Software Mind develops solutions that make an impact for companies around the globe. Tech giants & unicorns, transformative projects, emerging technologies and limitless opportunities – these are a few words that describe an average day for us. Building cross-functional engineering teams that take ownership and crave more means we’re always on the lookout for talented people who bring passion and creativity to every project. Our culture embraces openness, acts with respect, shows grit & guts and combines employment with enjoyment.
Job Description
Project – the aim you’ll have
As a System Analyst, you will work closely with the Product Owner and delivery team to define features and drive them to a "ready" state for development. This role is primarily internal and focused on enabling clear, testable, and estimable work. You will help shape epics, propose acceptance criteria and functional specifications, identify gaps, and support backlog refinement so the team can deliver reliably.
The current project is expected to continue until February 28, 2027. Following its completion, we will explore opportunities to transition you to another project, depending on business needs and project availability.
Position – how you’ll contribute
- Partner with the Product Owner to understand product intent and help shape and refine epics.
- Propose clear acceptance criteria and functional specifications that drive out ambiguity and guide development and testing.
- Lead backlog refinement activities to move features toward "ready" state for sprint planning.
- Analyze features end-to-end to identify gaps, dependencies, risks, and optimization opportunities.
- Recommend pragmatic adjustments to scope or approach to meet requirements in the most effective way.
- Collaborate with architects and developers during refinement to validate feasibility and technical soundness.
- Support estimation by structuring requirements, mapping dependencies, and clarifying scope.
- Maintain high-quality internal documentation (flows, assumptions, business rules, definitions, and scope boundaries).
- Support the Product Owner in shaping the roadmap and prioritization discussions.
- Work within the agile framework to keep the backlog healthy and the team aligned.
Expectations – the experience you need
- 5+ years of commercial experience in system/business analysis in technology-driven product teams.
- Proven track record of defining feature requirements and producing clear, testable acceptance criteria.
- Strong experience in backlog refinement, story definition, and working toward "definition of ready."
- Excellent analytical skills with ability to detect requirement gaps and drive practical improvements.
- Solid technical understanding of systems, APIs/integrations, and architecture fundamentals.
- Hands-on experience with agile frameworks and backlog management practices.
- Strong written and verbal English (C1+), with clear and structured communication.
- High ownership mindset and strong collaboration in cross-functional internal teams.
Additional skills – the edge you have
- Experience supporting Product Owners in roadmap planning and prioritization.
- Experience with process optimization and delivery efficiency improvements.
- Ability to balance business intent, technical constraints, and timeline realities.
- Familiarity with BPMN (Business Process Model and Notation) for process documentation and analysis.
- Experience using AI tooling to enhance analysis, documentation, and requirement definition workflows.
Our offer – professional development, personal growth
- Flexible employment and remote work
- International projects with leading global clients
- International business trips
- Non-corporate atmosphere
- Language classes
- Internal & external training
- Private healthcare and insurance
- Multisport card
- Well-being initiatives
Skills Required
- 5+ years commercial system/business analysis experience in technology product teams
- Proven experience defining feature requirements and clear, testable acceptance criteria
- Strong experience with backlog refinement, story definition, and definition of ready practices
- Solid technical understanding of systems, APIs and integrations, and architecture fundamentals
- Hands-on experience with agile frameworks and backlog management practices
- Excellent analytical skills and ability to detect requirement gaps and recommend improvements
- Strong written and verbal English (C1+), with structured communication
- High ownership mindset and strong cross-functional collaboration
- Experience supporting Product Owners in roadmap planning and prioritization
- Experience with process optimization and delivery efficiency improvements
- Familiarity with BPMN for process documentation and analysis
- Experience using AI tooling to enhance analysis and documentation workflows
Software Mind Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Software Mind and has not been reviewed or approved by Software Mind.
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Fair & Transparent Compensation — Pay is considered competitive for core hiring markets, with “good salary” cited in multiple locales. Public salary snapshots provide a baseline that helps candidates assess offers and negotiations.
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Flexible Benefits — Remote or hybrid options are prominently highlighted, and a remote‑work program is publicly noted alongside positively cited work‑from‑home experiences. Flexibility around schedules and location is presented as part of the package.
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Wellbeing & Lifestyle Benefits — Private medical care, language classes, sports/fitness support, and learning initiatives are listed for several Central/Eastern European locations, with occasional workation perks promoted. These lifestyle‑oriented offerings complement base pay and can enhance perceived total rewards.
Software Mind Insights
What We Do
Software Mind is a global digital transformation partner with operations throughout Europe, the US and LATAM. Driven by tech and empowered by people, we provide companies with software engineers and autonomous, cross-functional development teams who manage software life cycles from ideation to release and beyond. For over 20 years we’ve been enriching organizations with the talent they need to boost scalability, drive dynamic growth and bring disruptive ideas to life. Our top-notch engineering teams combine ownership with leading technologies, including cloud, AI, data science and embedded software to accelerate digital transformations and boost software delivery. A culture, driven by trust, that embraces openness, craves more and acts with respect enables our experts to create evolutive solutions that support scale-ups, unicorns and enterprise-level companies around the world.
