Job Description:
Workplace Effectiveness Specialist (f/m/x)
in Mars Global Service
MyP&O Department
Location: Warsaw
Hybrid working
Workplace Effectiveness Specialist is responsible for taking care of MGS Warsaw (GSW) office, its facilities and all related activities as well as support MGS Warsaw hub lead in leading the site operations and engagement. This role is expected to work closely with segment partners, contractors and suppliers to ensure a comfortable and seamless working experience for all Associates based in the office. It is also a key point of contact for office guests and visitors.
What will be your key responsibilities?
Office Facilities Management:
- Cooperation with entities and suppliers to ensure continuity of office work. Fulfilling SPOC responsibilities for Integrated Facilities Management Project.
- Supervision of the office equipment, its aesthetics, layout and proper functioning considering the decorations and convenience of work of MGS Associates.
- Cooperation with service providers for the office & representing MGS Office in projects connected with Workplace.
- Ensure quality and availability of key workplace services in GSW office e.g. cleaning service, vending machines, coffee machines, fruits, sweets.
- Managing the pool of mobile phones e.g. buying, issuing, exchanging, unlocking cards etc. as well as entrance and parking cards for GSW site.
- Own and execute the process of Safety training, manage vendor and drive CI for for GSW, GSP and as applicable also WAW office.
- Monitoring expenses and office budget including if needed CAB and setting up all office related Purchase Orders.
Site Engagement and Visitors:
- First point of contact for guests and teams planning team meeting in MGS office in Warsaw, including visa invitations and letters, meeting booking, catering, transport, etc.
- Management and coordination of reservations for "restricted" rooms.
- Support MGS GSW Engagement team in terms of execution of planned activities (e.g. communication, payment, logistical support).
- Organize MGS site events as per annual plan e.g. Christmas Lunch, Annual office party.
- Owning and proactively driving all internal communication in the office: e.g. contact with the agency, internal announcements (posters/TV Screens), internal support for communication activities.
- Coordination of the Office Rescue Group (identification of members, training etc.)
- Works with a network of Associates across segments and MGS functions to drive Associate Experience and Engagement with the objective to make GSW office a Great Place to Work.
- Support MGS/GSW town hall organization (bookings, invitations, organizing IT support).
What are we looking for?
- University degree or equivalent experience.
- Experience in similar position will be an advantage.
- Ability to work efficiently in a fast-paced environment, including project management, multi-tasking, nimble learning, priority setting and planning skills.
- Fluency in MS Office (WORD, Excel, Power Point, Lotus Notes, Internet) and able to work with IT systems (Ariba, Workday etc.).
- Ability to handle and maintain confidential and sensitive information as well as act under pressure.
- Independently and action-oriented style (initiative, enthusiasm, discretion).
- Comfort around higher management.
- Strong oral and written communication skills.
- Fluent in Polish and English is a must.
What can you expect from Mars?
- Contract of employment.
- Attractive financial conditions including Bonuses.
- We will also look after your safety and well-being by offering you rich benefits package including life insurance, Employee Assistance Program fully covered by Mars, and private medical care, MultiBenefit Program and lunch card.
- Extra savings scheme to support You in long perspective.
- Support in career building through personalized development plan.
- On-line shop with attractive discounts on our products that Your family and friend are going to love.
- Possibility to participate in volunteering initiatives during working hours
Apply today!
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Skills Required
- University degree or equivalent experience
- Experience in similar position
- Ability to work efficiently in a fast-paced environment including project management and multitasking
- Fluency in MS Office (Word, Excel, PowerPoint, Lotus Notes) and ability to work with IT systems (Ariba, Workday)
- Ability to handle and maintain confidential and sensitive information and act under pressure
- Independent, action-oriented style (initiative, enthusiasm, discretion)
- Comfort interacting with higher management
- Strong oral and written communication skills
- Fluent in Polish and English
Mars Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mars and has not been reviewed or approved by Mars.
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Healthcare Strength — The benefits package is positioned as comprehensive, with broad medical coverage and additional protections like life insurance and short- and long-term disability. Mental health support is emphasized, including free mental health services and wellbeing programming under initiatives such as Mars Be Well.
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Parental & Family Support — Paid parental leave is highlighted as market-leading in the U.S., with an example of 18 weeks fully paid for both parents. Additional family-related leave types such as sick time for caregiving and bereavement leave are also described as part of the overall package.
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Retirement Support — Retirement offerings are described as strong, including 401(k) matching (with a 6% match cited) and pension plans in some cases. The broader package also references retirement savings options and contributions aligned to local market practice, supporting long-term financial security.
Mars Insights
What We Do
For more than a century, Mars, Incorporated has been driven by the belief that the world we want tomorrow starts with how we do business today. This idea is at the center of who we have always been as a global, family-owned business. Today, Mars is transforming, innovating and evolving in ways that affirm our commitment to making a positive impact on the world around us. Across our diverse and expanding portfolio of confectionery, food, and petcare products and services, we employ 133,000 dedicated Associates who are all moving in the same direction: forward. With $40 billion in annual sales, we produce some of the world’s best-loved brands including DOVE®, EXTRA®, M&M’s®, MILKY WAY®, SNICKERS®, TWIX®, ORBIT®, PEDIGREE®, ROYAL CANIN®, SKITTLES®, WHISKAS®, COCOAVIA®, and 5™; and take care of half of the world’s pets through our pet health services AniCura, Banfield Pet Hospitals™, BluePearl®, Linnaeus, Pet Partners™, and VCA™. We know we can only be truly successful if our partners and the communities in which we operate prosper as well. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire our Associates to take action every day to help create a world tomorrow in which the planet, its people and pets can thrive.
