This is a remote position.
Operating within a specialised building safety consultancy, this role (6 hours per week) is the administrative backbone of a firm dedicated to compliance and safety excellence. As the primary manager of the "Golden Thread" of business information, you will provide critical support to the Founder and Director team, ensuring that project documentation and communication flow seamlessly within a highly regulated environment.
Key Responsibilities
Inbox Triage & Management: Monitor the primary business inbox, archiving routine notifications and flagging urgent compliance-related queries for immediate director attention.
Document Control: Maintain a structured cloud filing system (SharePoint/Dropbox) by saving site inspection reports and safety certificates with strict adherence to established naming conventions.
Project Administration: Set up new projects on internal databases, verifying and populating client details using UK Companies House records to ensure data integrity.
Financial Administration: Draft and issue professional project invoices and monitor payment statuses to support healthy cash flow.
Project Tracking: Update and maintain internal project trackers to provide real-time visibility on consultancy progress.
Requirements
The "Compliance Mindset": Proven experience in legal, insurance, construction, or medical administration where document precision is linked to risk management.
Technical Proficiency: Advanced skills in Microsoft 365 (specifically Outlook and Excel) and comfort navigating cloud-based CRM or project databases.
Precision and Detail: A "get it right the first time" attitude with an obsession for accuracy in filing and data entry.
Professional Communication: Ability to communicate at a high level with UK-based stakeholders and directors.
Preferred Qualifications
Experience with UK business standards and regulatory environments.
Previous experience in a virtual assistant role supporting executive-level leadership.
Required Software Skills
Microsoft Excel
Microsoft Outlook
Microsoft 365 / SharePoint
Dropbox
CRM / Project Database systems
Benefits & Culture This organisation operates under the philosophy of "Compliance partners for care, not scale," offering a focused, professional, and respectful working environment. While the initial role is part-time, there is a clear pathway for increased hours as the consultancy expands over the next six months.
Work Type & Location
Location: Remote (Work from Home).
Schedule: 6 hours per week (2 hours per day).
Flexibility: Morning starts (South African time) are preferred to align with the UK business day.
Skills Required
- Proven experience in legal, insurance, construction, or medical administration
- Advanced skills in Microsoft 365 (specifically Outlook and Excel)
- Ability to communicate at a high level with UK-based stakeholders
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
