At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew
About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.
Position Overview
The VP, Payroll Tax is a strategic business partner who will lead our Payroll Tax compliance and advisory organization. This leader will take a hands-on approach in partnering with the business to drive the right decisions through actionable insights and analyses. The successful leader must be ready to roll up their sleeves and dive into the systems and processes. This is a highly impactful role that reports directly to the Chief Financial Officer while working cross functionally throughout the Company. The role requires a deep passion for operational efficiency, strong aptitude for systems, and a laser focus on compliance and internal controls. The Vice President Payroll Tax is responsible for overseeing all payroll tax compliance including payment processing, filings, and other reporting related requirements in the US and Canada.
Essential Functions
- Management and development of a team of sixteen experienced payroll tax experts
- Management of all payroll tax related filings for all legal entities across the US and Canada
- Communication with regulatory agencies on any issues, audits and/or changes in tax filing requirements
- Responsible for suggesting, and the eventual implementation of, methods to improve departmental operations, productivity, and service to both internal and external customers
- Management of yearend tax processing including system enhancements, printing of required tax documents and time sensitive filings to applicable regulatory agencies
- Responsible for policies and procedures that drive strong internal controls with a focus on process optimizations
- Oversight of quality control within the payroll systems with respect to rates, calculations and reporting – ensuring accuracy and completeness
- Ensure documentation and cross-training for all processes within the department
- Research, documentation and communication of all payroll tax related regulatory changes including any required system changes, working collaboratively with Payroll Operations, Product Management and Technology
- Review of all account reconciliations related to payroll tax liabilities and management of any refunds due including correspondence with tax authorities
- Prepare functional specifications for system related changes or enhancements and work with appropriate teams from inception through testing to implementation of requests
- Act as a subject matter expert “SME” relative to payroll tax compliance for system related projects and other needs as they arise
- Participate in industry and other related opportunities to learn best practices and upcoming legislative changes that may impact the business
Key Qualifications
- 15+ years of experience with a minimum of 7 years specific to payroll tax compliance
- Bachelor’s degree in accounting, finance or equivalent - CPA a plus
- Payroll Org certifications preferred - Fundamental Payroll Certification, FPC, and/or Certified Payroll Professional, CPP
- Entertainment production experience a plus
- Experience with complex payroll systems with a deep familiarity with driving ongoing compliance and management of the related liabilities
- Experience with large enterprise financial systems, preferably Oracle Financials (including Accounts Payable module)
- Proven experience delivering in a high volume, deadline oriented, ever changing and fast-paced environment
- Effective and persuasive in leading change, applying business acumen, company values, while demonstrating the emotional intelligence that inspires others
- Effective in building collaborative relationships across organization and external stakeholders including clients, vendors and regulatory agency representatives
Special Work Conditions
- Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.
Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.
The compensation range for this position is:
$200,000—$225,000 USD
Benefits
Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.
Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted.
CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/
Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.
What We Do
Your goal is to create magical moments. Ours is to help you make it happen.
For decades, we've helped productions in film, television, digital media, and live events, unleash their potential. We provide digital solutions, expert financial services, and cloud workflows that help streamline your processes so you can more easily accomplish your goals.
Along with our portfolio of companies—Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies—we'll be by your side at every step of the way.
