Workplace Coordinator

Company Description

Company Description

Wolt is a technology company that makes it incredibly easy to discover and get the best restaurants, grocery stores and other local shops delivered to home or to the office. Our local commerce platform makes it easy for customers to order whatever they need on one app, for merchants to make additional sales, and for couriers to make meaningful earnings flexibly. To enable this, Wolt develops a wide range of technologies from local commerce platforms to retail software and financial solutions, as well as operates its own grocery stores under the brand Wolt Market. Wolt was founded in 2014 and joined forces with DoorDash in 2022. Today DoorDash operates in 29 countries around the globe, 23 of which are with the Wolt product and brand.

So, why work at Wolt?

At Wolt, we’re about getting things done. You’ll probably enjoy it here if you like taking ownership, developing yourself and being around friendly, humble and ambitious people.

We work hard to make cities into better places, and it’s pretty cool seeing us grow every week. If you’re passionate about building things that just… work, Wolt might be for you.

Our Commitment to Diversity, Equity & Inclusion

We want to have all sorts of people in our team – people like you and me, and people different from you and me. To be able to work with diverse teammates – when it comes to gender, age, ethnicity, life background, sexual orientation, political views, religion, or any other personal trait – we consciously aim to offer equal opportunity for everyone to work with us. This is because we believe diverse teams make the most thought-through decisions and build things in the most inclusive way. Join us today to build Wolt together.

Job Description

Role Background

It’s an exciting time to be joining our Wolt offices teams. as we begin to evolve our Real Estate and Workplace function, with a focus on both Workplace Experience and Operations. As our Workplace Coordinator you will play an important role in supporting our Workplace operations onsite and be a valued part of our global teams to help shape our workplace function. 

Offering an exciting and fast-paced work environment, we are looking for a committed, hands-on, customer-focused individual with the ability to keep pace with our dynamic growth. Workplace Coordinators are responsible for supporting our exceptional workplace experience to all employees, visitors, contractors and courier partners, while ensuring an optimal use of resources. Supporting our Workplace Managers and wider Real Estate & Facilities teams to ensure our workplace functionality, comfort, safety, sustainability and efficiency; that our office is properly set up for collaboration and focus, as well as providing remote support for any smaller satellite sites. 

Please note this position is open as part-time (20hrs) 

What you’ll be doing

• Assist our office based teams in Day-to-day implementation of workplace policies, procedures, and programs that assure a well-managed, well-maintained building which accommodates the safety of the occupants and visitors.

• Be the go-to point to manage requests from employees related to office operations through Slack, email and our ticketing system, escalating to wider Real Estate & Facilities teams / other internal teams as required 

• Help create and update our office wide communications and technology systems and training materials related to office practices

• Manage office supplies and consumables (stationery, swag, janitorial products, snacks and beverages) selection, ordering and inventory 

• Cross-Team collaboration (IT and People Operations) to update seating plans, occupancy reports, team relocations and onboarding / off-boarding protocols

• Conduct regular office walkthroughs to ensure service expectations are met

• Support Site Wide Event coordination, creating and communicating processes for employees to self manage large internal events, and coordinating workplace specific event related tasks such as cleaning, room setup and building specific protocols

• Assist with mail and package organization and distribution duties as required, presenting a professional and welcoming first contact to all visitors.

• Manage Key registers and access authorisation as required

Qualifications

What we look for

• Experience in Office or Facilities Management fields in a global organization within a fast-paced and high growth environment

• Self motivated and proactive, with confidence in knowing when to make a decision, and when to seek further clarification

• Strong and passionate Customer focus

• Excellent written and verbal communication skills in English and the local language.

• Comfortable collaborating in person with a diverse audience as well as remotely and dynamically using digital tools such as GSuite, Slack and Zoom.

• Event Management experience a bonus

• Strong organizational and multitasking abilities

• Demonstrable problem solving skills, with the ability to make fast and quality decisions based on current occupant, team and department needs

Additional Information

If you are excited about working in a high-growth environment, taking ownership, and being part of an extremely ambitious team, then click below to apply and get the conversation going!

We will be reviewing applications on an ongoing basis, so if this sounds like an opportunity you want to pursue, apply today!

If you have any further questions about the position before submitting an application, you can turn to: Linn Lima, Talent Acquisition Partner:
[email protected]

Please note that we do not accept applications coming in via email. Please submit your application in English via our job portal.