you need to be successful in both

• A generous and competitive benefits package.

Shutterstock connects diverse artists and creative professionals around the globe with the agencies, brands and people who need their work and services. It’s a place where creators come to be inspired and discover new ways to produce their best work.

Shutterstock enables its employees to drive culture and tap into the world around them to develop the toolbox and solutions that help others share their world views. At Shutterstock, your ideas will be welcomed, your uniqueness will be celebrated, and you will be  supported in presenting your view of the world as you  experience it. We’re champions of resiliency;  quickly learning from our shortcomings in our pursuit of continuous growth.

Diverse teams are critical to our success. We encourage people from different backgrounds to apply and we commit to creating and maintaining a culture where employees know they belong and have equal opportunities to succeed.

Shutterstock Values

We are one team collectively focused on creating an unrivaled experience for our Customers and Contributors. Our Values represent the mindset of the employee who will thrive at Shutterstock.  If you are passionate about what you do, and want to become part of a cutting-edge technology company building industry leading products, please apply.

Shutterstock is an Equal Opportunity Employer. Suitably qualified and eligible candidates are encouraged to apply  regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information, or any other status protected by applicable law.

Shutterstock ensures that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.  Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].