We’re looking for a proactive, hands-on Workplace Manager to join our Sydney or Melbourne team on a full-time basis, working Monday to Friday, 9:00 am – 5:30 pm.
The role
As the Workplace Manager, reporting to the Head of Facilities – APAC, you will play a pivotal role in the daily operations of our Australian offices. You’ll be a visible and trusted presence in our Sydney office, ensuring our people, spaces, and systems are supported, efficient, and thriving. You’ll balance strategic oversight with a hands‑on approach, stepping in where needed to support the team and keep the workplace running smoothly.
Key responsibilities include:
Lead workplace and facilities projects, including office moves, refurbishments, and vendor management.
Ensure compliance with local building regulations.
Partner with central support teams across operations, risk, environment, travel, and health & safety.
Coach, support, and develop workplace team members, creating a connected, resilient, and well‑supported team culture across Australian offices.
Build strong, trusted relationships with staff, partners, and business leaders.
Manage a team of Office Coordinators and Client Services Assistants across three offices.
Act as a visible, hands‑on leader in the Sydney office, providing practical support to Office Coordinators and Reception when required, particularly during peak periods or resourcing gaps.
Continuously review and uplift workplace processes to improve consistency, efficiency, and experience for staff and stakeholders.
Skills & Experience
To be successful in this role, you will have:
5+ years’ experience in facilities or workplace management (or similar), including 2+ years in a supervisory role.
Strong project management capability and a proven track record of delivering change.
Procurement and commercial management experience.
A collaborative mindset with the confidence to challenge constructively and solve problems.
Experience in a top-tier corporate or professional services environment.
A bachelor’s degree in Facilities Management, Business Administration, or a related field (preferred but not essential).
High proficiency with Microsoft Office and workplace management systems (e.g. Condeco or similar).
Resilience, excellent judgement, and the ability to move quickly while remaining calm, structured, and measured under pressure.
Why join Pinsent Masons?
We have a global reach and a local feel. With 28 offices and 1500 lawyers operating across Asia Pacific, Europe, Africa and the Middle East, you'll be exposed to domestic, international and multi-jurisdictional high-profile work, yet be in an office where everyone knows your name.
We do things a bit differently. Legal services are at the core of our business; however, we have diversified into other areas providing complimentary services to clients through offerings like Brook Graham and Vario flexible services.
We like to be flexible. Our firm is professional but also relaxed, you can dress for your day and in your own style. We also promote practices that support wellbeing, mental wellness and work/life balance so that everyone can thrive at work and at home.
We're lots of fun and very inclusive. Proud of our leading reputation for diversity and inclusion, we have created an open environment where everyone can bring their whole selves to work. You'll also have plenty of opportunities to participate in, and even run, social activities, diversity and inclusion networks, and charitable initiatives.
Diversity and Inclusion
At Pinsent Masons we value diversity and inclusion. We are committed to creating a better workplace where all our talent can succeed and feel like they belong. We want to attract, retain and develop people at all levels and encourage applications from all suitably qualified candidates whatever your ethnicity, religion, age, physical or mental disability/long term condition, sexual orientation, gender identity or expression or any other characteristics protected by local law in the jurisdictions in which we operate.
Applications
Ready to join a firm where your contributions truly count? We’d love to hear from you. Please apply via this advertisement.
For a confidential conversation, contact Kara Powell, Talent Acquisition Advisor, via [email protected]
This role is being exclusively recruited by the Pinsent Masons recruitment team and is not listed with any agency.
Skills Required
- 5+ years' experience in facilities or workplace management
- 2+ years in a supervisory role
- Strong project management capabilities
- Procurement and commercial management experience
- Experience in a corporate or professional services environment
- Bachelor's degree in Facilities Management or Business Administration
- High proficiency with workplace management systems
What We Do
Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients' problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.
