Workplace Experience Coordinator

Responsibilities:

• Act as the primary point of contact for all office and workplace-related needs, managing the day-to-day operations of the NYC studio to keep it productive, organised, and welcoming.
• Maintain office supplies, pantry inventory, and workplace amenities; oversee meeting spaces, common areas, and employee workspaces.
• Coordinate relationships with vendors, service providers, building management, and maintenance teams.
• Manage office-related invoices, ensuring timely submission and tracking for payment.
• Welcome and assist visitors, guests, and external partners; coordinate office logistics for internal meetings, team gatherings, and company initiatives.
• Own and maintain the daily studio calendar, coordinating meetings, shoots, events, and internal activities across teams.
• Serve as the central coordinator for studio space usage and scheduling requests, proactively resolving conflicts with stakeholders.
• Support leadership and department heads with meeting coordination and logistical planning across the daily office itinerary.
• Coordinate monthly in-office HYPE meetings, including scheduling, room setup, presentations, and attendee logistics.
• Partner with leadership and HR on onboarding logistics for new hires (workspace setup, welcome coordination, first-day preparations) and other special projects that support a positive workplace experience.

Requirements:

• 1 to 3 years of experience in office management, workplace operations, studio coordination, or a similar administrative role, ideally within a media, creative agency, or lifestyle brand environment.
• Bachelor's degree in human resources, administration or other related fields is preferred.
• Strong organisational and multitasking abilities, with the ability to juggle competing priorities in a fast-paced studio environment.
• Excellent written and verbal communication skills, with a warm, professional demeanour when engaging with employees, visitors, and vendors.
• Comfort using standard workplace tools such as Google Workspace, Slack, and calendar management platforms, and other tools specific to the teams and region.
• Proactive, solutions-oriented mindset with a demonstrated ability to anticipate needs before they arise.
• Sound judgement and discretion when handling sensitive information, visitor logistics, and leadership schedules.
• Attention to detail across scheduling, invoicing, and vendor coordination.
• Passion for contemporary culture, streetwear, or the creative industries; previous experience supporting content production, photo/video shoots, or studio operations is a plus.