When applying you will be required to attach the following electronic documents:
- A Resume
- A Cover Letter
For additional information please contact:
Konnie Handschuch at [email protected] and/or Sara Begley at [email protected]
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
Note: All job offers are contingent upon Human Resources final approval
Job Description:This recruitment will be used to fill one part-time (maximum of 20 hours per week) Student Project Assistant position for the Office of VP for Research at Oregon State University (OSU).
This position will assist the Operations Manager and the Administrations, Finance and Operations team with administrative duties, special projects, and operational tasks. The Project Assistant will be a crucial role to support the operations of the Division of Research and Innovation.
Position Duties:
40% Administrative Support
Support and update office standard operating procedures and manuals
Work with cross functional teams to update and maintain Onboarding and offboarding processes
Collaborate with leadership team and HR teams to communicate updates and opportunities for Employee and supervisor training
Streamline the new employee search processes to ensure all candidates are communicated with
Participate in office improvement work groups
Maintain specific Division of Research and Innovation webpages
Update employee communication expectations as well as other division wide procedures
Plan employee appreciation events and activities
Collaborate with leadership team to host events in person and remotely to increase staff engagement
Assist with calendar organization and scheduling for shared spaces and the Operations Manager
40% Operational Support
Assist with the receipt, documentation, and processing of financial checks to ensure accurate and timely deposits in accordance with university financial procedures
Support Buyer with invoice reconciliation and other duties
Assist with office updates (office moves, office remodels, organization, facilities updates)
Assist with projects as needed
10% Office Improvement Projects
Assist the Operations Manager in continued improvement to the Division of Research and Innovation
10% Other Duties as Assigned
Transferable Skill Development
OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:
Communication, Critical Thinking, Teamwork, Technology
Qualifications:Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements
Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*
*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Required Qualifications:
Strong attention to detail and organization
Demonstrable ability to work independently and in a team environment
Excellent verbal and written communication skills
Flexible, able to take on projects that are unfamiliar
Proficient in Microsoft Suite Applications (Word, Excel, Outlook, Visio)
Additional Required Qualifications:
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history check.
Preferred Qualifications
Freshman or Sophomore standing
Prior experience providing excellent customer service
Prior experience with visual software applications (Canva, Visio, etc.)
Goes above and beyond in their work
A demonstrable commitment to promoting and enhancing diversity
Skills Required
- Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
- Must meet academic standing requirements; students on academic suspension are not eligible
- Must meet the applicable minimum enrollment standard
- Strong attention to detail and organization
- Ability to work independently and in a team environment
- Excellent verbal and written communication skills
- Flexibility to take on unfamiliar projects
- Proficiency in Microsoft Word, Excel, Outlook, and Visio
- Successfully complete a criminal history check and satisfy position qualification requirements
- Freshman or sophomore standing
- Prior experience providing excellent customer service
- Experience with visual software applications such as Canva or Visio
- Demonstrable commitment to promoting and enhancing diversity
What We Do
Oregon State University is a public land-grant research university in Corvallis, Oregon. It describes itself as an innovative university advancing research in critical areas such as climate science, robotics, and clean energy. Its mission is to promote economic, social, cultural, and environmental progress for Oregon, the nation, and the world, combining research, innovation, and service to the campus and broader public.
