ABOUT BASETEN
Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $1.5B Series F, led by Altimeter Capital, Conviction Partners, and Spark Capital. Join us and help build the platform engineers turn to ship AI products.
THE ROLE
Note: This is an in-person role based in San Francisco, and we’d like you in the office five days a week.
As our Office Manager, you’ll own the rhythms and details that make the San Francisco office work: facilities coordination, vendor management, supplies and pantry programs, visitor and onboarding readiness, and a high bar for cleanliness and functionality.
This role is hands-on and highly collaborative. Baseten moves fast, and you should be ready to hit the ground running. You’ll report to the Workplace Experience Manager and partner with IT, People Ops, and EA’s to proactively solve problems before they impact employees.
This role is based in hospitality with employees as the customers. You’ll create an exceptional workplace experience by pairing high-touch hospitality with high-precision execution. Employees will know you as the calm, friendly point of contact, while you quietly orchestrate vendors, access workflows, and last-mile details behind the scenes so the office runs smoothly every day.
OUR SAN FRANCISCO OFFICE
Baseten HQ Campus
Up to 275 people onsite daily
Growing rapidly
Frequent visitors
~24,000 square feet
RESPONSIBILITIES
Events and culture
Collaborate on a thoughtful calendar of employee-facing events with your WPX (Workplace Experience) teammates.
Own location-based programming for your building.
Support logistics for team onsites hosted in your building, including space setup, catering coordination, and on-the-ground execution.
Track budgets, contracts, and feedback to continuously improve quality and efficiency.
Office operations and facilities
Serve as the first point of contact for employees and guests, creating a welcoming, professional experience.
Own daily office operations: shared space upkeep, inventory management, and lunch/pantry/coffee programs.
Manage relationships with building management and service vendors (janitorial, maintenance, repairs, security), including contracts and COIs.
Oversee physical security and access processes (badge coordination, visitor workflows, vendor access, and compliance with building requirements).
Partner with the IT team to ensure office-facing systems (A/V, conference rooms, access workflows) function reliably.
Identify and implement process improvements that reduce friction and increase reliability.
Space and workplace logistics
Support new hire onboarding logistics, including workspace setup.
Maintain seating plans and manage desk moves, team reconfigurations, and workspace assignments.
Anticipate workspace and supply needs (desks, chairs, monitors, meeting rooms, shared supplies) and coordinate procurement.
Partner with the Workplace Experience Manager to support office buildouts, expansions, and moves as needed.
REQUIREMENTS
3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.
Strong vendor management skills, including working through issues quickly and professionally.
Excellent organizational habits and follow-through, with comfort juggling multiple requests at once.
Experience bringing people together and creating space for culture in a rapidly changing environment.
High attention to detail and pride in running a tight, welcoming office.
Clear written and verbal communication skills.
Calm under pressure, adaptable, and proactive about solving problems before they escalate.
Availability and interest in being onsite in our San Francisco HQ five days a week.
Availability to accommodate early or late hours as needed for event production and onsite coordination.
BENEFITS
Competitive compensation, including meaningful equity
(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependents
Flexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)
Paid parental leave
Fertility and family-building stipend through Carrot
(U.S. only) Company-facilitated 401(k)
Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.
Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.
At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law (by example, the requirements of the San Francisco Fair Chance Ordinance, where applicable).
Skills Required
- Exceptionally detail-oriented with a high quality bar and proactive problem-solving approach
- Highly organized and able to manage changing calendars, constraints, requests, and priorities
- Strong judgment and problem-solving skills
- Clear, responsive communication and reliable follow-through
- High ownership mentality
- Strong relationship-building skills
- Service-oriented approach focused on employee and visitor experience
- Comfort working in a fast-paced, high-growth environment
- Ability and willingness to work from the San Francisco office five days per week
Baseten Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Baseten and has not been reviewed or approved by Baseten.
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Fair & Transparent Compensation — Feedback suggests pay targets the top of market with explicit ranges in postings and a stated aim to provide 90th percentile salaries with equity. Role descriptions emphasize competitive, experience-based pay bands and meaningful stock grants.
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Healthcare Strength — Healthcare is described as fully covered for medical, dental, and vision for employees and their families, reducing out-of-pocket costs. This comprehensive coverage is consistently highlighted alongside other core benefits.
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Leave & Time Off Breadth — Time off policies include unlimited PTO with a minimum expectation of at least four weeks, 16 paid company holidays, and a company-wide winter break. These elements indicate substantial protected time away from work.
Baseten Insights
What We Do
AI’s future won’t be a few massive models built by a handful of labs. It’ll be millions of specialized models embedded into every product, workflow, and experience by the people closest to the customer. The foundation of that future is inference. Inference determines the performance, reliability, latency, and economics of every AI product. For AI to scale globally, it must be as reliable, fast, cost-effective, and high-quality as possible. That’s why Baseten exists. Companies like Abridge, Cursor, Lovable, Notion, and OpenEvidence depend on Baseten to power mission-critical AI workloads in production.
Why Work With Us
We’re an interdisciplinary team of researchers, engineers, and operators building the Inference Cloud our AI future demands. We’re running at a hard systems problem that requires first-principles thinking across the entire stack. The bar is high. We work hard, move fast, and care deeply about quality.
