At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.
We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.
Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let's start the conversation.
Iron Mountain is seeking a detail-oriented and motivated Workforce Administration Specialist to join our Human Resources Operations Service Center team.
In this role, you will be responsible for providing centralized HR administration, maintaining employee records, and supporting local benefits and compliance workflows for our Romania operations.
You will join a collaborative regional team dedicated to delivering high-quality employee lifecycle support across Europe, the Middle East, and Africa (EMEA).
What You’ll DoIn this role, you will:
Retained HR Administration: Maintain and organize local employee files ensuring data privacy compliance, manage local termination cases under the global offboarding process, and handle in-house administrative activities such as medical leaves and employee certificates.
Compliance and Reporting: Support the preparation and submission of required local Romanian HR government reports and data, ensuring strict adherence to regulatory requirements and deadlines (including REGES).
Partner Collaboration: Assist the outsourced HR partner with the resolution of routine and complex employee lifecycle event cases by providing necessary documentation from local records.
Benefits Administration Support: Support the administration of local benefits programs—including initial data entry for enrollments, changes, and terminations—and resolve complex benefits queries.
System Data Management: Support the accurate recording of leaves of absence and other transaction data in core HR systems following established processes.
The ideal candidate will have:
1–2 years of experience in an HR administrative, data entry, or similar HR support role.
Strong knowledge of HR Information Systems (such as Workday) and case management tools (such as ServiceNow).
Language Proficiency: Fluency in both English and Romanian is essential for this role.
Data Integrity: Strong attention to detail and exceptional accuracy in data entry and record-keeping.
Regulatory Awareness: Familiarity with Romanian labor documentation and localized HR processes.
Location: Cluj-Napoca - this is a hybrid role that will require presence in the office at least once per week.
Competitive compensation and benefits aligned with your experience.
Flexible work options to support work–life balance.
Comprehensive health and wellness plans.
Opportunities for continuous learning and professional growth within a global organization.
Skills Required
- 1-2 years experience in HR administrative, data entry, or similar HR support role.
- Strong knowledge of HR Information Systems (such as Workday) and case management tools (such as ServiceNow).
- Fluency in both English and Romanian.
- Strong attention to detail and exceptional accuracy in data entry and record-keeping.
- Familiarity with Romanian labor documentation and localized HR processes (including REGES).
- Ability to work in Cluj-Napoca on a hybrid schedule with at least weekly office presence.
Iron Mountain Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Iron Mountain and has not been reviewed or approved by Iron Mountain.
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Inclusive Benefits Coverage — Inclusive, modern offerings are emphasized, including support for mental health, gender‑affirming care (with travel/lodging where needed), and family‑planning benefits. Recognition for disability inclusion is also highlighted, which aligns with accessible benefits and leave support.
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Retirement Support — A formal 401(k) program is described with automatic enrollment and a clear employer match structure, with immediate vesting referenced in the materials. Access to supporting infrastructure and guidance is noted through dedicated benefits portals and administrators.
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Healthcare Strength — Multiple national medical plan options are outlined, along with care navigation, virtual primary care, and pharmacy coverage. Additional wellbeing support is described via EAP services and structured wellbeing programming.
Iron Mountain Insights
What We Do
Iron Mountain Incorporated (NYSE: IRM) is the global leader for storage and information management services. Trusted by more than 220,000 organizations around the world, Iron Mountain boasts a real estate network of more than 80 million square feet across more than 1,350 facilities in 45 countries dedicated to protecting and preserving what matters most for its customers. Iron Mountain’s solutions portfolio includes records management, data management, document management, data centers, art storage and logistics, and secure shredding help organizations to lower storage costs, comply with regulations, recover from disaster, and better use their information. Founded in 1951, Iron Mountain stores and protects billions of information assets, including critical business documents, electronic information, medical data and cultural and historical artifacts.
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