Voyage Coordinator

Introduction

Are you as excited as we are when we talk about the storage and distribution of bulk liquids at our state-of-the-art tank containers and terminals in key markets? Join us as a Voyage Coordinator.

In this role, you will play a central part in supporting voyage optimisation and commercial operations by maintaining accurate voyage data, managing customer nominations, and ensuring that all invoicing and rebilling activities are carried out in line with Charter Party terms. You will be responsible for keeping COA files and voyage information up to date, liaising with spot and COA customers on a daily basis, and ensuring all relevant information is accurately captured in IMOS. By providing detailed data support to the Voyage Optimisation and Sales & Marketing Department, you will help secure timely collection of receivables, maintain key performance indicators, and contribute to the smooth commercial and operational performance of assigned ships.

Stolt Tankers, a division of Stolt-Nielsen Limited (SNL), is the specialist in transporting bulk liquids: chemicals, clean petroleum products, vegetable oils, biofuels, and oleochemicals. We are building a winning culture that is characterized by a safe, sustainable, and continuous improvement mindset. As part of this, we are rolling out continuous improvement training to all our shore-based and seagoing colleagues.

What you will be doing

As a Voyage Coordinator, you will manage and update COA files and voyage itineraries for assigned ships, making sure that all nominations, changes, and relevant details are accurately entered into IMOS and other internal databases. 

Key responsibilities

Maintain COA files and ensure they are kept up to date

Enter COA nominations and any subsequent changes into IMOS, ensuring data accuracy

Maintain all relevant COA KPIs as directed by the Trading Manager

Handle day-to-day liaison with spot and COA customers, including:

Nominating ships under COAs and spot fixtures as directed by the Trading Manager

Taking COA nominations

Providing last cargo information

Providing ETAs and PTAs

Handling all customer service requests

Maintain voyage itinerary and P/L for assigned ships and provide comments on voyage progress in the notes section

Ensure extra charges are entered in IMOS and re-billed as required

Ensure accurate entry of spot fixtures in IMOS and update any subsequent changes

Ensure accurate entry of barging and transshipments in IMOS and maintain related fixtures

Assist voyage optimisation as directed

Prepare and sign vessel certificates in accordance with legal directives

Provide weekly forecast reports

Ensure accurate database administration

Support ad hoc projects as assigned by management

Perform any additional country-specific responsibilities as required (information not provided)

Qualifications

Bachelor’s degree or equivalent level of education

1–2 years’ experience in a similar analytical role or in demurrage

Excellent analytical skills with a high level of accuracy and attention to detail

Excellent communication skills with a problem-solving approach

Excellent computer skills with good working knowledge of MS Office applications

Knowledge and experience with IMOS is an advantage

What we offer

Competitive compensation package aligned with your analytical responsibilities and contribution to voyage performance

Opportunities to grow within Tanker Trading and the wider Stolt Tankers organisation, with exposure to voyage optimisation, trading, and commercial operations

Professional development through on-the-job learning, mentoring from experienced voyage management professionals, and access to systems such as IMOS and advanced MS Office tools

A collaborative and supportive work environment where you will work closely with the Voyage Management Supervisor, Trading Managers, and Sales & Marketing teams

The chance to develop deep expertise in COA management, voyage P/L, and bulk liquid shipping logistics, enhancing your long-term career prospects in maritime and logistics

Work-life balance supported by structured processes, clear responsibilities, and limited travel requirements

Involvement in data-driven and continuous improvement initiatives that allow you to contribute ideas on how to enhance efficiency and accuracy in voyage management

Exposure to international customers and stakeholders, helping you build strong communication and customer service skills in a global business context

Modern digital tools and systems, including IMOS and MS Office, to perform your work efficiently in a professional office environment

The stability and benefits of working for a global, established leader in bulk liquid logistics within the Stolt-Nielsen group

About Stolt-Nielsen

Stolt-Nielsen Limited (SNL) is a long-term investor and manager of businesses, focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk liquid and chemicals logistics businesses: Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI). Our values: We act pragmatically, collaborate for success, commit to go further, and seek creative solutions.

Equal Opportunity Employer Statement

Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.

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