What You’ll Do
- Lead facilities operations and office support in our Los Angeles office — our largest employee hub
- Own vendor relationships including janitorial, HVAC, security, maintenance, utilities, and landlord contacts across all US locations.
- Coordinate facility needs across all FloQast offices, supporting local contacts in NYC, Chicago, San Jose, London, and Sydney
- Oversee office layout planning, seating assignments, and furniture inventory
- Track and manage office supply levels, deliveries, and restocking needs
- Maintain documentation related to facility maintenance, building access, safety compliance, and inspections
- Identify and escalate building issues, repairs, track follow-ups, and ensure timely resolution
- Support in-office event planning and execution in coordination with internal teams
- Help define and document standards for workplace operations across all locations
- Serve as the main point of contact for facilities-related questions or needs from employees and leadership
- Recommend process improvements and bring a proactive lens to facilities planning
- Coordination with local teams on snack programs
- Partner with IT to maintain and implement security standards and processes as needed
- Develop and own the health and safety standards for all US offices in compliance with local, state, and federal regulations
What You’ll Bring
- 4+ years of experience in facilities, workplace, or office operations roles
- Strong vendor management and negotiation skills
- Experience working directly with landlords, contractors, and service providers
- Excellent communication and project coordination skills
- A high sense of ownership, with the ability to operate independently and prioritize effectively
- Comfortable performing hands-on tasks as needed (e.g. receiving deliveries, moving light furniture, setting up space)
- Familiarity with safety protocols, preventive maintenance tracking, and regulatory compliance
- Ability to travel to help set up and new office expansion (2 to 3 times a year)
- Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.
Nice To Haves/Other
- Experience supporting multi-site office environments or distributed teams
- Familiarity with workplace tools such as Envoy, Google Workspace, Confluence, or project trackers
- Basic understanding of emergency procedures, drills, and inspection processes
- Experience building internal process documentation or playbooks
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What We Do
By automating and streamlining common accounting workflows to make them more efficient, FloQast is where accounting teams want to work so they can focus on what matters most, even when that’s just logging off on time. Whether automating reconciliations, documentation requests, or streamlining recurring accounting processes, such as the month-end close, financial reporting, or payroll, FloQast's platform enhances the way accounting teams already work to help them operate more efficiently.
Why Work With Us
Our cloud-based, AI-enhanced software is trusted by more than 3,000 accounting teams, including those at Twilio, Gong, Instacart, and The Golden State Warriors - and still growing! We aspire to forever elevate accounting and improve both the practice and perceptions of the profession.
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Employees work remotely.
FloQast's Employee Choice policy allows employees to choose to be hybrid or remote!
