Workplace Coordinator

Employee Applicant Privacy Notice
Who we are:
Shape a brighter financial future with us.
Together with our members, we're changing the way people think about and interact with personal finance.
We're a next-generation financial services company and national bank using innovative, mobile-first technology to help our millions of members reach their goals. The industry is going through an unprecedented transformation, and we're at the forefront. We're proud to come to work every day knowing that what we do has a direct impact on people's lives, with our core values guiding us every step of the way. Join us to invest in yourself, your career, and the financial world.
The role:
The Workplace Coordinator at [SoFi/Galileo] is the first impression of the office, greeting visitors and employees with a friendly and cheerful demeanor. Success in this position comes with the ability to multitask between several administrative projects while maintaining a positive attitude. The Workplace Coordinator takes ownership of the front of house to proactively improve office processes and procedures while helping support a dynamic office culture. This position requires a magnetic personality and the ability to drive support within a growing company through a blend of culture, administration, operations and special projects.
What you'll do:

• Oversee ordering, stocking, and inventory of the office's fully-stocked kitchen and office supplies through vendors like Amazon, Costco, Staples, and others.
• Staff and fulfill front desk reception duties including being on time to work to open up office functions (visitor management system, stock rooms, starting coffee, etc)
• Create a warm, welcoming and professional atmosphere in the office.
• Provide day-to-day office support including employee/visitor management, food service for special events, conference room scheduling and set-up, submit work orders to landlords, troubleshoot office equipment, oversee incoming/outgoing mail, provide runner service as needed, and assist with any building and security requests.
• Set-up and take-down of office meetings and other special events as needed.
• Keep the office looking organized and clean throughout the day, coordinate with janitorial staff or day porter as needed to ensure office cleanliness.
• Be a strong partner to SoFi/Galileo team members as well as other functions like People, IT, and Corporate Real Estate to ensure the office is set up and run in a manner consistent with SoFi's culture and values.
• Partner closely with the recruiting team to facilitate candidates through the onsite interview process, acting as the liaison between candidates and interviewers.
• Process new hire administrative tasks in the relevant systems.
• Provide hospitality services to interview candidates to ensure their interview day experience is seamless.
• Schedule conference rooms as needed for onsite interviews and help the EA or recruiting team with conference room bookings as needed.
• Responsible for new hire desk set-ups (and resets) across the office, ensuring Day 1 swag and desk is cleaned and prepared for a great first impression. Coordinate with IT to ensure all equipment is on the desk prior to Day 1.
• Work with other Workplace Coordinators across the portfolio to help organize and engage the office for community and employee engagement activities.
• Integrate new employees with necessary equipment, information, and company SWAG to ensure they have a welcoming first impression experience with SoFi/Galileo

What you'll need:

• High school diploma or GED required, degree preferred
• 2 years of professional work experience in a professional office or facilities management role; experience in a startup environment is a plus
• Ability to thrive in a fast-paced and exciting environment
• Passionate about building and sustaining team culture
• Demonstrated passion and ability to multitask
• Excellent interpersonal and team building skills
• Extreme attention to detail
• Stellar verbal and written communication skills
• Experience in Google Suite spreadsheets, expense, billing, and other office software
• Ability to learn new technical tools quickly
• Experience working with all levels of management, employees, vendors and customers
• Strong organizational skills, detail-oriented, and ability to handle multiple and ever-changing priorities in fast-paced office environment
• Laugh and have fun while being productive
• Proven record of going the extra mile for your colleagues
• Must be able to lift 25+ pounds on a regular basis

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Position Type/Expected Hours of Work
This is a full-time, in-office position and hours of work and days are Monday through Friday, between 8:00 a.m. to 6 p.m. Occasional evening and weekend work may be required as job duties demand. #LI-Onsite
Compensation and Benefits
The base pay range for this role is listed below. Final base pay offer will be determined based on individual factors such as the candidate's experience, skills, and location.
To view all of our comprehensive and competitive benefits, visit our Benefits at SoFi page!
SoFi provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth and related medical conditions, breastfeeding, and conditions related to breastfeeding), gender, gender identity, gender expression, national origin, ancestry, age (40 or over), physical or medical disability, medical condition, marital status, registered domestic partner status, sexual orientation, genetic information, military and/or veteran status, or any other basis prohibited by applicable state or federal law.
The Company hires the best qualified candidate for the job, without regard to protected characteristics.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
New York applicants: Notice of Employee Rights
SoFi is committed to embracing diversity. As part of this commitment, SoFi offers reasonable accommodations to candidates with physical or mental disabilities. If you need accommodations to participate in the job application or interview process, please let your recruiter know or email [email protected].
Due to insurance coverage issues, we are unable to accommodate remote work from Hawaii or Alaska at this time.
Internal Employees
If you are a current employee, do not apply here - please navigate to our Internal Job Board in Greenhouse to apply to our open roles.