Workplace Experience and Office Manager

WORKPLACE EXPERIENCE & OFFICE MANAGER    

At Day One, we are focused on advancing first- or best-in-class medicines for childhood and adult diseases with equal intensity. We were founded to address the lack of new therapies resulting from the traditional drug development model, that has left children with cancer and their families waiting too long for new, life-changing treatments. Our aim is to accelerate better, targeted treatments so patients of any age can look forward from ‘day one’ to the future they’ve envisioned.

POSITION SUMMARY:   

We are seeking a proactive and highly organized Workplace Experience and Office Manager to oversee the day-to-day operations of our Brisbane office. This role is critical to ensuring our teams have a welcoming, efficient, and engaging workplace that supports productivity while building community and connection that reflects our company culture.  The ideal candidate brings strong operational experience with a creative spirit to host fun and engaging corporate events, and a passion for creating seamless employee experiences – beginning from their first day onboarding to company-wide events to daily office operations. Reports to Senior Director, People Operations.

This role is based in the Brisbane Office and candidates must be able to commute to the Brisbane office with regular in-office days to support the day-to-day operations in the office and ad-hoc in-office events and activities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

Employee Experience & Culture

• Coordinate and execute virtual, onsite and offsite corporate events, including social and learning activities, All Hands, celebrations and other employee engagement initiatives
• Manage event logistics, including catering, AV, space setup, vendor coordination and budget management
• Partner with key stakeholders on culture-building initiatives, swag programs, employee experience and recognition programs to foster connection and engagement to support our remote hybrid work model
• Partner with cross-functional stakeholders to facilitate seamless new hire onboarding experiences
• Partner with Corporate Communications to develop and maintain relevant employee communications related to policy rollouts and other internal programs
• Provide support for other People Team programs and initiatives, as needed

Office & Workplace Operations

• Oversee day-to-day office management, including lunch and snack programs, office supplies, mail and packages, equipment, kitchen, storage and shared spaces to ensure a safe, functional and well-organized work environment
• Manage relationships with building management, maintenance and external vendors to coordinate office maintenance, repairs, space planning and workplace improvement requests
• Support office moves, expansions, seating plans and workspace optimization
• Establish office operational and best practices procedures, and manage related communications
• Oversee and manage facilities budgets, including related facilities contracts and service agreements with external vendors
• Develop process efficiency and scalability as business needs evolve

Workplace Safety & Compliance

• Lead workplace safety programs, including annual Safety Month, safety and emergency preparedness, safety protocols, emergency evacuation procedures, and ergonomic assessments
• Conduct periodic safety reviews to ensure compliance with workplace safety programs and guidelines
• Maintain documentation required for safety programs and building compliance

QUALIFICATIONS  

• Bachelor’s degree, or equivalent work experience
• 3-5 years of experience in office management, workplace operations, Human Resources, People Operations and/or a related field
• Familiarity with workplace safety programs, compliance regulations, and emergency response planning
• Demonstrated experience in coordinating corporate events, workplace activities and culture building initiatives
• Experience with supporting onboarding and other employee lifecycle processes
• Strong project planning experience to drive project deliverables and execution
• Strong organizational and problem-solving skills with ability to manage multiple priorities simultaneously
• Strong leadership, communication and interpersonal skills to partner with people at all levels to drive decision making, effective partnership and execution
• Proactive and resourceful with a strong ownership and accountability mindset
• Ability to adapt to changing priorities and evolving business needs while maintaining consistency and work quality
• Proficiency with office technologies, workplace and project management tools
• Experience in Biotech preferred

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. 

INTERVIEW INTEGRITY 

At Day One, we expect each candidate to engage authentically, representing their true qualifications and experiences. As part of our screening process, we will conduct several interviews and background verification. This ensures candidates have the skills they claim and align with our values. We are excited to learn more about you and to create a genuine experience for everyone. 

COMPENSATION AND BENEFITS 

The salary range for this position is $128,000 - $140,000. Day One considers a range of factors when determining base compensation. These considerations mean actual compensation will vary. 

Please visit https://www.dayonebio.com/benefits to see our competitive benefits. 

DISCLAIMER 

Day One Biopharmaceuticals is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. 

We are unable to sponsor or take over sponsorship of any applicant work visas at this time. 

Recruitment & Staffing Agencies: Day One Biopharmaceuticals does not accept unsolicited resumes from any source other than candidates. The submission of unsolicited resumes by recruitment or staffing agencies to Day One Biopharmaceuticals or its employees is strictly prohibited unless contacted directly by Day One Biopharmaceutical’s internal HR team. Any resume submitted by an agency in the absence of a signed agreement will automatically become the property of Day One Biopharmaceuticals, and Day One Biopharmaceuticals will not owe any referral or other fees with respect thereto.