Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.
As proud bakers and chocolatiers and custodians of iconic global brands, we don’t compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.
To succeed at pladis you need to be purpose-led, resilient and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact
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PURPOSE:
We’re seeking a Workplace Operations Administrator / Office Administrator to help shape a seamless, safe, and engaging workplace experience for our team.
This hands-on, cross-functional role is central to ensuring our White Plains office runs smoothly and reflects our values. You’ll be responsible for day-to-day office operations, facilities coordination, vendor management, and employee experience support. From onboarding and events to compliance and sustainability, you’ll be the go-to person for keeping our space functional, welcoming, and aligned with our culture. This role reports to the HR Lead and requires full-time presence (5 days/week) in our White Plains office.
KEY ACCOUNTABILITIES AND DELIVERABLES:
Office Management
Manage day-to-day office operations, including reception, mail distribution, incoming/outgoing packages and vendor coordination.
Order and maintain inventory of office and kitchen supplies.
Stock and maintain the cafeteria and breakroom areas.
Support coordinating company events (set up and clean up), meetings, and team-building activities.
Support onboarding and offboarding processes in collaboration with HR and IT.
Facilities Administration
Oversee maintenance, repairs, and cleanliness of the office and common areas.
Move and set up tables, chairs, and supplies for meetings or events (must be able to lift and move items as needed).
Liaise with building management and external vendors for facility-related services.
Monitor and manage office security systems, building/parking passes, access control, and emergency protocols.
Track and manage facility budgets, including utilities, supplies, and service contracts.
Ensure compliance with health, safety, and environmental regulations.
Coordinating office moves, renovation, or space planning
This role requires a proactive, hands-on professional who can manage core responsibilities while remaining flexible to support ad hoc requests and evolving business needs across office operations and facilities.
Cross-Functional Support
Assist with space planning and office layout optimization and seating.
Support sustainability and workplace wellness initiatives, as needed.
QUALIFICATIONS REQUIRED
Essential Criteria
Associate's degree in Business Administration, Facilities Management, Hospitality, or a related field (or equivalent work experience)
3+ years of experience in office management, workplace operations, or facilities coordination
Proficient with Microsoft Office Suite
Passion for creating a positive and efficient workplace culture.
Problem-solver with a hands-on, can-do attitude.
Ability to manage multiple tasks, prioritize responsibilities, and maintain order in a dynamic environment
Clear verbal and written communication for interacting with staff, vendors, and leadership
PERSONAL ATTRIBUTES REQUIRED
Attention to detail
Excellent time management skills with a proven ability to meet deadlines.
Customer service orientation
Flexibility and adaptability
Ability to work independently and collaboratively.
ADDITIONAL JOB INFORMATION
Base starting salary ranges from $70k - $80k/year. The base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. In addition to base pay, this role includes an annual incentive opportunity, awarded based on individual and company performance.
pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.
We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business.
We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.
Top Skills
What We Do
pladis is one of the world’s fastest growing snacking companies and home to much loved brands including McVitie’s, GODIVA and Ülker. pladis also owns regional brands Jacob’s, Go Ahead, Flipz, Turtles, BN, Verkade and many more products across sweet and savoury biscuits, wafer, cake, and chocolate.
pladis also owns regional brands such as Jacob’s, Go Ahead, Flipz, BN, Verkade and many more, delighting consumers with products across the snacking category including sweet and savoury biscuits, wafer, cake, chocolate, gum and candy.
Formed in 2016, pladis is the proud steward of over 300 years of family baking and confectionery experience. The expertise of its 16,000-strong global workforce spans 25 factories in 11 countries, and is founded on collaboration, agility and resilience.
As a responsible business, delivering the highest quality products and exceptional service, pladis’ products have the potential to reach more than four billion people across the world.
pladis people are passionate about collaboration and creation, using consumer insights and trends to fulfil its promise of bringing happiness with every bite. This passion, combined with rapid speed to market, enables the company to bring its products from idea to on-shelf quickly, so they are available for consumers all over the world.
To view our privacy policy visit: http://www.pladiscareers.co.uk/privacy-policy/
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