Voyage Coordinator

Are you as excited as we are when we talk about the storage and distribution of bulk liquids at our state-of-the-art tank containers and terminals in key markets? Join us as a Voyage Coordinator.

In this Voyage Coordinator role, you will focus on providing detailed data support to the Voyage Optimisation and Sales & Marketing departments in line with established Stolt standards, guidelines, and procedures. You will manage accurate and timely processing of invoicing and rebilling of charterers’ expenses according to governing Charter Party terms, and ensure collection of receivables within targeted time frames. You will also maintain and administer key voyage and COA data in IMOS, coordinate closely with internal stakeholders and customers, and support day-to-day voyage and customer service activities.

Stolt Tankers, a division of Stolt-Nielsen Limited (SNL), is the specialist in transporting bulk liquids: chemicals, clean petroleum products, vegetable oils, biofuels, and oleochemicals. We are building a winning culture that is characterized by a safe, sustainable, and continuous improvement mindset. As part of this, we are rolling out continuous improvement training to all our shore-based and seagoing colleagues.

What you will be doing

As a Voyage Coordinator, you will play a key role in ensuring that voyages are executed efficiently and accurately, with a strong focus on data integrity and financial control. On a day-to-day basis, you will support the Voyage Optimisation and Sales & Marketing departments by maintaining and updating voyage-related data, including COA files, nominations, spot fixtures, and voyage itineraries in IMOS, always in line with Stolt standards, guidelines, and procedures. You will work closely with the Voyage Management Supervisor, Trading Manager, and other colleagues in Tanker Trading to provide accurate information on voyage progress, profitability, and KPIs, and you will liaise directly with spot and COA customers to handle nominations, last cargo information, ETAs/PTAs, and service requests. A key part of your work will be the efficient processing of invoicing and rebilling of charterers’ expenses, entering extra charges in IMOS and ensuring they are correctly re-billed, while monitoring the collection of all receivables within targeted time frames. You will also prepare and sign vessel certificates in accordance with legal directives, provide weekly forecast reports, and maintain a robust and accurate database administration. In addition, you will support voyage optimisation activities as directed and contribute to ad hoc projects assigned by management, working in an analytical, detail-focused environment using MS Office and IMOS as your primary tools.

Key responsibilities

• Maintain COA files and ensure they are kept up to date including nominations and any later changes to the COA nomination in IMOS to ensure data accuracy; Maintain all relevant COA KPIs as directed by the Trading Manager.  
• Maintain voyage itinerary and P/L for assigned ships, and provide comments on voyage progress in the notes section.  
• Ensure IMOS entries such as extra charges to be re-billed,spot fixtures and any changes, and entry of barging and transshipments.
• Prepare and sign vessel certificates in accordance with legal directive.  
• Provide weekly forecast report.
   

Qualifications

• Bachelor’s degree or equivalent level of education.  
• 1–2 years’ experience in a similar analytical role or demurrage.  
• Excellent analytical skills with a high level of accuracy and attention to detail.  
• Strong communication skills with a problem-solving approach.  
• Computer skills with good working knowledge of MS Office applications.  
• Knowledge and experience with IMOS is an advantage . 

What we offer

• Opportunity to work at the heart of Stolt Tankers’ commercial operations within the Voyage Management and Tanker Trading teams.  
• Exposure to complex global shipping operations, with direct involvement in COA management, voyage P/L, and customer liaison.  
• Structured learning and development opportunities, including on-the-job training in IMOS, voyage optimisation, and commercial shipping practices.  
• A culture focused on safety, sustainability, and continuous improvement, with the chance to contribute to process enhancements and ad hoc projects.  
• Collaborative and supportive work environment where you work closely with the Voyage Management Supervisor, Trading Manager, and cross-functional stakeholders.  

About Stolt-Nielsen

Stolt-Nielsen Limited (SNL) is a long-term investor and manager of businesses, focused on opportunities in logistics, distribution, and aquaculture. The Stolt-Nielsen portfolio consists of its three global bulk liquid and chemicals logistics businesses: Stolt Tankers, Stolthaven Terminals and Stolt Tank Containers – Stolt Sea Farm and investments in LNG. Stolt-Nielsen Limited is listed on the Oslo Stock Exchange (Oslo Børs: SNI). Our values: We act pragmatically, collaborate for success, commit to go further, and seek creative solutions.  

Equal Opportunity Employer Statement

Stolt-Nielsen is an Equal Opportunity Employer. All hiring and employment decisions are made without regard to race, colour, creed, religion, disability status, genetic information, pregnancy, citizenship status, marital status, sex/gender, sexual preference/ orientation, gender identity or expression, age, veteran status, national origin or ancestry, or any other status protected by federal, state or local law or regulation.  This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training.    

Disclaimer for recruitment agencies

We don't accept any unsolicited applications or CVs from recruitment and selection agencies.