Workday Contracts/PSA Specialist

Clients worldwide seek WJE’s expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 200,000 projects, combined with unparalleled laboratory and testing capabilities, has made WJE a leader in delivering innovative, practical solutions.  

The same commitment to excellence, professionalism, and thoughtful problem-solving that defines our technical work is reflected in how we manage and steward the firm’s financial resources. WJE is seeking an Contracts Specialist who will be responsible for translating executed client agreements, owning project setups within our Workday Professional Services Automation (PSA) configuration to ensure correct billing, revenue recognition, and reporting function throughout the life of the project. This role will own the setup, maintenance, and integrity of project contract lines including the system-level constructs (contract lines, billing schedules, billing rules, and billing rate tables) that drive how project work is billed. This position will be 100% onsite at our corporate headquarters in Northbrook, Illinois

Typical Functions:

• Set up and maintain Workday PSA project contract lines, billing schedules, billing rules, and billing rate tables for new and existing projects, ensuring alignment with the underlying client agreement, fee structure, and project/WBS setup 

• Serve as the firm's subject-matter expert and hands-on administrator for contract-line configuration, including complex scenarios such as fixed-fee, time-and-materials, unit-rate, multi-phase, and blended billing arrangements 

• Continuously evaluate and optimize Workday PSA processes and configurations to enhance efficiency and user experience 

• Maintain data integrity across contract lines throughout the project lifecycle — amendments, fee changes, phase additions, rate changes, and project closeouts — and proactively identify and correct misconfigurations 

• Troubleshoot billing and revenue exceptions traceable to contract-line setup; perform root-cause analysis and remediate rather than working around the issue 

• Reconcile contract-line and billing-schedule data against billing transactions, revenue recognition output, and the general ledger to confirm configuration is producing correct financial results 

• Partner with Project Managers, Client Services/AR, and Practice Leaders to translate project and fee terms into correctly configured contract lines, catching structural issues before they cause billing errors 

• Support month-end and project-close activities related to billing schedules and contract accounting, coordinating on WIP, unbilled revenue, and billing timing questions that trace back to contract-line setup 

• Document contract-line setup standards and maintain a repeatable, well-controlled configuration process so the function is auditable and not dependent on undocumented knowledge 

• Participate in Workday PSA testing, enhancements, and periodic releases as they relate to Contracts, Billing Schedule, Billing Transactions, and Invoicing functionality 

• Train Project Managers and other stakeholders on how contract-line setup affects billing and serve as the point of escalation when billing issues are suspected to originate in system configuration 

Requirements:

• Bachelor’s degree in Accounting, Finance, Business or a related field, or equivalent progressive experience 

• Minimum of 3 years of experience in Workday PSA implementation and configuration of Contracts, Billing Schedule, Billing Transactions, or Invoicing modules 

• Familiarity with revenue recognition concepts (ASC 606) as they relate to project billing and WIP. 

• Demonstrated ability to work independently and own a process end-to-end, including troubleshooting and decision-making without a large supporting team 

• Strong attention to detail and comfort reconciling data across systems (Workday, Excel, reporting tools) to confirm accuracy 

• Ability to communicate clearly with both financial and non-financial stakeholders, including Project Managers

Culture, Compensation, and Benefits: 

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 200,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve. 

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry’s most accomplished experts. People with outstanding Character, unwavering Commitment to our core and culture, strong Expertise, and genuine Enthusiasm for their work. 

Learn more about the Extraordinary People we hire at WJE at www.wje.com/careers

WJE offers a robust, total compensation structure composed of base salary, incentive pay, and industry-leading benefits:

• Base salary is determined through consideration of a candidate’s qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity.

• Employees receive variable compensation based on personal and company performance, typically resulting in above-market total compensation.

A good faith estimate of the annual starting base salary (gross) is in the following range:

WJE’s industry-leading, total rewards package enables our employees to grow and thrive with comprehensive health and financial benefits, including:

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options

• Generous 401(k) matching of 110% for the first 6% of eligible pay, vesting immediately

• Time off to care for yourself and others

• Investments in employees’ educational assistance and professional development

Learn more about WJE’s total rewards package here.